A provincial state of emergency remains in effect due to numerous wildfires.
For wildfire related information, call the 24-hour info line at 310-4455 (available in 200+ languages) or visit alberta.ca/emergency.
A provincial state of emergency remains in effect due to numerous wildfires.
For wildfire related information, call the 24-hour info line at 310-4455 (available in 200+ languages) or visit alberta.ca/emergency.
Resources and guidance related to Government of Alberta information management.
Records management services and processes that support day-to-day business operations and decision making, including:
Detailed information on active records services provided to Government of Alberta clients is available through the Service Catalogue (login required).
The Alberta Records Management Committee (ARMC) provides guidance and direction to government organizations on the records management program through the following documents:
Classification scheme development
Content Inventory Facilitator Manual
Information Handling When Decommissioning Systems and Applications
Information Lifecycle (PDF, 82 KB)
Information Management Planning
Safeguarding government information
Litigation Response and Information Discovery Directive
Management of Instant and Text Messages Directive
For tip sheets and guides on how to quickly and effectively manage your email environment through automation and preferred practices, refer to IMT Policy Instruments.
Enterprise Information Management is responsible for managing the design, development, maintenance, storage and distribution of an inventory of electronic and paper forms used by both the Government of Alberta and the general public.
Detailed information on the forms management services provided to Government of Alberta clients is available through the Service Catalogue (login required).
The senior records officer is responsible for completing these transfers.
Managing Information During a Government Reorganization
Records Schedule Reconciliation Instructions (PDF, 387 KB)
Enterprise Information Management is responsible for:
Detailed information on imaging management services provided to Government of Alberta clients, such as document digitization or microform conversion, is available through the Service Catalogue (login required).
Enterprise Information Management oversees the storage and management of inactive records. Inactive records are records that are no longer needed to support day-to-day operations, and are maintained in secure off-site locations. All stored government information must be retained until it can either be destroyed or sent to the Provincial Archives of Alberta.
Detailed information on inactive records storage services provided to Government of Alberta clients is available through the Service Catalogue (login required).
The nature of information found in ministers’ offices requires strong foundational guidelines to protect it from security and privacy risks.
Managing Records in Ministers’ Offices Guideline
Managing Records in Ministers’ Offices Presentation (PDF, 734 KB)
Enterprise Information Management provides advice to ministries on the development of all records retention and disposition schedules, and secretariat support to the ARMC.
Detailed information on schedule development services provided to Government of Alberta clients is available through the Service Catalogue (login required).
Developing Records Retention and Disposition Schedules (PDF, 1.4 MB)
Preparation of Records Schedules for the Disposition of Imaged Source Records (PDF, 597 KB)
These schedules can be used by all Government of Alberta ministries, agencies, boards and commissions:
Administrative Records Disposition Authority (ARDA) – 1986/050-A018 (PDF, 2.7 MB)
Backup Systems – 2003/043-A001 (PDF, 50 KB)
Executive Office Records – 2007/020-A002 (PDF, 207 KB)
Legal Services – 2017-004 (PDF, 115 KB)
Action Requests – 1992/129-A001 (PDF, 38 KB)
Ministers' Offices – 2002/041-A001 (PDF, 35 KB)
Transitory Records – 1995/007-A002 (PDF, 158 KB)
Damaged Records Schedule 2011/002-A002 (PDF, 55 KB)
Wellness, Health and Safety - 2023/002 (PDF, 40 KB)
A senior records officer (SRO) is responsible for implementing the records management program in each ministry, agency, board and commission. Contact information for each SRO (PDF, 70 KB), listed by organization, is maintained by Enterprise Information Management.
Enterprise Information Management administers the following applications to support the delivery of information management services to government clients (login required):
Forms Client Relationship Management (CRM)
Government of Alberta Central Forms Repository (CFR)
Inactive Records Information System (IRIS)
Online Records Retrieval System (ORRS)
Records Scheduling System (RSS)
Enterprise Information Management supports the systematic and controlled disposal of the Government of Alberta’s information assets, including:
Detailed information on transfer and disposition services provided to Government of Alberta clients is available through the Service Catalogue (login required).
Government of Alberta employees must identify records, and determine when to retain valuable information assets and when to dispose of obsolete information. Refer to Official and Transitory Records: A Guide for Government of Alberta Employees.
Government of Alberta employees must dispose of electronic records on shared drives and SharePoint according to government procedures. Refer to the IMT Policy Instruments for more information.
Use these resources to assist in the development of vital records programs that support business continuity planning in the Government of Alberta.
Identifying Potential Vital Records (PDF, 159 KB)
Vital Records Coordinator Role: Potential Responsibilities (PDF, 235 KB)
Vital Records Coordinator’s Contacts (PDF, 140 KB)
Vital Records Inventory, Part 1: High-Level Organization Summary (PDF, 139 KB)
Vital Records Inventory, Part 2: Detailed Records Information (PDF, 186 KB)
Connect with us to ask questions about the Government of Alberta’s information management and sharing programs and services.
The personal information collected through this form is collected for purpose of assisting you with your enquiries.
This personal information collection is authorized by section 33(c) of the Freedom of Information and Protections of Privacy Act.
If you have any questions about the collection of personal information, contact the Freedom of Information and Protection Office.
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