ID requirements for Vital Statistics services

Acceptable ID

When applying for a service or document in person at a registry agent office, you must bring acceptable government-issued photo identification (ID):

• must be the original document
  • faxes and photocopies are not acceptable
• cannot be expired
  • if it doesn’t have an expiration date, it must have been issued within the last 5 years
• must have been issued by one of the following:
  • a provincial or territorial government of Canada
  • the Government of Canada
  • another provincial, state or federal government (for example: Government of California, Government of Australia)
• must contain all the following:
  • your photo
  • your first and last name
  • a distinct identification number

Designated agent

If you do not have acceptable ID, someone you know can act as your designated agent and apply for a Vital Statistics record or service for you using their acceptable ID. The following conditions apply:

• you must have known your designated agent for at least one year
• your designated agent must provide their own acceptable ID for your application
• the application and consent portions of the application form must be completed by you
• the statutory declaration portion of the application form must be signed by your designated agent in front of a Notary Public or Commissioner for Oaths

A designated agent cannot be used for all Vital Statistics applications and services. For example, a designated agent cannot be used to apply for an Alberta marriage licence.

Speak with a registry agent to find out if you can use a designated agent to make your application.

Applications from outside Alberta

To apply for a service or record from outside Alberta the following applies.

Step 1. Complete the applicable form

• Vital statistics application form

Step 2. Complete the Statutory Declaration for Proof of Identity form

In addition to the applicable form above, a Statutory Declaration for Proof of Identity is mandatory.

Step 3. Go to a Notary Public or Commissioner for Oaths

• Take the Statutory Declaration for Proof of Identity form, and your acceptable ID, to a Notary Public or Commissioner for Oaths.
• Non-English documents require notarized translations. Speak with a registry agent or Registry Connect for translation requirements.

Step 4. Complete the statutory declaration

• Complete the statutory declaration in front of the Notary Public or Commissioner for Oaths.

Step 5. Send the documents

• Mail the original completed application form and the original completed Statutory Declaration for Proof of Identity form to one of the following:
  • Registry Connect
  • AMA (Alberta Motor Association) – you must be a member

Photocopies and faxes are not accepted.

Applications sent directly to Vital Statistics will not be processed.

Contact

Connect with the Service Alberta and Red Tape Reduction Contact Centre:

Hours: 8:15 am to 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-427-7013 (Edmonton and area)
Toll free: 310-0000 before the phone number (in Alberta)
Fax: 780-422-4225

For the deaf or hard-of-hearing:
TTY: 780-427-9999 (Edmonton and area)
Toll free TTY: 1-800-232-7215 (in Alberta)

Email: [email protected]

Mail:
Vital Statistics
P.O. Box 2023
Edmonton, Alberta  T5J 4W7

Courier:
Vital Statistics
Document Reception
John E. Brownlee Building
10365 97 Street
Edmonton, Alberta  T5J 5C5