Choose the correct variance

Before submitting an application, choose the right variance for your situation and know the rules that apply:

Three-hour pay minimum

Employers may apply for a variance to provide less than the minimum standard requirement of three hours’ pay when calling in an employee.

Basic rules

  • The Employment Standards Code states that employees must be paid for a minimum of three hours if they're asked to go to work or attend training, even if it's for a period of less than three hours, unless the employee is unable to continue working.
  • An employer may apply for a variance to this rule to pay no less than 30 minutes but no more than 2.5 hours.
  • The Director of Employment Standards issues variances at their discretion.
  • A Director’s Variance may be amended or revoked at any time.
  • Variances (formerly permits) issued before January 1, 2018 expire on January 1, 2019 or on the stated expiry date, whichever occurs first.

Apply for three-hour pay minimum variance

Extend days of work

Employers may apply for a variance to extend the consecutive days of work for employees beyond the maximum of 24 consecutive days.

Basic rules

  • The Employment Standards Code outlines the minimum required days of rest for each work week:
    • One day of rest is required for each consecutive work week, up to four weeks.
    • Four consecutive days of rest are required after 24 consecutive work days.
    • See rules for hours of work and rest for more information.
  • An employer may apply for a variance to extend the number of consecutive work days beyond the maximum of 24 if it’s necessary to conduct business.
  • The Director of Employment Standards issues variances at their discretion.
  • A Director’s Variance may be amended or revoked at any time.
  • Variances (formerly permits) issued before January 1, 2018 expire on January 1, 2019 or on the stated expiry date, whichever occurs first.

Apply for Extended days of work variance

Extend hours of work

Employers may apply for a variance to extend the hours of work in a day for employees beyond the maximum of a 12 consecutive hour period.

Basic rules

  • The Employment Standards Code outlines that a day of work for an employee must be confined within a 12 consecutive hour period.
  • An employer may apply for a variance to extend the maximum number of consecutive work hours in a day beyond 12 hours, up to a maximum of 16 hours, if it’s necessary to conduct business.
  • A variance can also apply to extend the maximum daily scheduled hours permitted under hours of work averaging agreements (see below).
  • The Director of Employment Standards issues variances at their discretion.
  • A Director’s Variance may be amended or revoked at any time.
  • Variances (formerly permits) issued before January 1, 2018 expire on January 1, 2019 or on the stated expiry date, whichever occurs first.

Apply for Extended hours of work variance

Extend period of averaging

Employers may apply for a variance to extend the averaging period for Hours of Work Averaging Agreements beyond the maximum 12 weeks.

Basic rules

  • The Employment Standards Code states that Hours of Work Averaging Agreements entered into by employers and employees will average the hours worked over a period of one to 12 weeks.
  • An employer may apply for a variance to this rule to extend the averaging period of an Hours of Work Averaging Agreement up to 26 weeks.
  • This variance is only available for Hours of Work Averaging Agreements. It is not available for Flexible Averaging Agreements.
  • Employers are only eligible to apply for a variance if they have an Hours of Work Averaging Agreement in place, or currently under consideration.
  • The Director of Employment Standards issues variances at their discretion.
  • A Director’s Variance may be amended or revoked at any time.
  • Variances (formerly permits) issued before January. 1, 2018 expire on January 1, 2019 or on the stated expiry date, whichever occurs first.

Apply for extended hours of work averaging agreements

Variance application process

An employer can request a variance to the minimum standards for one or more employees.

Variance applications will be processed as they are received. A response to the applicant will be sent within 10 business days once the required information is determined to be complete.

Applicants are encouraged to apply between four to six weeks in advance of the date for which the Director’s variance is required.

An application for a variance must:

  • include the employer's legal name (and operating name if different), address, telephone number and signature of an authorized representative.
  • identify the employees to whom the requested variance would apply.
  • specify the provisions of the Code or Regulation for which the variance is requested.
  • explain the extent, impact and duration of the requested variance and the rationale for the request.
  • provide proof of support for the proposed variance by the affected employees or their bargaining agent.
  • address any other requirements specified by the Director of Employment Standards.

Before issuing a variance, the Director of Employment Standards shall consider:

  • the employment standards and occupational health and safety compliance history of the employer.
  • the rationale for the request.
  • whether there is employee support for the variance.
  • any effect the variance could have on the safety, health or welfare of the public or the affected employees.

The Director of Employment Standards may consider additional criteria, as appropriate, which may include:

  • best industry practices
  • compliance with any other legislative requirements
  • scheduled hours of work and potential implications for existing overtime and averaging agreements (if applicable)

Apply online or use the PDF form

Trouble opening PDF forms?

Fillable forms do not open on some mobile devices and web browsers. To fill in and save this form:

  1. Click on the PDF link to save it on your computer.
  2. Launch Adobe Reader.
  3. Open the PDF from within Adobe Reader. You can now fill and save your form.

Certain criteria must be met and outlined in the application before approval.

There are two ways to apply for a variance.

  • Use the new online system to apply and submit your application.
  • Fill out the downloadable PDF form (PDF, 2 MB) then submit it by mail or fax.

    Mailing address:
    Director of Employment Standards
    Alberta Labour
    6th floor, Labour Building
    10808 99 Avenue
    Edmonton, Alberta  T5K 0G5
    Fax: 780-422-8944

After an application is reviewed

The Director of Employment Standards will notify the employer in writing of a decision on a variance application. If the variance is approved, the employer is responsible for notifying the affected employees.

The Director of Employment Standards may amend or revoke the variance at any time.

Publication of variances

Information about variances issued by Employment Standards after January 1, 2018 is made public.

Additional information will be available in late 2018 on how to search for issued variances.

How the law applies

Part 3.1 of the Regulation outlines the variance application process and section 63.3 outlines publication of variances.

Disclaimer: In the event of any discrepancy between this information and Alberta Employment Standards legislation, the legislation is considered correct.

Contact

Contact Employment Standards or sign up for updates

Email: lbr.espermits@gov.ab.ca