Standard bill of sale

A standard bill of sale is used in a private sale to transfer ownership of a vehicle to the new owner.


A standard bill of sale is used when buying/selling a vehicle in a private sale.

It contains information about the buyer, seller and vehicle and must be used in order to transfer ownership of the vehicle.

Standard bill of sale form

What to include

When buying a vehicle from a private seller, a bill of sale must include:

  • full name and address of the seller(s) and buyer(s)
  • vehicle identification number (VIN)
  • make, model/series, style, colour and year of the vehicle
  • cost of the vehicle
  • signature from both the buyer(s) and seller(s)

It's recommended, though optional, to include the following information:

  • odometer reading
  • phone numbers of all people involved
  • personal identification of all people involved
  • signatures of witnesses
  • any liens or encumbrances against the vehicle
  • if the vehicle was paid for in full or not
  • payment method (cash, cheque, money order, etc.)
  • payment terms (if any)
  • where the vehicle was last registered
  • special conditions of the sale

Automotive businesses must use a comprehensive bill of sale that includes specific information about the vehicle and sales agreement.


If you have any questions, concerns or complaints regarding Alberta's automotive industry, contact:

Consumer Contact Centre

Phone: 780-427-4088 (Edmonton area)
Toll free: 1-877-427-4088 (in Alberta)