Queen Elizabeth II Building – Book a meeting space

Application

Applicants requesting facility use must send in a fully completed Facility Use Application form (320 KB).

Use of space

• Use of the space by the Alberta government takes priority and could result in an applicant’s approved event being rescheduled. Every effort will be made to accommodate a new date.
• The space can only be used for the purpose stated on the Facility Use Application form.
• If you wish to change the purpose of the room you must submit the request in writing to: Director, Meeting and Conference Facilities for consideration.

Cost

The rental rate is found on the Facility Use Application form. A $100 deposit is due upon signing of the agreement. The total rental amount is due 10 business days prior to the event.

Food and beverages

• You must use the on-site caterer, no exceptions.
• Catering arrangements will be made directly with the Meeting and Conference Facilities staff.

Cancellation

• Cancellations prior to 10 business days of the scheduled event will receive a full refund.
• Cancellations within 10 business days of the scheduled event will receive a refund of the amount paid minus the deposit.
• Should the event require rescheduling due to Government of Alberta priority and an alternate date can’t be agree on, a full refund will be returned to the applicant. 

General

• Rental rates include the use of the space booked.
• The rental of a space doesn't allow for exclusive use of the 11th floor. Other events may occur at the same time.
• All spaces include access to wireless internet and the use of a laptop.
• Meeting rooms will be rented and charged based on a minimum of 2 hours.
• Catering is not included in the rates.
• GST is applied to all costs.

Rental fees and capacity

Fees for each room all amount to $200.

11th Floor Hosting:

• 50 person capacity

Room 11001:

• 18 person capacity

Room 11022:

• 8 person capacity

Room 11023:

• 7 person capacity

Download and print the completed Facility Use Application form (320 KB). Fill out and sign the form.

As part of the application you must include:

• proof of registration under the Societies Act within the Province of Alberta
• proof of liability insurance in the amount of $2,000,000

Scan the completed form and supporting documents. Email your application and files to:

• Facility and Client Support, Executive Council

Only email applications are accepted.

Upon approval of your application, we’ll send you a “Memorandum of Agreement” for signature:

• return the signed agreement with a $100 deposit
• only cheques are accepted, payable to ‘Government of Alberta’
• the total rental amount is due 10 business days prior to the event