Host a municipal intern

• The municipality has a population between 700 and 75,000.
• A strong council-administration relationship exists and there is strong commitment from both groups to host an intern.
• There is an ability to provide training in a wide range of municipal functions.
• The CAO or a senior manager agrees to serve as the intern supervisor for the duration of the program.
• There is an organizational commitment to the internship program’s goals.
• There is an interest in sharing knowledge and experiences with the intern and working with the intern to complete the Intern Workplan.
• A sufficient commitment of resources, both financial and staff time.

• The municipality has a population between 2,500 and 125,000.
• A strong council-administration relationship exists and there is strong commitment from both groups to host an intern.
• There is an ability to provide in-depth training in municipal finance and exposure to other departments within the municipality.
• A senior level finance officer agrees to serve as the intern supervisor for the duration of the program.
• There is an organizational commitment to the internship program’s goals.
• There is an interest in sharing knowledge and experiences with the intern and working with the intern to complete the Intern Workplan.
• A sufficient commitment of resources, both financial and staff time.

• The municipality has a population between 5,000 and 125,000.
• The planning service agency (which must be municipally-owned) or growth management board works with one to three of its member municipalities to provide first-hand planning experience in a municipality.
• The host has a planning department that undertakes in-house the full range of planning services outlined in the Intern Workplan or partners with a neighbouring municipality to be able to do so.
• A senior planner agrees to serve as the intern supervisor for the duration for the program.
• The intern has access to a planner with an RPP designation to be able to sign off the intern’s Logbook requirements for accreditation.
• A strong relationship exists between the administration and planning department and there is strong commitment from CAO/Director, council, board, and management team to host an intern.
• There is an organizational commitment to the internship program’s goals.
• There is an interest in sharing knowledge and experiences with the intern and working with the intern to complete the Intern Workplan.
• A sufficient commitment of resources, both financial and staff.

Municipalities can partner with one or more other municipalities to host an intern, either formally or informally.

Formal partnerships

In a formal partnership, the municipalities indicate which municipality will be the Managing Partner for the internship. The Managing Partner:

• must have a population that falls within the population range specified for the program
• will be responsible for all administrative requirements of the program and ensuring the intern completes the Internship Workplan
• submits the grant application on behalf of the partnering municipalities – the application should clearly outline what role each of the municipalities would play in hosting an intern

Planning service agencies and growth management boards are required to partner with one to 2 member municipalities to provide the intern with first hand planning experience and exposure to other municipal departments. It is important for land use planner interns to have the opportunity to learn about the broader municipal operations to help them understand where the work of the planning department intersects with other departments.

Partnerships may allow municipalities who receive their planning services from an intermunicipal planning service agency the opportunity to partner with that agency to provide an intern with direct municipal planning experience.

Informal partnerships

Informal partnerships are also a valuable arrangement for interns. If your municipality is selected to host an intern, you are encouraged to make arrangements for your intern to spend time in other municipalities to gain a broader understanding of local government. You do not need to submit a joint proposal with another municipality for an informal partnership; however, your plans could be outlined in your application.

The focus of the program is for the intern to gain an understanding and appreciation of municipal government and, depending on the stream of the program, the roles and responsibilities related to the chief administrative officer, finance officer, or planner. Interns are also expected to learn about the relationship between the different departments and functions of the municipality and how each contributes to the municipality as a whole. Interns are not expected to become experts in any one area of municipal administration, finance, and planning during their internship. Therefore, interns rotate to various functional areas in the organization to help develop a broad understanding of municipal government.

The internship workplan is designed to help plan and guide an intern’s activities and professional development.

A detailed, customizable workplan document will be provided to the host organizations selected to participate in the program. Host organizations will need to complete this workplan and submit it to the Municipal Internship Program.

• Internship Workplan Fact Sheet

Interns appreciate and benefit from having opportunities to have hands-on work, participate in projects, and contribute their skills to assist their host organizations to achieve priorities and meet community needs. When determining the intern’s activities, it is important to remember that while taking part in specific hands-on activities is an effective method of teaching the intern the what and how of municipal operations, it is also essential interns have the opportunity to learn why things are done and the impact of them on the organization as a whole. Having time to reflect on experiences through conversations with the supervisor, other staff members, and mentors is as important as the work experiences.

Interns should be coached and mentored in areas such as building competencies, networking, and career development. They should be encouraged to pursue learning and development in areas of interest that would also benefit the municipality. Learning and development opportunities can help build capacity and develop networks. Interns are required to attend a minimum of either the Alberta Municipalities convention or the Rural Municipalities of Alberta convention, one other professional/municipal association conference, and one education course/workshop.

This stream of the program offers interns a wide range of experiences in municipal policy, management and operations over an 18-month period. The goal is to gain knowledge and understanding of multiple areas of municipal administration that can be built upon as the intern’s career progresses beyond the internship.

Interns in the administrator stream will rotate through the departments in their host municipality, learning key aspects of the work carried out in each area and how work supports the municipality overall.

Responsibilities and activities in this role include, but are not limited to:

• participate in management team and stakeholder meetings
• develop request for decision packages and presenting to council and/or committees
• develop and review bylaws and policies
• conduct research on issues and topics in support of bylaws, policies, and other projects
• support the municipality’s communication with the community and stakeholders
• lead and manage projects
• support public engagement initiatives
• participate in job shadowing activities

This stream of the program offers participants hands-on, intensive learning in municipal finance and accounting, along with professional development opportunities and a general understanding of municipal government. The goal is to provide a strong foundation in municipal finance while also providing exposure to key departments within the municipality during an 18-month period.

Finance officer interns work primarily in the finance department, with the goal of learning key aspects of the finance department and how finance interacts with the rest of the municipality.  Interns will also have the opportunity to experience other areas of the municipality to understand the financial priorities and requirements of these departments.

Responsibilities and activities for interns in this role include, but are not limited to:

• prepare budget forecast and participate in discussions with council and management
• prepare payroll
• process accounts payable and accounts receivable
• produce financial reports
• prepare financial records for audit and for borrowing
• lead or support implementation of asset management systems and practices
• support procurement initiatives

Graduates looking to obtain their Chartered Professional Accountant (CPA) designation are welcome to apply. Host municipalities can offer experience verification placements and financial support for education modules to help interns achieve their CPA designation.

This stream of the program offers participants with a specific interest in land use planning the opportunity to gain a variety of planning experiences over an 18-month period. The goal is to provide a strong foundation in both current and long-range planning. Interns in this stream will focus on building skills and knowledge in planning and development.

Land use planner interns work primarily in the planning department, with the goal of learning key aspects of the planning and development functions and how planning interacts with the rest of the municipality. Planning interns have the opportunity to gain experience through involvement in a variety of planning projects in their host organization.

Interns in this stream focus on developing competency as a land use planner, becoming familiar with other key departments and functional areas in the municipality, participating in a wide variety of tasks and projects, and exploring potential areas of specialization in the planning field.

Responsibilities and activities for interns in this role can include, but are not limited to:

• review and amend the municipality's land use bylaw
• review existing or develop new statutory plans, including municipal development plans and area structure plans
• review development and/or subdivision applications
• plan and conduct community consultations or engagements for development proposals
• participate in subdivision and development appeal board hearings
• enforce stop orders and other compliance mechanisms

Interns in this stream may pursue their Registered Professional Planner designation during their internship. Host organizations may be required to offer work and responsibilities to meet the logbook requirements for the Professional Standards Boards for the Planning Profession in Canada.