Book a meeting space

Overview

Not-for-profit organizations can book meeting spaces on the 11th floor of the Edmonton Federal Building:

• spaces will be booked on a first-come, first-served basis
• all Government of Alberta business will take priority
• the rental of an individual room doesn’t allow for exclusive use of the 11th floor of the Edmonton Federal Building; other events may occur at the same time

Eligibility

• meeting spaces can only be used by not-for-profit organizations
• not-for-profit organizations (excluding private or commercial ventures) must be registered under the Societies Act within the Province of Alberta

Types of functions

• 11th floor meeting rooms can be booked for business meetings, or events such as receptions or fundraisers
• these spaces aren’t available for private functions such as weddings, wedding receptions or birthday and retirement celebrations

Hours

• meeting spaces can be booked Monday to Friday evenings (immediately following Alberta government hours of business)

Plan your visit

• find out about where we're located and how to get here

Booking policies

Step 1. Application

• Applicants requesting facility use must send in a fully completed Facility Use Application form (320 KB)

Step 2. Use of space

• Use of the space by the Alberta government takes priority and could result in an applicant’s approved event being rescheduled. Every effort will be made to accommodate an alternate date.
• The space being requested can only be used for the purpose identified by the user on the Facility Use Application form.
• Change of purpose after application approval must be submitted in writing to: Director, Meeting and Conference Facilities for consideration.

Step 3. Cost

• A rental rate will be assessed to the applicant as outlined on the Facility Use Application form. A $100 deposit is due upon signing of the memorandum of agreement. The total amount is due 10 business days prior to the event.

Step 4. Food and beverages

• The user must use the on-site caterer, no exceptions.
• Catering arrangements will be made directly with the Meeting and Conference Facilities staff.

Step 5. Cancellation

• Cancellations prior to 10 business days of the scheduled event will result in a full refund.
• Cancellations within 10 business days of the scheduled event will result in a refund of the amount paid minus the deposit.
• Should the event require rescheduling due to Government of Alberta priority and an alternate date can’t be agree upon, a full refund will be returned to the applicant.

Facility details and fees

General

• rental rates include the use of the space booked
• the rental of a space doesn't allow for exclusive use of the 11th floor; other events may occur at the same time
• all spaces include access to wireless internet and the use of a laptop
• meeting rooms will be rented and charged based on a minimum of 2 hours
• catering is not included in the rates
• GST will be applied to all costs

Rental fees