Features

Courses and seminars designed to enhance information management competencies in the Government of Alberta.
Resources and guidance related to Government of Alberta information management.

Vision

The Government of Alberta is a trusted steward of information held on behalf of Albertans. Information is to be:

  • collected once
  • managed digitally in an open and secure environment
  • accessible
  • used to its fullest potential

Roles and responsibilities

Information management is the way in which an organization plans, captures, manages, preserves and disposes of its information across all formats, and includes the management of all functions associated with information, such as security, metadata management and quality management.

As part of Service Alberta, Enterprise Information Management is responsible for:

  • providing leadership and enterprise strategic direction for the management of information in the Government of Alberta
  • providing information and records ministry support services to ministries, agencies, boards and commissions

Information management services provided by the branch include:

  • governance and planning
  • ministry support services
  • business solutions

Legislation

The following acts and regulations relate to the management of information. The ministry responsible for each piece of legislation is shown in parentheses.

Electronic Transactions Act (Service Alberta)

  • provides legal recognition of information and records in electronic form
  • allows for the provincial government and the private sector to conduct business electronically based on consent of the parties
  • sets out conditions related to electronic signatures
  • permits electronic activities related to contracts

Freedom of Information and Protection of Privacy Act (FOIP) (Service Alberta)

  • provides a framework for public access to records, and for the protection of privacy

Records Management Regulation (Service Alberta)

  • defines terms and outlines the membership and roles of the Alberta Records Management Committee (ARMC)

Alberta Evidence Act (Justice and Solicitor General)

  • provides rules on the admissibility of records in court proceedings

Government Emergency Management Regulation (Municipal Affairs)

  • defines the responsibilities of departments in emergency situations

  • requires the protection of all assets and records maintained by respective ministries

Government Organization Act (Executive Council)

  • Schedule 11, Section 14 of this Act identifies the government organizations that must comply with the records management program

  • provides for the enactment of regulations related to the program

Health Information Act (Health)

  • governs the collection, use and disclosure of health information; how health information must be handled and protected; and the right of the public to access health records in the custody or under control of health care providers

Historical Resources Act (Culture, Multiculturalism and Status of Women)

  • Section 9H of this Act identifies the responsibilities of the Provincial Archives of Alberta (PAA) for acquiring and preserving government records

  • identifies the PAA as the official repository for government records of enduring value

Office of Statistics and Information Act (Treasury Board and Finance)

  • governs the collection, compilation, analysis and publishing of statistics or other information relating to the commercial, industrial, financial, social, economic or other activities or conditions of Alberta

Alberta Records Management Committee

The Alberta Records Management Committee (ARMC) is a decision-making committee that provides enterprise oversight and direction for the Minister of Service Alberta. You can read the ARMC circulars under the Managing government information page. For more information on the ARMC, refer to the Terms of Reference (PDF, 180 KB).

Policies and strategies

The following policies and strategies support the Government of Alberta’s approach to information management.

Data and Information Management Framework

  • describes a disciplined, consistent approach to managing information assets and creating information management policy instruments

Information Management Strategy (PDF, 1.1 MB)

  • articulates a clear vision for information management, including key business drivers, specific goals, strategies and projects

Information Management Tactical Plan (PDF, 106 KB)

  • outlines the high-level actions required to meet the primary goals of the Information Management Strategy

Policy Instruments for the Management of Information (PDF, 1.4 MB)

  • defines and describes the different types of policy instruments developed by the Information Management Branch for the Government of Alberta

Standards

There are several data and information standards that apply to all data and information in the Government of Alberta and complement the government’s information management vision.

Refer to IMT Policy Instruments for a complete list.

Compliance

Guides how the Government of Alberta and its employees conduct information management activities and operations in accordance with legal and regulatory requirements.

Accountability for Information Management: A Model (PDF, 400 KB)

  • offers guidance for developing and implementing formal roles and responsibilities related to information management

Benchmarking Information Management Practices: An Assessment Tool (PDF, 600 KB)

  • guides ministries to self-assess their information management work as related to each of the directives within the Information Management Framework

Contact Enterprise Information Management

For further details or inquiries about the Government of Alberta’s information management program and services, contact sa.informationmanagement@gov.ab.ca.