Order a courtroom transcript

How to order a Provincial Court or Court of Queen's Bench courtroom transcript.

Overview

A transcript is:

  • a record of what happened in court
  • needed so that events can be reviewed

New order system

As of February 5, 2018, courtroom transcripts can only be ordered online. A valid credit card is required to place your order.

Please use Google Chrome browser when placing your order. This browser is the most compatible browser for the FTR system.

How to order

Step 1. Gather your info

When you order a transcript, you’ll need the following information:

  • hearing details:
    • date to be transcribed
    • start and end times
    • courtroom number
    • docket / case number
  • commencing documents:
    • Statement of Claim
    • Notice of Motion
    • Indictment or Information
  • supporting endorsements:
    • sheets of paper where the clerk / judge wrote down what happened each day in court

Court specific documents

  • Provincial court

    Civil court

    You must submit the following 2 documents:

    You need to submit:

    • civil claim
    • endorsement sheet – this includes counsel, parties, start times, judge and clerk

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    If you're a party to the action, you may have these documents. If not, you can get them from the specific court.

    Family court

    You must submit the following 2 documents:

    • information document - this document is called ‘information’ and will have the spelling of the accused, the victim(s) and list all the charges
    • endorsement sheet - this includes counsel, parties, start times, judge, clerk

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    If you're a party to the action, you may have these documents. If not, you can get them from the specific court.

    Criminal court

    You must submit the following 2 documents:

    • application – will indicate style of cause / parties to the action
    • endorsement sheet - this includes counsel, parties, start times, judge, clerk

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    When ordering transcripts for docket court and the matter is spoken to several times in one day and in one courtroom, the client must:

    • indicate the ‘start time’ as the first time the matter was spoken to
    • indicate the ‘end time’ as the last time the matter was spoken to
    • indicate in the ‘language, spelling, instructions’ field each of the specific time frames they wish to be transcribed
    • if the matter was stood down and re-called, the ordering party must indicate each time the matter was spoken

    If you’re a party to the action, you may have these documents. If not, you can get them from the specific court.

    Bail / hearing office

    You must submit the following 2 documents:

    • information document - this document is called ‘information’ and will have the spelling of the accused, the victim(s) and list all the charges
    • endorsement sheet - this includes counsel, parties, start times, judge, clerk

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    The client (or ordering party) must select the appropriate hearing office (Edmonton or Calgary) and courtroom where the justice of the peace resides.

    • indicate the ‘start time’ as the first time the matter was spoken to
    • indicate the ‘end time’ as the last time the matter was spoken to
    • indicate in the ‘language, spelling, instructions’ field each of the specific time frames they wish to be transcribed
    • if the matter was stood down and re-called, the ordering party must indicate each time the matter was spoken

    The client (or ordering party) must select the appropriate hearing office (Edmonton or Calgary) and courtroom where the justice of the peace resides.

    Preliminary inquiries

    Contact the Crown’s office for transcript ordering requirements.

    Traffic

    You must submit the following 2 documents:

    • violation ticket
    • endorsement sheet - this includes counsel, parties, start times, judge, clerk

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    If you’re a party to the action, you may have these documents. If not, you can get them from the specific court.

  • Queen's Bench

    Civil

    You must submit the document that commenced the action, like a Statement of Claim of Notice of Motion.

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    If you’re a party to the action, you may have these documents. If not, you can get them from the specific court.

    Emergency protection application hearings

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    Contact the Court of Queen’s Bench location where the review was heard. If you’re a party to the action (or counsel on the matter) and provide identification, the Queen’s Bench clerk’s office will provide you with a copy.

    Family law pursuant to Practice Note 10

    If the Application to Restrict Access hasn’t been filed, you need to submit:

    • procedure card showing the entry of an Affidavit of Service on the parties by the requestor
    • Affidavit of Service which was served on the parties

    If the Application to Restrict Access has been filed, you need to submit:

    • copy of the court order stating access

    Timelines for the preparation of transcripts in family law court matters will start when you have provided all of your required documents.

    Criminal

    You must submit the following 2 documents:

    • indictment document - this document is called ‘indictment’ and may have the spelling of the accused, the victim(s) and list all the charges
    • endorsement sheet - this includes counsel, parties, start times, judge and clerk

    You need to submit:

    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    If you’re a party to the action, you may have these documents. If not, you can get them from the specific court.

    Resolution services

    Support application or support variation application

    You need to submit the following:

    • Notice of Hearing
    • Notice of Confirmation Hearing
    • Ban on Publication form, if applicable
    • case law and / or list of authorities referred to in court, if possible

    If you’re a party to the action, you may have these documents. If not, you can get them from the specific court.

    If the matter has gone to court and the client is ordering a transcript, they must include the docket number in the ‘docket / action number’ field (eg, FL01-1234 , FL-4567 or FF-6789).

  • Court of Appeal

    You need a court order from the Court of Appeal for all transcript requests.

    You must upload the Court of Appeal order (or letter) permitting transcripts be prepared. Failure to do so will result in delays in processing your transcript order or your order being canceled.

    Contact the Court of Appeal directly at 403-297-2206.

  • Sealed

    For young offenders / persons, section 119 of the Youth Criminal Justice Act lists who can have access and the time frame without a court order.

    For child welfare cases (unless party to the action), and early intervention case conferences, only certain people are eligible for these transcripts. There is a time limit as to when these transcripts can be released.

    You may need a court order releasing transcripts and other required documents including commencing documents, statement of claim, endorsements and court information.

    If you’re a party to the action, you may have these documents. If not, you can get them from the specific court.

  • Alberta Review Board hearing

    You must submit the following 2 documents:

    • disposition
    • reasons for disposition

    Alberta Review Board hearings are often held at the Alberta Hospital in Edmonton or at Forensic Assessment and Outpatient Services in Calgary. They’re not held in courtrooms.

    If you’re a party to the action, you may have these documents. If not, you can get them from the specific court.

Step 2. Place your order

Order a transcript

Create your account

To use this online system, you must first create an account.
Click the “Sign Up” link in the system’s Log In screen to do this.

The estimated cost of your transcript is shown to you on the FTR system before you’re required to make a payment.

The service rate is provided below:

Service Rate
30 calendar days 0.0040/character
10 working days 0.0052/character
5 working days 0.0062/character
2 working days 0.0072/character

Note: The average character count per page is 1,200. One hour is approximately 45 pages.

Step 3. Download your transcript

After your payment is processed, you’ll be given a link. This link will allow you to download your transcript in a PDF format to your computer.

Contact

If you have questions about ordering a courtroom transcript, or need to explore alternative payment options (i.e. no valid credit card) please contact:

Transcript Management Services
Calgary Courts Centre
Suite 1901-N, 601-5th Street S.W
Calgary, Alberta T2P 5P7

Phone: 403-297-7392
Fax: 403-297-7034
Email: tms.calgary@gov.ab.ca
Hours: 8:15 am - 4:00 pm (Monday to Friday, closed statutory holidays)

General information on ordering an appeal record.

To order an appeal record from TMS, please complete the PDF - Appeal Record Order Form (PDF, 1.5 MB) and email the completed form to tms.calgary@gov.ab.ca.