A standard bill of sale is used when buying/selling a vehicle in a private sale.

It contains information about the buyer, seller and vehicle and must be used in order to transfer ownership of the vehicle.

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Download: Standard bill of sale (PDF, 109 KB)

What to include

When buying a vehicle from a private seller, a bill of sale must include:

  • full name and address of the seller(s) and buyer(s)
  • vehicle identification number (VIN)
  • make, model/series, style, colour and year of the vehicle
  • cost of the vehicle
  • signature from both the buyer(s) and seller(s)

It's recommended, though optional, to include the following information:

  • odometer reading
  • phone numbers of all people involved
  • personal identification of all people involved
  • signatures of witnesses
  • any liens or encumbrances against the vehicle
  • if the vehicle was paid for in full or not
  • payment method (cash, cheque, money order, etc.)
  • payment terms (if any)
  • where the vehicle was last registered
  • special conditions of the sale

Automotive businesses must use a comprehensive bill of sale that includes specific information about the vehicle and sales agreement.


If you have any questions, concerns or complaints regarding Alberta's automotive industry, please contact:

Consumer Contact Centre

Phone: 780-427-4088 (Edmonton area)
Toll free: 1-877-427-4088 (in Alberta)