Overview

When applying for a service in person at a registry agent office, you must bring your original government-issued photo identification (ID).

When you are not in Alberta and are applying by mail, you must complete the statutory declaration portion of the application form that substitutes for an original piece of acceptable ID.

ID may also be in the form of an Alberta court order. Contact Vital Statistics for the court order details.

Non-English documents require notarized translations. Speak with a registry agent or Registry Connect for translation requirements.

Acceptable ID

The ID you provide:

  • must be the original document
    • faxes and photocopies are not acceptable
  • cannot be expired
    • if it doesn’t have an expiration date, it must have been issued within the last 5 years
  • must have been issued by one of the following:
    • a provincial or territorial government of Canada
    • the Government of Canada
    • another provincial, state or federal government (for example: Government of California, Government of Australia)
  • must contain all the following:
    • your photo
    • your first and last name
    • a distinct identification number

Acceptable ID by mail

If you are outside of Alberta and are applying by mail, your acceptable ID is provided by using the statutory declaration on the Registry Connect Application for Certificate/Documents form.

  • The application form and statutory declaration must be originals.
  • Do not attach a copy of your identification to the application.

Providing ID by mail

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Step 1. Complete the application form

Registry Connect Application for Certificate / Documents (PDF, 549 KB)

Do not complete the Statutory Declaration for Proof of Identity portion of the form at this time.

Step 2. Go to a Notary Public or Commissioner for Oaths

Take the completed application and your acceptable ID to a Notary Public or Commissioner for Oaths.

Complete the Statutory Declaration for Proof of Identity portion of the form with the Notary Public or Commissioner for Oaths.

Step 3. Send your application form

Mail or courier the original completed application form and Statutory Declaration for Proof of Identity to Registry Connect at:

Registry Connect
Suite 207, 236 91 Street SW
Edmonton, Alberta T6X 1W8

Photocopies and faxes are not accepted.

No acceptable ID

If you do not have acceptable ID, someone you know can act as your designated agent and apply for a Vital Statistics record on your behalf. The following conditions apply:

  • you must have known your designated agent for at least one year
  • your designated agent must provide their own acceptable ID for your application
  • the application and consent portions of the application form must be completed by you
  • the statutory declaration portion of the application form must be signed by your designated agent in front of a Notary Public or Commissioner for Oaths

A designated agent cannot be used for all Vital Statistics applications and services. For example, a designated agent cannot be used to apply for an Alberta marriage licence. Speak with a registry agent or Registry Connect to find out if you can use a designated agent to make your application.

Contact

To connect with Vital Statistics:

Hours: 8:15 am - 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-427-7013
Toll free: 310-0000 before the phone number (in Alberta)
TTY: 780-427-9999
Toll free TTY: 1-800-232-7215 (in Alberta)
Fax: 780-422-4225

Email: vsregistries@gov.ab.ca

Mail:
Vital Statistics
Box 2023
Edmonton, Alberta  T5J 4W7

Courier:
Vital Statistics
Document Reception
John E. Brownlee Building
10365 97 Street
Edmonton, Alberta  T5J 4W7