Book a meeting space

Request a space on the 11th floor of the Edmonton Federal Building, for business meetings or events.

Hosting area, 11th floor Edmonton Federal Building
Hosting area, 11th floor Edmonton Federal Building

Overview

Not-for-profit organizations can book meeting spaces on the 11th floor of the Edmonton Federal Building:

  • spaces will be booked on a first-come, first-served basis
  • all Government of Alberta business will take priority
  • the rental of an individual room doesn’t allow for exclusive use of the 11th floor of the Edmonton Federal Building; other events may occur at the same time

Eligibility

  • meeting spaces can only be used by not-for-profit organizations
  • not-for-profit organizations (excluding private or commercial ventures) must be registered under the Societies Act within the Province of Alberta

Types of functions

  • 11th floor meeting rooms can be booked for business meetings, or events such as receptions or fundraisers
  • these spaces aren’t available for private functions such as weddings, wedding receptions or birthday and retirement celebrations

Hours

  • meeting spaces can be booked Monday to Friday evenings (immediately following Alberta government hours of business)

Plan your visit

Booking policies

1     Application

2     Use of space

  • Use of the space by the Alberta government takes priority and could result in an applicant’s approved event being rescheduled. Every effort will be made to accommodate an alternate date.
  • The space being requested can only be used for the purpose identified by the user on the Facility Use Application form.
  • Change of purpose after application approval must be submitted in writing to: Director, Meeting and Conference Facilities for consideration.

3     Cost

  • A rental rate will be assessed to the applicant as outlined on the Facility Use Application form. A $100 deposit is due upon signing of the memorandum of agreement. The total amount is due 10 business days prior to the event.

4     Food and beverages

  • The user must use the on-site caterer, no exceptions.
  • Catering arrangements will be made directly with the Meeting and Conference Facilities staff.

5     Cancellation

  • Cancellations prior to 10 business days of the scheduled event will result in a full refund.
  • Cancellations within 10 business days of the scheduled event will result in a refund of the amount paid minus the deposit.
  • Should the event require rescheduling due to Government of Alberta priority and an alternate date can’t be agree upon, a full refund will be returned to the applicant.

Facility details and fees

General

  • rental rates include the use of the space booked
  • the rental of a space doesn't allow for exclusive use of the 11th floor; other events may occur at the same time
  • all spaces include access to wireless internet and the use of a laptop
  • meeting rooms will be rented and charged based on a minimum of 2 hours
  • catering is not included in the rates
  • GST will be applied to all costs

Rental fees

Facility Capacity Seating Equipment Rental Rates
11th Floor Hosting 50 movable $200
11001 18 movable

polycom
laptop
mobile monitor

$200
11022 8 movable   $200
11023 7 movable   $200

How to request a meeting space

Please note that:

  • applications must be received 4 weeks in advance of the requested facility use date
  • use of the space by the Alberta government takes priority and could result in an applicant's approved event being rescheduled; every effort will be made to accommodate an alternate date

STEP 1. Read our booking policies

View policies

STEP 2. Review facility details and fees

View facility details

STEP 3. Complete an application form

Download and print the  Facility Use Application form (0.03 MB). Fill out and sign the form.

STEP 4. Collect supporting documents

As part of the application you must include:

  • proof of registration under the Societies Act within the Province of Alberta
  • proof of liability insurance in the amount of $2,000,000

STEP 5. Submit your application

Scan the completed form and supporting documents. Email your application files to:

Facility & Client Support, Executive Council

Only email applications are accepted.

STEP 6. After you apply

Upon approval of your application we’ll send you a Memorandum of Agreement for signature and execution:

  • please return the signed agreement with a $100 deposit
  • only cheques are accepted, payable to ‘Government of Alberta’
  • the total rental amount is due 10 business days prior to the event

Contact us

Meeting and conference facility inquiries

Location and visiting hours