Resources for farmers’ market managers and vendors

Forms and documents

Reporting

In order to retain their approved status, Alberta approved farmers' markets are required to submit the following forms to Program staff annually by January 15 of each year:

• Annual Paperwork Package (DOCX, 90 KB)
• Vendor List (DOCX, 44 KB)
• Vendor List (XLSX, 76 KB)
• Sponsor Approval Form (PDF, 416 KB)

Job description

The manager plays one of the most critical roles in the market and requires specific skills and knowledge. At an Alberta approved farmers’ market, the manager’s key responsibilities are to:

• liaise with the board of directors, vendors, the Alberta government, public health inspector, and other regulatory agencies
• enforce market rules
• ensure the guidelines are adhered to
• ensure vendors are compliant with legislation

A job description should be developed for your market manager so that everyone is clear about duties and responsibilities. See Sample Farmers’ Market Manager Job Description (PDF, 404 KB).

Market manager training

Within one year of being hired, managers of Alberta approved farmers’ markets must:

1. Read the Farmers' Market Manager Training Manual.
2. Fill in and submit the test questions.

A passing grade of 80% is required in order to receive a certificate of completion.

Farmers' Market Manager Training Manual and Test questions (DOCX, 50 KB)

Manual appendices

• Appendix 1a Application Form (DOCX, 626 KB)
• Appendix 1b Starting an Alberta Approved Farmers Market
• Appendix 2 Farmers Market Guidelines
• Appendix 3a Email Consent (PDF, 383 KB)
• Appendix 3b Annual Paperwork Package (DOCX, 90 KB)
• Appendix 3c Vendor List (DOCX, 44 KB)
• Appendix 3d Sponsor Approval Form (PDF, 416 KB)
• Appendix 4 Market Manager Job Description (PDF, 404 KB).
• Appendix 5 Conflict Resolution Resources (PDF, 336 KB)
• Appendix 6 Sunnygirl Usage Guidelines (PDF, 98 KB)
• Appendix 7a Basic Labelling Quick Guide (PDF, 414 KB)
• Appendix 7b Labelling Your Food Product
• Appendix 8 Food Regulation
• Appendix 9a Information for Managers and Stallholders (PDF, 1.2 MB) (Alberta Health Services)
• Appendix 9b Low-risk Home-prepared Food: Fact sheet for operators (PDF, 87 KB) (Alberta Health Services)

The safety of the food sold at approved farmers’ markets is critical to the success of farmers’ markets within Alberta. Within one year of being hired, managers of Alberta approved farmers’ markets must complete the online food safety course, Alberta Food Safety Basics for Farmers’ Markets (Under Online Courses)

Forms and fact sheets

• Market Start-up: Food Safety Checklist (PDF, 198 KB)
• Weekly Food Safety Checklist (PDF, 290 KB)
• Information for Farmers' Market Managers and Stallholders (PDF, 1.2 MB) (Alberta Health Services)
• Low-risk home prepared foods
• Best Practices for Alberta Approved Farmer's Markets (PDF, 780 KB)
• Promoting your Alberta Approved Farmers' Market
• Evaluating your Alberta approved Farmers' Market
• Special Market Protocol (PDF, 409 KB)
• Sample Vendor Application (DOCX, 190 KB)

Board governance resources for non-profit organizations are available through the Community Development Unit of Alberta Culture.

Farmers' markets are the most popular of the farm direct marketing channels by both vendors and customers alike.

Food safety training

The safety of the food sold at approved farmers' markets is critical to the success of farmers' markets in Alberta. Within one year of becoming a vendor of a food product at an Alberta approved farmers’ market, vendors must complete the online food safety course:

• Alberta Food Safety Basics for Farmers’ Markets (Under Online Courses)

Forms and documents

• How to be a Farmers' Market Vendor
• Merchandising video series
• Market Start-up: food safety checklist for vendors (PDF, 352 KB)
• Weekly Food Safety Checklist for Vendors (PDF, 155 KB)
• Information for Farmers' Market Managers and Stallholders (PDF, 1.2 MB) (Alberta Health Services)
• Low-risk home-prepared foods
• Canadian Food Inspection Agency Food Labelling Tool (CFIA)