Overview

Grants will be paid after the 2019-2020 provincial budget is approved, which will be after the 2019 provincial election.
  • View the maximum amount that municipal and intermunicipal library boards were eligible to receive for 2018/2019.
  • View the maximum amount that library system boards were eligible to receive for 2018/2019.

To help with the grant application process:

There has been a number of changes to the Statement of Receipts and Disbursements/Budget forms, so please review the Companion Guide for the Preparation of the Statement of Receipts and Disbursements and Budget (including Direct Payments) (Last updated February 2019)

New for 2019: Completing the Direct Payments Form is a handout to assist Municipal Administrators. Please provide this document along with the Direct Payment forms.

How to apply

In order to be considered eligible for funding, public library boards must submit the following documents as part of their grant application, on or before the deadline of June 15.

1. 2019 Application for Financial Assistance (for municipal and intermunicipal library boards)

This form must be completed by a board member or a library staff member authorized by the library board. Please remember to use the legal name of the library board on the application as per Section 3(4) of the Libraries Act. Failure to do so will result in the application being returned or delayed.

2. 2018 Statement of Receipts and Disbursements or a Financial Review

This statement is to be submitted by municipal and intermunicipal library boards serving fewer than 10,000 people. Boards serving more than 10,000 may submit this form or their own financial review/audit.

The Statement of Receipts and Disbursements or financial review must be completed by a person or firm considered acceptable by municipal council. Please also ensure that the second page of the Statement of Receipts and Disbursements is signed by the financial reviewer only.

If the financial reviewer/auditor is not the same as the previous year, forward a copy of the council resolution authorizing the new person or firm as financial reviewer/auditor to the Public Library Services Branch as soon as possible (as per Section 7, 9 (b) of the Libraries Act).

2a. 2018 Direct Payments - Receipts and Disbursements

If the municipality paid operating costs (e.g. utilities, insurance, building maintenance, etc.) in addition to the local appropriation, have these amounts recorded on the direct payment form. These were expenditures made directly by the municipality on behalf of the library board to another party. This form must be completed and signed by a municipal administrator.

Note: this form is included as the last page of the 2018 Statement of Receipts and Disbursements document. It only needs to be printed off separately if you are submitting a financial review/audit in lieu of the Statement of Receipts and Disbursements.

3. 2019 Budget

This statement is to be submitted by municipal and intermunicipal library boards serving fewer than 10,000 people. Boards serving more than 10,000 may submit this form or their own budget document.

The budget is required to evaluate the status of the application and to ensure that the local appropriation is sufficient for the board to receive the provincial operating grant. The library board must receive a local appropriation from council of at least $2.00 per resident and be in compliance with the Libraries Act and Libraries Regulation.

3a. 2019 Budget Direct Payments

If the municipality anticipates paying operating costs (e.g. utilities, insurance, building maintenance, etc.) in addition to the local appropriation, have these amounts recorded on the direct payment form. These are expenditures that will be made directly by the municipality on behalf of the library board to another party. This form must be completed and signed by a municipal administrator.

Note: This form is included as the last page of the 2019 Budget document. It only needs to be printed off separately if you are submitting a budget using another template.

4. 2019 Public Library Survey and 2018 Annual Report of Public Libraries in Alberta

The Survey and Annual Report must be completed and submitted to PLSB by February 28, 2019. Because it is submitted online to PLSB through LibPAS, you do not need to send a paper copy with your other grant application forms. For more information about the Survey and Annual Report, click here.

The final grant application deadline is June 15, 2019.

Applications will be processed when they arrive, and will not be considered complete unless all required documentation has been received.

If you have any questions regarding your grant, or would like to set up direct deposit for grant payments, please phone Mari Scott at 780-415-0303 (Toll free through Service Alberta at 310-0000).

Submit the forms

Submit all forms (except the Survey and Annual Report which is submitted via LibPAS) to Alberta Municipal Affairs, Public Library Services Branch.

We will accept emailed, faxed or mailed copies. Original signatures are not required.

Contact

Email: libraries@gov.ab.ca

Fax: 780-415-8594

Mail:

Alberta Municipal Affairs
Public Library Services Branch
#803, 10405 Jasper Avenue
Edmonton, AB T5J 4R7