Important dates
Application deadlines are the first working day of February and September.
See redesigned forms.
Overview
The Heritage Preservation Partnership Program (HPPP) provides matching grants and scholarship funds to support initiatives that preserve and interpret Alberta's heritage.
For more information, read the HPPP Guidelines for Heritage Awareness Publication Research Projects.
Funding
Publication grants provide matching grants of up to $10,000 for the production of books and $3,000 for brochures and pamphlets.
Applicants are expected to contribute at least 50% of eligible project value.
Eligibility
Eligible applicants
The following applicants may apply for the grant:
- individuals that reside in Alberta or have a permanent Alberta address
- registered organizations in Alberta:
- non-profit organizations
- corporations
- municipalities
- churches
- schools and other educational institutions
- First Nations
- Metis Settlements
Ineligible applicants
The following applicants cannot apply for the grant:
- printers
- provincial government departments
Eligible projects
This grant supports the production of materials that preserve, interpret, promote awareness, produce new understanding or add to the knowledge base of Alberta’s history. This can include:
- books, printed or electronic
- interpretive (non-promotional) brochures
- interpretive (non-promotional) pamphlets
- walking tour booklets
Ineligible projects
The following projects are not eligible for the grant:
- personal family histories
- reprinting of publications already funded by the Alberta government
- projects and applicants that are eligible for funding through the Provincial Heritage Organizations that the Alberta government supports, including:
- Alberta Museums Association
- Archives Society of Alberta
- Historical Society of Alberta
- Alberta Genealogical Society
- Archaeological Society of Alberta
- projects seeking debt reduction such as repayment of loans or shortfall on completed projects
- projects that have already been funded by the Alberta government
Eligible expenses
The following expenses are eligible for the grant:
- copyediting
- indexing
- proofreading
- photo copyright fees
- bibliography writing
- digital conversion
- design
- lay-out
- printing
Donated labour associated with these tasks are also eligible but should not have been completed at the time the application is submitted.
Ineligible expenses/tasks
The following are not eligible for the grant:
- expenses already incurred at the time the application was submitted
- substantive or developmental editing (for purposes of these guidelines, refers to editing the overall structure and organization of the manuscript)
- producing illustrations or maps
- selecting photos
- translating text
- researching or writing
- preparing or producing copy of the manuscript
- marketing, promoting or distributing the publication
- fundraising, administration, time spent preparing grant application, planning or attending meetings, financial reporting and similar activities
In-kind donations associated with ineligible expenses/tasks are not eligible as well.
How to apply
Step 1. Review the guidelines
Step 2. Contact the program coordinator for more information
Email the Program Coordinator at carina.naranjilla@gov.ab.ca or call 780-431-2305.
Step 3. Complete the application form and gather supporting documents
Fill out the Publication Grant Application Form (PDF, 100 KB).
When preparing the budget, you may use the template for Cash Expenses (PDF, 11 KB) and In-kind donations (PDF, 11 KB).
The application must include the following:
- copy of the manuscript
- project plan
- project budget
- quotes/estimates for proposed work
- other supporting documents listed in the application form
For books, the manuscript must have been edited for overall structure and organization. For purposes of the guidelines, this refers to substantive or development editing.
For brochures/pamphlets, the draft must include the text with lay-out and photographs.
Step 4. Submit your application package
Drop off, mail or send by courier to:
Government of Alberta
Old St. Stephen’s College Building
8820 112 Street
Edmonton, Alberta T5T 5W2
Application deadlines are the first working day of February and September.
After you apply
Grant applications are evaluated using a number of factors, including but not limited to:
- project approach and strategy
- experience/qualifications of the project proponents
- project budget
The publication must have substantial Alberta heritage content and will be assessed for its research interest and value, quality of composition and potential distribution and audience.
The level of funding will be further determined by the grant program’s budget, the project’s individual merit and in comparison to other projects.
Applicants will be notified about the results during the following times:
- June/July for the February grant cycle
- December/January for the September grant cycle
How to claim the grant
Grant recipients shall access the grant by submitting full or partial claims. The claim must include proof of expenditures and proof of completed work.
The grant claim will include the following:
- Record of Cash Expenditures form (PDF, 102 KB)
- invoices and/or receipts of cash expenditures
- progress or final report
- copy of the book
Reporting and grant conditions
Grant recipients have 2 years to claim the grant, complete the project and complete reporting requirements.
Grant recipients must publicly acknowledge the Alberta government’s financial support. Recognition may be on print, online, through media outlets or event opportunities.
Contact
To contact the Program Coordinator:
Hours: 8:15 am to 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-431-2305
Toll free: 310-0000 before the phone number (in Alberta)
Email: carina.naranjilla@gov.ab.ca