Order a courtroom transcript

How to order a Provincial Court or Court of Queen's Bench courtroom transcript.

Overview

A transcript is:

  • a record of what happened in court
  • needed so that events can be reviewed

New order system

As of February 5, 2018, courtroom transcripts can only be ordered online. A valid credit card is required to place your order.

Please use Google Chrome browser when placing your order. This browser is the most compatible browser for the FTR system.

You cannot order a transcript for an Emergency Protection Order hearing with the new order system.

To order a transcript for this type of hearing, contact the Court of Queen’s Bench location where the review was heard.

How to order

Step 1. Gather your info

When you order a transcript, you’ll need the following information:

  • hearing details:
    • date to be transcribed
    • start and end times
    • court location
    • courtroom number
    • docket / action number
    • party names
  • commencing documents:
    • Statement of Claim
    • Notice of Motion
    • Indictment or Information
  • supporting endorsements:
    • sheets of paper where the clerk / judge wrote down what happened each day in court

Court specific documents

  • Provincial court

    Family court

    You must submit these documents:

    • application – this shows the parties to the action
    • Endorsement sheet (for the hearing date) – this includes counsel, parties, start times, judge, clerk

    If applicable, you also need to submit these documents:

    • Ban on Publication form
    • case law and / or list of authorities referred to in court

    If you're a party to the action, you may already have these documents. If not, you can get them from the appropriate court by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    If you’re not a party to a child welfare or child protection action, you must obtain a court order before you can order a transcript for that action’s hearing.

    Civil court

    You must submit these documents:

    • civil claim – this shows the parties to the action
    • Endorsement sheet (for the hearing date) - this includes counsel, parties, start times, judge, clerk

    If applicable, you also need to submit these documents:

    • Ban on Publication form
    • case law and / or list of authorities referred to in court

    If you're a party to the action, you may already have these documents. If not, you can get them from the  appropriate court by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    Criminal court

    You must submit these documents:

    • Information document - this document is called ‘information’ and will have the spelling of the accused, the victim(s) and list all the charges
    • Endorsement sheet - this includes counsel, parties, start times, judge, clerk

    If applicable, you also need to submit these documents:

    • Endorsement sheet(s) for the co-accused
    • Ban on Publication form
    • case law and / or list of authorities referred to in court

    If you’re a party to the action, you may already have these documents. If not, you can get them from the appropriate court  by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    When ordering transcripts for docket court and the matter is spoken to several times in one day and in one courtroom, the client must:

    • indicate the ‘start time’ as the first time the matter was spoken to
    • indicate the ‘end time’ as the last time the matter was spoken to
    • indicate in the ‘language, spelling, instructions’ field each of the specific time frames they wish to be transcribed
    • if the matter was stood down and re-called, the ordering party must indicate each time the matter was spoken

    Bail / hearing office

    You must submit these documents:

    • Information document - this document is called ‘information’ and will have the spelling of the accused, the victim(s) and list all the charges
    • Endorsement sheet (for the hearing date) - this includes counsel, parties, start times, judge, clerk
    • Priority Intake sheet

    If applicable, you also need to submit these documents:

    • Ban on Publication form
    • case law and / or list of authorities referred to in court

    If you're a party to the action, you may already have these documents. If not, you can get them from the appropriate court by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    The client (or ordering party) must select the appropriate hearing office (Edmonton or Calgary) and courtroom where the justice of the peace resides.

    • indicate the ‘start time’ as the first time the matter was spoken to
    • indicate the ‘end time’ as the last time the matter was spoken to
    • indicate in the ‘language, spelling, instructions’ field each of the specific time frames they wish to be transcribed
    • if the matter was stood down and re-called, the ordering party must indicate each time the matter was spoken

    Preliminary inquiries

    Contact the Crown’s office for transcript ordering requirements.

    Traffic

    You must submit these documents:

    • Violation ticket
    • Endorsement sheet - this includes counsel, parties, start times, judge, clerk

    If applicable, you also need to submit these documents:

    • Ban on Publication form
    • case law and / or list of authorities referred to in court, if possible

    If you’re a party to the action, you may already have these documents. If not, you can get them from the  appropriate court  by submitting this form:

    Search Request - Civil (PDF, 175 KB)

  • Queen's Bench

    Civil

    You must submit the document that commenced the action (e.g. Statement of Claim, Notice of Motion).

    If applicable, you also need to submit these documents:

    • Ban on Publication form
    • case law and / or list of authorities referred to in court

    If you’re a party to the action, you may already have these documents. If not, you can get them from the  appropriate court  by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    Family law pursuant to Practice Note 10

    If the Application to Restrict Access hasn’t been filed, you need to submit:

    • procedure card showing the entry of an Affidavit of Service on the parties by the requestor – get this from the court location where the matter was filed
    • Affidavit of Service which was served on the parties

    If the Application to Restrict Access has been filed, you need to submit:

    • copy of the court order stating access

    Timelines for the preparation of transcripts in family law court matters will start when you have provided all of your required documents.

    If you're a party to the action, you may already have these documents. If not, you can get them from the appropriate court by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    Criminal

    You must submit these documents:

    • Indictment document - this document is called ‘indictment’ and may have the spelling of the accused, the victim(s) and list all the charges
    • Endorsement sheet - this includes counsel, parties, start times, judge, clerk, court reporter (if present)

    If applicable, you also need to submit these documents:

    • Endorsement sheet(s) for co-accused
    • Ban on Publication form
    • case law and / or list of authorities referred to in court

    If you’re a party to the action, you may already have these documents. If not, you can get them from the  appropriate court  by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    Resolution services

    For a support application or support variation application, you need to submit these documents:

    • Notice of Hearing
    • Notice of Confirmation Hearing

    If applicable, you also need to submit these documents:

    • Ban on Publication form,
    • case law and / or list of authorities referred to in court

    If you’re a party to the action, you may already have these documents. If not, you can get them from the  appropriate court  by submitting this form:

    Search Request - Civil (PDF, 175 KB)

    If the matter has gone to court and the client is ordering a transcript, they must include the docket number in the ‘docket / action number’ field (e.g., FL01-1234 , FL-4567 or FF-6789).

  • Court of Appeal

    You need a court order from the Court of Appeal for all transcript requests.

    You must upload the Court of Appeal order (or letter) permitting transcripts be prepared. Failure to do so will result in delays in processing your transcript order or your order being cancelled.

    Learn how to get an appeal record

  • Sealed

    For young offenders / persons, section 119 of the Youth Criminal Justice Act lists who can have access and the time frame without a court order.

    For child welfare / child protection cases (unless party to the action), and early intervention case conferences, only certain people are eligible for these transcripts. There is a time limit as to when these transcripts can be released.

    You may need a court order releasing transcripts and other required documents including commencing documents, statement of claim, endorsements and court information.

    If you’re a party to the action, you may already have these documents. If not, you can get them from the  appropriate court  by submitting this form:

    Search Request - Civil (PDF, 175 KB)

  • Alberta Review Board hearing

    You must submit these documents:

    • disposition
    • reasons for disposition

    Alberta Review Board hearings are often held at the Alberta Hospital in Edmonton or at Forensic Assessment and Outpatient Services in Calgary. They’re not held in courtrooms.

    If you’re a party to the action, you may already have these documents. If not, you can get them from the  appropriate court  by submitting this form:

    Search Request - Civil (PDF, 175 KB)

Step 2. Place your order

Order a transcript

Create your account

To use this online system, you must first create an account.
Click the “Sign Up” link in the system’s Log In screen to do this.

The estimated cost of your transcript is shown to you on the FTR system before you’re required to make a payment.

The service rate is provided below:

Service Rate
30 calendar days 0.0040/character
10 business days 0.0052/character
5 business days 0.0062/character
2 business days 0.0072/character

Service

The average character count per page is 1,200. One hour is approximately 45 pages.

If you place your order after 3 pm, the timeline for your order will start the next business day.

Step 3. Download your transcript

After your payment is processed, you’ll be sent an email with a link. This link will allow you to download your transcript in a PDF format to your computer.

You can only download your transcript if you don’t owe funds to the Alberta government.

Contact

If you have questions about ordering a courtroom transcript, or need to explore alternative payment options (i.e. no valid credit card) please contact:

Transcript Management Services
Phone: 403-297-7392
Fax: 403-297-7034
Email: tms.calgary@gov.ab.ca
Hours: 8:15 am - 4:00 pm (Monday to Friday, closed statutory holidays)