Enterprise Information Management

Features

Vision

The Government of Alberta is a trusted steward of information held on behalf of Albertans. Information is to be:

• collected once
• managed digitally in an open and secure environment
• accessible
• used to its fullest potential

Roles and responsibilities

Information management is the way in which an organization plans, captures, manages, preserves and disposes of its information across all formats, and includes the management of all functions associated with information, such as security, metadata management and quality management.

As part of Service Alberta, Enterprise Information Management is responsible for:

• providing leadership and enterprise strategic direction for the management of information in the Government of Alberta
• providing information and records ministry support services to ministries, agencies, boards and commissions

Information management services provided by the branch include:

• governance and planning
• ministry support services
• business solutions

Legislation

The following acts and regulations relate to the management of information. The ministry responsible for each piece of legislation is shown in parentheses.

Electronic Transactions Act (Service Alberta and Red Tape Reduction)

• provides legal recognition of information and records in electronic form
• allows for the provincial government and the private sector to conduct business electronically based on consent of the parties
• sets out conditions related to electronic signatures
• permits electronic activities related to contracts

Freedom of Information and Protection of Privacy Act (FOIP) (Service Alberta and Red Tape Reduction)

• provides a framework for public access to records, and for the protection of privacy

Records Management Regulation (Service Alberta and Red Tape Reduction)

• defines terms and outlines the membership and roles of the Alberta Records Management Committee (ARMC)

Alberta Evidence Act (Justice)

• provides rules on the admissibility of records in court proceedings

Government Emergency Management Regulation (Municipal Affairs)

• defines the responsibilities of departments in emergency situations

• requires the protection of all assets and records maintained by respective ministries

Government Organization Act (Executive Council)

• Schedule 11, Section 14 of this Act identifies the government organizations that must comply with the records management program

• provides for the enactment of regulations related to the program

Health Information Act (Health)

• governs the collection, use and disclosure of health information; how health information must be handled and protected; and the right of the public to access health records in the custody or under control of health care providers

Historical Resources Act (Culture)

• Section 9H of this Act identifies the responsibilities of the Provincial Archives of Alberta (PAA) for acquiring and preserving government records

• identifies the PAA as the official repository for government records of enduring value

Office of Statistics and Information Act (Treasury Board and Finance)

• governs the collection, compilation, analysis and publishing of statistics or other information relating to the commercial, industrial, financial, social, economic or other activities or conditions of Alberta

Records committee

The Alberta Records Management Committee (ARMC) is a decision-making committee that provides enterprise oversight and direction for the Minister of Service Alberta and Red Tape Reduction. You can read the ARMC circulars under the Managing government information page. For more information on the ARMC, refer to the Terms of Reference (PDF, 180 KB).

Policies and strategies

Policy Instruments for the Management of Information (PDF, 385 KB) define and describe the different types of policy instruments developed for the Government of Alberta. Refer to IMT Policy Instruments for more information.

Standards

There are several data and information standards that apply to all data and information in the Government of Alberta and complement the government’s information management vision.

Refer to IMT Policy Instruments for a complete list.

Compliance

The Government of Alberta and its employees are required to conduct information management and operations in accordance with legal and regulatory requirements.

Refer to IMT Policy Instruments for more information on compliance.

For inquiries regarding Payment Card Industry (PCI) Compliance, contact the PCI Compliance Team.

Contact

Connect with us to ask questions about the Government of Alberta’s information management and sharing programs and services.