Meetings during the pandemic

Virtual meetings

Organizations can provide meeting notices, conduct meetings and hold votes using digital technology, if their bylaws do not prohibit it.

If organizations want to meet and vote in person, or if their bylaws already allow for online meeting and voting, no changes are required.

If organizations want to meet and vote electronically, but their bylaws prohibit such actions, the bylaws need to be adjusted.

Cost

Service providers will charge a government fee and a service fee for filing annual returns for Alberta and out-of-province corporations.

Alberta corporation

You must submit an annual return to an authorized Corporate Registry service provider. A reminder will be sent to your corporation’s registered office one month before the anniversary of incorporation.

If you do not file the annual return, your corporation may be dissolved.

Step 1. Gather shareholder information

You will need to collect the following information for your top 5 shareholders:

  • names
  • addresses
  • percentages of issued voting shares

Step 2. Fill out the form

Step 3. Take your information to a service provider

You need to take your form to an authorized Alberta service provider. You will need to take:

  • your annual return
  • valid ID
  • fee payment

If your information meets requirements, the service provider will enter it into the Corporate Registry computer system.

Out-of-province corporation

If your corporation's home province is British Columbia, Manitoba or Saskatchewan, you do not have to file an annual return in Alberta.

If your corporation is from another province or country, you will have to file annual returns in Alberta. You will follow the same process as Alberta corporations, shown above.

Alberta cooperative

You must submit an annual return to the Director of Cooperatives. A reminder will be sent to your cooperative shortly after the fiscal year end.

If you do not file the annual return, your cooperative may be dissolved.

Step 1. Gather information

Prepare a list of officers and directors effective as of the annual meeting date. Include the following information:

  • names
  • title
  • addresses

You must also gather the following information:

  • annual meeting date
  • number of members
  • auditor name and address

If a Unanimous Agreement is being added or ended, the agreement must be submitted with the Notice of Initial Execution/Termination of a Unanimous Agreement form. Submit these documents at the same time as the annual return.

Step 2. Fill out the forms

PDF form issues

Fillable PDF forms do not open properly on some mobile devices and web browsers. To fill in and save the form:

  1. Save the PDF form to your computer – click or right-click the link and download the form.
  2. Open the PDF form with Adobe Reader. Fill it in and save it.

If you are still having problems opening the form, contact PDF form technical support.

Step 3. Send or drop off the form

Send the form and other attached information to the office of the Director of Cooperatives. Also, send any unanimous agreement with its related form, if applicable.

There is no charge to file the annual return or a unanimous agreement.

Email: [email protected]

Fax: 780-427-3033

Mail or drop off address:

Service Alberta
Director of Cooperatives
3C, Commerce Place
10155 102 Street
Edmonton, Alberta  T5J 4L4

Out-of-province cooperative

If your cooperative is incorporated in British Columbia, Saskatchewan, or Manitoba, you do not have to file an annual return in Alberta.

If your cooperative is from another province or country, you must submit an annual return to the Director of Cooperatives. A reminder will be sent to the Attorney for Service in Alberta close to the anniversary date of registration.

Step 1. Gather information

Prepare a current list of officers and directors. Include the following information:

  • names
  • title
  • addresses

Step 2. Fill out the form

Step 3. Send the form

Send the form and other attached information to the office of the Director of Cooperatives.

There is no charge to file the annual return.

Email: [email protected]

Fax: 780-427-3033

Mail or drop off address:

Service Alberta
Director of Cooperatives
3C, Commerce Place
10155 102 Street
Edmonton, Alberta  T5J 4L4

Non-profit company

You must submit an annual return to Corporate Registry. A reminder will be sent to your non-profit’s registered office one month before the anniversary of incorporation.

If you do not file the annual return, your company may be dissolved.

Step 1. Gather information

Gather a current list of officers and directors including:

  • names
  • addresses
  • position titles

If the company has shareholders, get a list of the top 5 shareholders instead. Include the following information:

  • names
  • addresses
  • percentages of issued voting shares

If the company is a public company, you must also include a copy of the current audited balance sheet.

Step 2. Fill out the form

Step 3. Send the form to Corporate Registry

Send the form and information to Corporate Registry.

There is no charge to file the annual return.

Mailing address:
Corporate Registry
Service Alberta
Box 1007 Station Main
Edmonton, Alberta  T5J 4W6

Religious society

Religious societies do not file annual returns.

Society

You must submit an annual return to Corporate Registry. A reminder is sent to your society one month before the anniversary of incorporation.

If you do not file the annual return, your society may be dissolved.

Step 1. Gather information

Gather a current list of officers and directors including:

  • names
  • addresses
  • position titles

You will also need an audited financial statement.

Step 2. Fill out the form

Step 3. Send the form to Corporate Registry

Send the form, audited financial statement and current list of officers and directors to Corporate Registry.

There is s no charge to file the annual return.

Mailing address:
Corporate Registry
Service Alberta
Box 1007 Station Main
Edmonton, Alberta  T5J 4W6

Contact

Hours: 8:15 am to 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-427-7013
Toll free: 310-0000 before the phone number (in Alberta)

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