The Government of Alberta is a trusted steward of information held on behalf of Albertans. Information is to be:
- collected once
- managed digitally in an open and secure environment
- used to its fullest potential
Roles and responsibilities
Information management is the way in which an organization plans, captures, manages, preserves and disposes of its information across all formats, and includes the management of all functions associated with information, such as security, metadata management and quality management.
As part of Service Alberta, Enterprise Information Management is responsible for:
- providing leadership and enterprise strategic direction for the management of information in the Government of Alberta
- providing information and records ministry support services to ministries, agencies, boards and commissions
Information management services provided by the branch include:
- governance and planning
- ministry support services
- business solutions
The following acts and regulations relate to the management of information. The ministry responsible for each piece of legislation is shown in parentheses.
Electronic Transactions Act (Service Alberta)
- provides legal recognition of information and records in electronic form
- allows for the provincial government and the private sector to conduct business electronically based on consent of the parties
- sets out conditions related to electronic signatures
- permits electronic activities related to contracts
Freedom of Information and Protection of Privacy Act (FOIP) (Service Alberta)
- provides a framework for public access to records, and for the protection of privacy
Records Management Regulation (Service Alberta)
- defines terms and outlines the membership and roles of the Alberta Records Management Committee (ARMC)
Alberta Evidence Act (Justice and Solicitor General)
- provides rules on the admissibility of records in court proceedings
Government Emergency Management Regulation (Municipal Affairs)
defines the responsibilities of departments in emergency situations
requires the protection of all assets and records maintained by respective ministries
Government Organization Act (Executive Council)
Schedule 11, Section 14 of this Act identifies the government organizations that must comply with the records management program
provides for the enactment of regulations related to the program
Health Information Act (Health)
- governs the collection, use and disclosure of health information; how health information must be handled and protected; and the right of the public to access health records in the custody or under control of health care providers
Historical Resources Act (Culture and Tourism)
Section 9H of this Act identifies the responsibilities of the Provincial Archives of Alberta (PAA) for acquiring and preserving government records
identifies the PAA as the official repository for government records of enduring value
Office of Statistics and Information Act (Treasury Board and Finance)
- governs the collection, compilation, analysis and publishing of statistics or other information relating to the commercial, industrial, financial, social, economic or other activities or conditions of Alberta
Alberta Records Management Committee
The Alberta Records Management Committee (ARMC) is a decision-making committee that provides enterprise oversight and direction for the Minister of Service Alberta. You can read the ARMC circulars under the Managing government information page. For more information on the ARMC, please refer to the Terms of Reference (PDF, 180 KB).
Policies and strategies
The following policies and strategies support the Government of Alberta’s approach to information management.
Data and Information Management Framework (PDF, 1.4 MB)
- describes a disciplined, consistent approach to managing information assets and creating information management policy instruments
Information Management Strategy (PDF, 1.2 MB)
- articulates a clear vision for information management, including key business drivers, specific goals, strategies and projects
Information Management Tactical Plan (PDF, 106 KB)
- outlines the high-level actions required to meet the primary goals of the Information Management Strategy
Policy Instruments for the Management of Information (PDF, 1.4 MB)
- defines and describes the different types of policy instruments developed by the Information Management Branch for the Government of Alberta
These standards apply to all information in the Government of Alberta and complement the government’s information management vision.
For information on the step-by-step development and review process of information management standards, consult the Enterprise Information Management Standard Development and Review Process (PDF, 173 KB).
- specifies an interface for applications to access information repositories by identifying a core data model
defines a set of basic services that an application can use to access and manipulate information in these repositories
- outlines the recordkeeping requirements that must be met when converting digital records from one format to another and/or when migrating digital records from one hardware or software configuration to another
- describes the processes and requirements that ministries should implement for all digitization projects and must implement when the goal of the digitization project is to create digital business records
- describes the electronic signature process requirements, the specifications and the metadata requirements that ministries must implement to support the creation of authentic, reliable and trustworthy electronic records that have an electronic signature attachment or association
- prescribes 4 levels of security classifications that ministries must utilize to establish effective information security classification practices
- describes the foundational set of metadata elements to be applied to all electronic information resources within the Government of Alberta
ensures that appropriate attention and protection is given to all records, and that evidence and information contained within those records can be retrieved efficiently and effectively
Guides how the Government of Alberta and its employees conduct information management activities and operations in accordance with legal and regulatory requirements.
Accountability for Information Management: A Model (PDF, 400 KB)
- offers guidance for developing and implementing formal roles and responsibilities related to information management
- guides ministries to self-assess their information management work as related to each of the directives within the Information Management Framework
Contact Enterprise Information Management
For further details or inquiries about the Government of Alberta’s information management program and services, please contact firstname.lastname@example.org.