When land next to a provincial highway is subdivided, the municipality may require the landowner to ensure that a caveat and service road agreement is registered with the subdivision plan provided to Alberta Transportation.
Service road agreements and caveats are subject to Sections 14-16 of the Subdivision and Development Regulation under the Municipal Government Act.
Submission process and templates
The plan of survey for the subdivision must be prepared by a surveyor registered with the Alberta Land Surveyor’s Association. The surveyor or a lawyer also prepares the service road agreement and submits all documents to the Registrar, Alberta Land Titles, on the landowner’s behalf.
Step 1. Contact Alberta Transportation
Contact the nearby Alberta Transportation District Office to discuss the description for the service road agreement.
Step 2. Complete the agreement template
Download and complete the Service Road Agreement (DOC, 207 KB) template:
- use the <F11> key to move between required fields
- copy and paste owner information from the title view in SPIN II (Land Titles) to ensure it transfers correctly and include ownership type, if specified (for example, as joint owners)
Step 3. Submit the agreement for review
Email the following information to email@example.com:
- copy of the service road agreement
- electronic copy of the subdivision plan, including the location of the service road and any newly-created lots
- electronic copy of the municipal conditions of subdivision
Step 4. Alberta Transportation prepares the caveat
Alberta Transportation reviews the information provided to verify that the description and plan meet requirements and comply with the pre-approved documents and sketch. The applicant is notified by email if conditions are required or if the application meets Alberta Transportation requirements.
Step 6. Sign and submit the agreement
The landowner signs 3 copies of the service road agreement.
This step can be completed before the description is approved, to shorten the turnaround time.
Signed documents can be sent by:
Road Closure Coordinator
2nd Floor, Twin Atria Building
4999 98 Avenue
Edmonton, Alberta T6B 2X3
Step 7. Finalized agreement is distributed
The subdivision plan is registered and the surveyor will receive:
- endorsed and commissioned caveat
- Document Registration Request (DRR)
- 2 endorsed copies of the service road agreement
One copy of the service road agreement is attached to the subdivision plan and documents for registration at Land Titles. The other copy is submitted to the municipality.
DRRs expire 3 months from the date prepared. If subdivision registration is delayed, another DRR for the service road agreement and caveat can be provided by Alberta Transportation when requested.
Please email firstname.lastname@example.org if the caveat is registered on the surveyor’s or lawyer’s DRR.
For more information about service road agreements and caveats:
- find your district by checking the Alberta Transportation Region and District Offices map (PDF, 423 KB)
- use the list below to find the Alberta Transportation District Office that is closest to your community
Athabasca District Office
Calgary District Office
Edson District Office
Fort McMurray District Office
Grande Prairie District Office
Hanna District Office
Lethbridge District Office
Peace River District Office
Red Deer District Office
Stony Plain District Office
Vermilion District Office