Employee official personal file directive

This directive outlines the contents, maintenance and disposition of an Alberta Public Service employee's official personal file.


This directive describes the maintenance, contents, and disposition of an employee's official personal file.

Maintenance, contents, and disposition

The departmental or institutional human resources office maintains employees' official personal files.

An employee's official personal file only contains information relevant to the employee's employment. No health-related information will be included in the file, except to establish sick leave eligibility. Information related to interview records and reference checks will not be placed in the file.

The disposition of an employee's official personal file is governed by procedures established in the Government of Alberta Records Management Regulation. The release of information from the file is governed by the Freedom of Information and Protection of Privacy Act.

For more information on a bargaining unit employee's official personal file, see Article 28 of the Master Agreement.

About this directive

Authority: Public Service Act
Application: Organizations under the Public Service Act
Effective Date: November 23, 2000
Contact: Alberta Public Service Commission:
Labour and Employment Practices; Labour and Employment Policy