Acceptable ID

When applying for a service or document in person at a registry agent office, you must bring acceptable government-issued photo identification (ID):

  • must be the original document
    • faxes and photocopies are not acceptable
  • cannot be expired
    • if it doesn’t have an expiration date, it must have been issued within the last 5 years
  • must have been issued by one of the following:
    • a provincial or territorial government of Canada
    • the Government of Canada
    • another provincial, state or federal government (for example: Government of California, Government of Australia)
  • must contain all the following:
    • your photo
    • your first and last name
    • a distinct identification number

Designated agent

If you do not have acceptable ID, someone you know can act as your designated agent and apply for a Vital Statistics record or service for you using their acceptable ID. The following conditions apply:

  • you must have known your designated agent for at least one year
  • your designated agent must provide their own acceptable ID for your application
  • the application and consent portions of the application form must be completed by you
  • the statutory declaration portion of the application form must be signed by your designated agent in front of a Notary Public or Commissioner for Oaths

A designated agent cannot be used for all Vital Statistics applications and services. For example, a designated agent cannot be used to apply for an Alberta marriage licence.

Speak with a registry agent to find out if you can use a designated agent to make your application.

PDF form issues

Fillable PDF forms do not open properly on some mobile devices and web browsers. To fill in and save the form:

  1. Save the PDF form to your computer – click or right-click the link and download the form.
  2. Open the PDF form with Adobe Reader. Fill it in and save it.

If you are still having problems opening the form, contact PDF form technical support.

Applications from outside Alberta

To apply for a service or record from outside Alberta the following applies.

Step 1. Complete the applicable form

Step 2. Complete the Statutory Declaration for Proof of Identity form

In addition to the applicable form above, a Statutory Declaration for Proof of Identity (PDF, 84 KB) is mandatory.

Step 3. Go to a Notary Public or Commissioner for Oaths

  • Take the Statutory Declaration for Proof of Identity form, and your acceptable ID, to a Notary Public or Commissioner for Oaths.
  • Non-English documents require notarized translations. Speak with a registry agent or Registry Connect for translation requirements.

Step 4. Complete the statutory declaration

  • Complete the statutory declaration in front of the Notary Public or Commissioner for Oaths.

Step 5. Send the documents

Photocopies and faxes are not accepted.

Applications sent directly to Vital Statistics will not be processed.


Connect with the Service Alberta and Red Tape Reduction Contact Centre:

Hours: 8:15 am to 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-427-7013 (Edmonton and area)
Toll free: 310-0000 before the phone number (in Alberta)
Fax: 780-422-4225

For the deaf or hard-of-hearing:
TTY: 780-427-9999 (Edmonton and area)
Toll free TTY: 1-800-232-7215 (in Alberta)

Email: [email protected]

Vital Statistics
P.O. Box 2023
Edmonton, Alberta  T5J 4W7

Vital Statistics
Document Reception
John E. Brownlee Building
10365 97 Street
Edmonton, Alberta  T5J 5C5

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