Overview

Evaluators need to understand why the job exists, determine the focus of the work and have a sound understanding of the job responsibilities, then assess it against the:

  • stream definitions for each Subsidiary work group by considering the stream descriptor in its entirety rather than isolated phrases
  • guide charts
  • benchmark jobs developed for each Subsidiary and Stream, which identify the number of levels and characterize the difference between the work in each level in a Stream

In some cases, it may be necessary to assess the work by using the guide charts and benchmarks for the management plan.

The following questions can be used as a guide:

  • Which Subsidiary and Stream do the job responsibilities fall within?
  • What is the rating?
  • Which benchmark job aligns with the kind and level of work?
  • Where appropriate, do the job responsibilities compare to the Management Job Evaluation Plan and the benchmarks?

Work currently performed within the Administrative and Support Services component of the Government of Alberta has been evaluated using a point rating system. To assess whether a job falls within the Administrative and Support Services component, consider the type of work performed. Determine the focus of the job: why does the job exist? Once you have clarified the job's purpose, determine whether the job belongs in this Subsidiary and, if so, in which Stream. Five groupings have been recognized in the Administrative and Support Services component of the Alberta Public Service. These are:

Stream definitions

Administrative Support

Work in this stream encompasses a broad range of jobs involved in providing administrative, program, office and/or information or automation support functions associated with the administrative delivery of government services and programs. Work in this stream ranges from entry level administration to those performing senior level administrative functions such as office coordination or supervision. Typical work includes secretarial and office support (that is, Action Request Tracking System, etc.) and/or providing one or more core administrative support services such as records management, finance (accounting), purchasing, human resources, etc. This stream also includes administrative functions performed in support of line program delivery requiring a specialized knowledge of the program's administrative or process support functions, and the process, operations and/or legislation of the program. Program support function also encompass the provision of program information through call centre services. Other jobs utilize data or information processing skills as well as a knowledge of the related program area to perform desktop publishing, word processing, collection and compilation of data relevant to their area of responsibility as well as create, record, process, manipulate, format, retrieve, print and code data.

Court Reporter

Work involves the verbatim transcription of judicial and quasi-judicial proceedings in Provincial Court and the Court of Queen's Bench. Positions produce transcripts from shorthand notes when required, using computer aided transcription technology.

Judicial Clerk

This work supports the role of the judiciary, counsel and public in the Alberta Justice system before, during and subsequent to court proceedings. Positions performing this work hold key responsibility for administrative matters which organize and manage the court process. This work involves para-legal work in all levels of the Court. May also involve the supervision of a unit of Court or ensuring the smooth operation of a Court. Positions may perform Justice of the Peace, Clerk of the Court, Sheriff and Registrar duties.

Legal Administration

This work primarily involves the application of applied paralegal knowledge in support of government services and programs. Work in this stream ranges from entry level legal administration to those performing senior level specialized legal administration functions. Work at the senior levels may also involve supervision. Working in a legal, judicial or quasi-judicial environment, positions research, review, analyze, draft, file, approve and process legal documentation within the applicable acts, regulations, legislation and case law.

Positions in this stream must either functionally report to a Justice, Judge, Justice Lawyer or a Lawyer supporting an Agency, Board or Commission, or work in support of a program area related to land conveyancing and registration.

When functionally reporting to a Justice, Judge, Justice Lawyer or a Lawyer supporting an Agency, Board or Commission, positions focus on litigation support ensuring appropriate legal processes and procedures are followed and assigned responsibilities are completed in preparation of court proceedings, including preparation of judgments and support in the provision of legal advice. When working in support of a program area, positions are involved in examination of legal documentation for the purposes of land conveyancing and registration.

*Work as defined in this stream is not that of a practicing lawyer. Positions in this stream do not provide legal advice, arguments or opinions.

Operational Services

Work in this stream incorporates a variety of operational service work including provision of stockroom and warehouse services, duplicating or printing and bindery operations and processing of one or more computer production systems. The work in stockroom and warehouse environments encompasses receiving, storing and/or dispatching materials as well as coordinating or supervising stockroom and/or warehouse operations. Duplicating or printing and bindery services include operating a broad range of offset and duplicating equipment and assembling and binding a variety of forms and printed material and/or the supervision of these services. Those positions performing production control work require a general knowledge of usage and understanding of computer hardware and software.

Benchmark listings

Classes and point bands

Table 1. Subsidiary 1 classes and point bands

Class number Class title Minimum Maximum
Classes listed on 'Schedule A' for Subsidiary 1
011AS Administrative Support 1 73 84
012AS Administrative Support 2 85 113
013AS Administrative Support 3 114 134
014AS Administrative Support 4 135 160
015AS Administrative Support 5 161 191
016AS Administrative Support 6 192 227
011OS Operational Services 1 73 84
012OS Operational Services 2 85 113
013OS Operational Services 3 114 134
014OS Operational Services 4 135 160
015OS Operational Services 5 161 191
013JC Judicial Clerk 114 134
015JC Senior Judicial Clerk 161 191
016JC Deputy Clerk 192 227
017JC Senior Deputy Clerk 228 268
014RC Court Reporter 1 135 160
016RC Court Reporter 2 192 227
014LA Legal Administration 1 135 160
015LA Legal Administration 2 161 191
016LA Legal Administration 3 192 227
017LA Legal Administration 4 228 268
018LA Legal Administration 5 269 313