Utility Coordination Process Manual

Overview

The Utility Coordination Process Manual is designed to act as a utility coordination road map for Alberta Transportation and Economic Corridors' delivery of construction projects.

The manual provides the tools to assist the Project Managers, Consultants, Utility Owners and Contractors in making strategic decisions for both major and minor projects to ensure that utility coordination is optimized without impeding the progress of the project. It also provides utility planning tools to aid in future work within the same geographical areas.

Manual

• Utility Coordination Process Manual
• Design bulletin

Any omissions, obvious errors or recommendations for future updates regarding the manual or forms in the appendices should be forwarded to the following email: [email protected].

Download manual forms

Appendix F – Sample deliverable

• SUE Selection Criteria Form
• Utility Base Plan Sample
• Utility Conflict Matrix Template
• Composite Utility Plan Sample – Deliverable
• Utility Adjustment Matrix Template
• Utility Coordination Plan Sample – Deliverable
• Utility Assessment Outline Template
• Stakeholder Register and Communication Plan Template

Appendix G – Utility coordination letters

• Letter 1A: Functional Planning Initiation
• Letter 1B: Functional Planning Completion
• Letter 2: Preliminary Design Initiation
• Letter 3: Utility Base Plan Review
• Letter 4A: Utility Coordination Notification – Utility Conflict
• Letter 4B: Utility Coordination Notification – No Utility Conflict
• Letter 5: Preliminary Design Completion
• Letter 6: Detailed Design Initiation Notification
• Letter 7: Utility Design Initiation
• Letter 8: Notice to Prepare for Utility Adjustment
• Letter 9: Notice of Utility Agreements
• Letter 10: Notice of Permit Approval

Appendix H – Checklists

• Utility Coordination Checklist
• Utility Base Plan Checklist

Appendix I – Meeting agendas

• I.1 Project Initialization Meeting
• I.2 Preliminary Design Initiation Meeting
• I.3 Preliminary Design Utility Coordination Meeting
• I.4 Utility Design Initiation Meeting
• I.5 Pre-Construction Meeting

Appendix K

• Utility Data Sharing Confidentiality Agreement Template

Appendix L

• Process Map

Contact

Connect with the Project Management Office:

Hours: 8:15 am to 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-644-3040
Toll free: 310-0000 before the phone number (in Alberta)
Email: [email protected]

Address:
Twin Atria Building
4999 98 Ave NW
Edmonton, Alberta T6B 2X3