Publication Grants

Important updates

Overview

The Heritage Preservation Partnership Program (HPPP) provides matching grants and scholarship funds to support initiatives that preserve and interpret Alberta's heritage.

For more information, read the Guidelines for Heritage Awareness, Publication and Research Grants (PDF, 455 KB).

Funding

Publication grants provide matching grants of up to $10,000 for the production of books and $3,000 for brochures and pamphlets.

Applicants are expected to contribute at least 50% of total eligible project cost.

Eligibility

Eligible applicants

The following applicants may apply for the grant:

• individuals that reside in Alberta or have a permanent Alberta address
• registered organizations in Alberta:
  • non-profit organizations
  • corporations
  • municipalities
  • churches
  • schools and other educational institutions
  • First Nations
  • Metis Settlements

Ineligible applicants

The following applicants cannot apply for the grant:

• printers
• provincial government departments

Eligible projects

This grant supports the production of materials that preserve, interpret, promote awareness, produce new understanding or add to the knowledge base of Alberta’s history. This can include:

• books, printed or electronic
• interpretive (non-promotional) brochures
• interpretive (non-promotional) pamphlets
• walking tour booklets

For books, manuscripts must be submitted with the application. Manuscripts must have been through substantive or developmental editing. For brochures/pamphlets, the text with layout and photographs must be submitted with the application.

Ineligible projects

The following projects are not eligible for the grant:

• personal or family histories
• reprinting of publications already funded by this grant program
• projects and applicants that are eligible for funding through the Provincial Heritage Organizations that the Alberta government supports, including:
  • Alberta Museums Association
  • Archives Society of Alberta
  • Historical Society of Alberta
  • Alberta Genealogical Society
  • Archaeological Society of Alberta
  • Francophone Historical Society
• projects seeking debt reduction such as repayment of loans or shortfall on completed projects
• projects that have already been funded by the Alberta government

Eligible expenses

The following expenses are eligible for the grant:

• copyediting
• indexing
• proofreading
• photo copyright fees
• bibliography writing
• digital conversion
• design
• lay-out
• printing

Donated labour associated with these tasks are also eligible but should not have been completed at the time the application is submitted.

Ineligible expenses/tasks

The following are not eligible for the grant:

• expenses already incurred at the time the application was submitted
• substantive or developmental editing (for purposes of these guidelines, refers to editing the overall structure and organization of the manuscript)
• producing illustrations or maps
• selecting photos
• translating text
• researching or writing
• preparing or producing copy of the manuscript
• marketing, promoting or distributing the publication
• fundraising, administration, grant application preparation, planning or attending meetings, financial reporting and similar activities

In-kind contributions associated with ineligible expenses/tasks are not eligible as well.

How to apply

Step 1. Review the guidelines

• Guidelines for Heritage Awareness, Publication and Research Projects (PDF, 455 KB)

Step 2. Contact the program coordinator for more information

Email the Program Coordinator at [email protected] or call 780-431-2305.

Step 3. Complete the application form and gather supporting documents

Fill out the Heritage Awareness, Publication and Research Grant Application Form (PDF, 366 KB).

When preparing the budget, you may use the template for Cash Costs (XLS, 13 KB) and In-kind Costs (XLS, 13 KB).

The application must include the following:

• copy of the complete manuscript
• project plan
• project budget
• quotes/estimates for publishing and printing the book
• other supporting documents listed in the application form

For books, the manuscript must have been edited for overall structure and organization. For purposes of the guidelines, this refers to substantive or development editing.

For brochures/pamphlets, the draft must include the text with lay-out and photographs.

Step 4. Submit your application package

Drop off, mail, send by courier, or email your application to:

Heritage Preservation Partnership Program
Old St. Stephen’s College Building
8820 112 Street
Edmonton, Alberta  T6G 2P8
[email protected]

Application deadline is the first working day of February.

After you apply

Grant applications are evaluated using a number of factors, including but not limited to:

• project approach and strategy
• experience/qualifications of the project proponents
• project budget

The publication must have substantial Alberta heritage content and will be assessed for its research interest and value, quality of composition and potential distribution and audience.

The level of funding will be determined by the grant program’s budget, the project’s individual merit and its value in comparison to other applications.

Applicants will be notified of the funding decisions in April or May

Grant payments

Successful applicants will receive the full amount of their grant upon initiation of their project.

Reporting and grant conditions

Grants will be administered according to the terms and conditions outlined in the Funding Agreement (part of the application form) and the grant award letter.

Grant recipients have until February 28 of the following year to complete their project and submit reporting requirements. The report will include:

• Record of Project Expenses form (PDF, 149 KB) listing the cash expenses and donated labour, materials, services or equipment for the entire project.
• project outcomes
• copy of the book
• how the Alberta government’s financial support is publicly acknowledged

Grant recipients must publicly acknowledge the Alberta government’s financial support. Recognition may be on print, online, through media outlets or event opportunities.

Contact

Connect with the Program Coordinator:

Hours: 8:15 am to 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-431-2305
Toll free: 310-0000 before the phone number (in Alberta)
Email: [email protected]