Changes to employment standards rules in the Restoring Balance in Alberta’s Workplaces Act are in effect for temporary layoffs, group terminations, and variances and exemptions. All other employment standards changes take effect November 1.
- All employers must meet the minimum standards in the workplace set out in the Employment Standards Code.
- Failure to meet the minimum standards may result in enforcement actions through an investigation process by Employment Standards.
- Failure to comply with Employment Standards or enforcement action may lead to an administrative penalty and possible prosecution.
- Multiple offences can lead to progressive penalties applied.
What's an administrative penalty?
An administrative penalty can be used to deter an employer from:
- contravening or failing to comply with the standards and requirements under the Code or Regulation, or
- failing to comply with an authorizing instrument or enforcement action
Administrative penalties may be issued for:
- contraventions, relating to any part of the Code or Regulation
- failure to comply with a direction of officer
- failure to comply with an order of officer or Director
- failure to comply with the terms of a variance or exemption issued by either the Director or Minister
- failure to comply with an officer’s inspection or officer-directed audit
- failure to comply with the terms of a permit to employ a person under the age of 18
Notice or direction to comply
Employment Standards may issue a notice or direction to an employer as a warning that they must comply with the Code and Regulation, an authorizing instrument or enforcement action
No fee or penalty is issued with a notice or direction to comply, but if an employer continues to be non-compliant, an administrative penalty will follow.
A notice or direction to comply contains:
- the particulars of the legislation, authorizing instrument or enforcement action for which non-compliance has been detected
- the action the employer shall take or refrain from taking in order to comply with the direction; and
- the date by which the employer must comply
Notice of administrative penalty
When ongoing non-compliance is identified, and an employer receives a notice of an administrative penalty, the employer may be required to pay:
- an amount assessed for each day the contravention or failure to comply occurs or continues
- no daily administrative penalty amount may exceed $10,000
- a one-time amount based on the economic benefit the employer has derived from the contravention
A notice of administrative penalty may be issued within 2 years of the alleged contravention or failure to comply. Penalty amounts will increase with repeat contraventions if the contraventions occur within 3 years of each other.
When the administrative penalty has been paid within 21 days of receiving the notice and compliance with Employment Standards has been met, no further action will be taken.
Administrative penalties may be issued in a progressive manner for each repeat contravention. When a contravention is identified, a penalty may be applied per employee affected.
Minimum penalty amounts may increase based on the circumstances of the contravention or failure to comply.
The following table outlines the minimum administrative penalty minimums:
|Employment Standards Code/Employment Standards Regulation||Minimum Administrative Penalty for 1st contravention or failure to comply||Minimum Administrative Penalty for 2nd contravention of the 1st contravention, or 1st repetition of a failure to comply, within 3 years||Minimum Administrative Penalty for 3rd or subsequent contravention of the 1st contravention, or 2nd repetition of a failure to comply, within 3 years|
|LEVEL 1 – Minimum Administrative Penalty
- Part 2, Divisions 1 to 8, except Divisions 7 to 7.6, of the Act;
|LEVEL 2 – Minimum Administrative Penalty
- Part 2, Divisions 7 to 7.6 of the Act;
- Section 128 of the Act with respect;
- Sections 51 to 54.01
of Part 5 of the Regulation;
- Part 5.1 of the Regulation;
- Schedule 3 of the Regulation;
|LEVEL 3 – Minimum Administrative Penalty
- Part 3, Division 1, sections 74 to 74.1 of the Act
- Sections 78 to 78.1 and 81 of Part 3, Division 2 of the Act;
- Sections 125, 127,
128 and 137 of Part 5, Division 1 of the Act.
Appealing an administrative penalty
If an employer believes they’ve been wrongfully issued a notice of administrative penalty, they may appeal the notice to the appeal body within 21 days after the date the notice was served. The appeal must be submitted to Employment Standards with the associated fee. When the appeal process begins, the administrative penalty is put on hold until the appeal body makes a decision or the appeal is withdrawn.
Any contravention or failure to comply may be prosecuted as an offence under the Code. Prosecution must take place within 2 years after the date on which the alleged offence occurred and would be reserved for only the most flagrant violations.
When a corporation commits an offence under the Code, every director or officer of the corporation who directed, authorized, assented to, permitted, participated in or acquiesced is guilty of the offence, whether or not the corporation has been prosecuted for or convicted of the offence.
How the law applies
Part 4.1 of the Employment Standards Code and Part 6.1 and Schedule 2 of the Regulation outlines the administrative penalties process.
Disclaimer: In the event of any discrepancy between this information and Alberta Employment Standards legislation, the legislation is considered correct.