Overview

There is only one size of birth certificate. What varies is the amount of information it contains. The parent’s information may or may not be reflected, that is your choice. Various organizations may require one of the specific birth certificate styles.

All certificates are certified extracts of the original Registration of Birth.

Altering and/or laminating Vital Statistics documents makes them invalid.

Historical records

The following must be applied for through the Provincial Archives of Alberta since they qualify as historical records (anyone may apply):

  • copies of Registrations of Birth 120 years old and older (from the date of birth)
  • copies of Registrations of Birth where the person (whose birth is registered) has been deceased for 50 years or more (proof of the death is required)

Types of documents issued

There are 3 kinds of birth documents you can order:

  • Birth Certificate with Personal Information Only
  • Birth Certificate with Personal Information and Parentage
  • Photocopy of a Registration of Birth

Birth Certificate with Personal Information Only

This birth certificate includes:

  • full name of the person
  • date of birth
  • place of birth
  • sex of the person
  • registration number
  • registration date
  • date issued

Sample: Birth Certificate with Personal Information Only (PDF, 6.3 MB)

Birth Certificate with Personal Information and Parentage

This birth certificate includes:

  • full name of the person
  • date of birth
  • place of birth
  • sex of the person
  • name of parent(s)
  • place of birth of the parent(s)
  • registration number
  • registration date
  • date issued

Sample: Birth Certificate with Personal Information and Parentage (PDF, 7.3 MB)

Photocopy of a Registration of Birth

This is a photocopy of the paper Registration of Birth, or an extract of an online birth registration, completed at the time of birth.

A photocopy of a Registration of Birth usually includes:

  • full name of the person
  • date of birth
  • place of birth
  • sex of the person
  • name of parent(s)
  • place of birth of the parent(s)
  • registration number
  • registration date

A photocopy of a Registration of Birth cannot be used for identification.

A photocopy is generally used for genealogical, court or consulate purposes.

Eligibility

The following eligibility requirements apply to:

  • copies of Registrations of Birth that are not yet 120 years old
  • copies of Registrations where the person has not been deceased for 50 years or more
  • birth certificates, regardless of the person's age

Applicants for birth certificates and certified copies of Registrations of Birth

The following can order a birth certificate and certified copy of a Registration of Birth:

  1. the person (whose birth is registered) when 12 years old or older
  2. the person (whose birth is registered) when younger than 12 years old with the consent of their parent or guardian
  3. the parent of the person in (1)/(2) as established by the person’s birth record or by a parentage order
    • the applicant must be named on the birth record or in the parentage order (as applicable)
    • a copy of the parentage order must be attached to the application (when applicable)
  4. a guardian or trustee for a person in (1) to (3)
    • the applicant must be named in the guardianship order or trusteeship document
    • a copy of the legal document showing the applicant’s name must be attached to the application
  5. a person adopting the person in (1)/(2)
    • the applicant must be named in the adoption document
    • proof of a pending adoption must be attached to the application (for example, a petition of adoption)
  6. a person with a power of attorney for a person in (1) to (3)
    • the applicant must be named in the legal document
    • a copy of the legal document must be attached to the application
  7. a person who is designated by a personal directive as an agent of a person in (1) to (3)
    • the applicant must be named in the personal directive document
    • a copy of the personal directive document must be attached to the application
  8. a person with an Alberta court order that states the person is eligible to make the application
    • the order must be issued by a court in Alberta
    • the applicant must be authorized to make the application in the court order
    • the court order must have been issued within 1 year of the application
    • a copy of the order must be attached to the application
  9. a lawyer for a person in (1) to (8) and (10) to (13)
    • a copy of a valid Law Society card must be attached to the application

Applying for a birth document of a deceased person

The following can apply for the deceased person’s birth document

  1. next-of-kin to the deceased person
    • proof of death must be provided to show the applicant is eligible in this category
    • proof of relationship must be attached to the application
  2. an executor, personal representative or administrator for the estate of the deceased person in (1)/(2)
    • proof of death must be provided to show the applicant is eligible in this category
    • the applicant must be named in the will (or similar document)
    • a copy of the will (or similar document) must be attached to the application
  3. a Public Trustee for the estate of the deceased person in (1)/(2)
    • proof of death must be provided to show the applicant is eligible in this category
    • the applicant must be named in the trusteeship document
    • a copy of the trusteeship document must be attached to the application
  4. a relative of the deceased person in (1)/(2) when there are no living next-of-kin (described in (10) above)
    • proof of death must be provided to show the applicant is eligible in this category
    • proof of relationship must be attached to the application

When an eligible applicant does not have acceptable id to make the application, a designated agent may be used by a person in (1) to (7), (10), (13).

Next-of-kin

Next-of-kin includes:

  • parent
  • sibling
  • children
  • spouse
  • adult interdependent partner

Next-of-kin does not include:

  • in-laws
  • grandparents
  • grandchildren
  • step relatives
  • children of the siblings

Persons who have adopted or who have placed their child for adoption are not “next-of-kin” to biological relations.

Historic records

Anyone may apply for a copy of a person's historic Registration of Birth through the Provincial Archives of Alberta if:

  • 120 years have passed from that person's date of birth, or
  • the person has been deceased for 50 years or more

Cost

There is a $20 government fee for each birth document ordered.

Registry agents and Registry Connect have additional service fees. Service fees vary among registry agents.

For the cost of a historic record through the Provincial Archives, contact the Provincial Archives of Alberta.

How to apply

Ordering a birth document from within Alberta

Step 1. Complete the application form

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Application for Birth Documents (PDF, 346 KB)

Applications are also available at registry agent offices.

Step 2. Drop off the application form

Take the completed application form and your acceptable ID to a registry agent.

Ordering a birth document from outside Alberta

Step 1. Complete the application form

Registry Connect Application for Certificate / Documents (PDF, 394 KB)

Do not complete the Statutory Declaration for Proof of Identity portion of the form at this time.

Step 2. Go to a Notary Public or Commissioner for Oaths

Take the completed application and your acceptable ID to a Notary Public or Commissioner for Oaths.

Complete the Statutory Declaration for Proof of Identity portion of the form with the Notary Public or Commissioner for Oaths.

Step 3. Mail the application form

Mail the original completed application and Statutory Declaration for Proof of Identity to Registry Connect at:

Registry Connect
Suite 207, 236 91 Street SW
Edmonton, Alberta T6X 1W8

Photocopies and faxes are not accepted.

After you apply

Documents are usually mailed to you by regular mail 2 to 3 days after a registry agent or Registry Connect accepts your application.

If information is missing or there are any discrepancies in information, your application may be delayed.

For special arrangements or rush service options, speak with the registry agent or Registry Connect.

Contact

To connect with Vital Statistics:

Hours: 8:15 am - 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-427-7013
Toll free: 310-0000 before the phone number (in Alberta)
TTY: 780-427-9999
Toll free TTY: 1-800-232-7215 (in Alberta)
Fax: 780-422-4225

Email: vsregistries@gov.ab.ca

Mail:
Vital Statistics
Box 2023
Edmonton, Alberta  T5J 4W7

Courier:
Vital Statistics
Document Reception
John E. Brownlee Building
10365 97 Street
Edmonton, Alberta  T5J 4W7