Application status: Intake closed January 14, 2019.

Grant Program Question and Answer teleconference:

January 9, 2019 at 10:00 am

Teleconference Dial-in Details:

Local Dial in: 780-409-9282
Toll-Free Dial in: 1-866-792-1317
Conference ID: 5776844

Overview

The Alberta Status of Women Community Grant Program provides one-time funding to not-for-profit and charitable organizations for projects and activities that improve the lives of women and girls in Alberta and relate to one or more priority areas:

  • increasing women’s economic security
  • increasing women in leadership and democratic participation
  • preventing and responding to gender-based violence

The Systemic stream of the Community Grant Program focuses on the creation of tools, resources and products that will be publically available and shared with relevant community stakeholders to address systemic gender inequalities.

This stream is intended for established organizations with expertise in their sector who can identify systemic needs and develop tools, resources or products that can have a broad impact. Applicants are strongly encouraged to collaborate with external partners and to demonstrate, where applicable, that funding from a variety of sources has been applied for or obtained.

Applicants must demonstrate:

  • Expertise, capacity and successful practices in their sector that demonstrate a thorough understanding of the systemic issues impacting the lives of women and girls.
  • How the initiative addresses broader systemic needs that impede women and girls from fully contributing to all aspects of society.
  • How the project will advance gender equality in Alberta and result in long term knowledge and impact.
  • The impact and outcomes of the initiative in relation to one or more of the ministry’s three priority areas.

Funding categories

Up to $100,000 in grant funding is available for organizations to:

  • address complex systemic issues that impact women and girls in Alberta
  • reach broader audiences and aim for longer term impacts
  • create tools, resources or products that will be available to support and enhance the capacity of other organizations in the sector
  • develop tools, resources or products that will be publically available to introduce successful practices across Alberta

All funding must be used within one year of the release of the funds. A midterm report must be submitted by September 30, 2019 with an update on activities and expenditures to date, and all final reporting must be completed within 6 weeks of the project’s conclusion.

Examples of projects could include but are not limited to:

  • Supporting women’s economic security by developing guide(s) for newcomer women who want to start a business with tools, tips, relevant resources and contacts.
  • Expansion of women’s equal opportunity in employment by developing DIY toolkits to start mentorship networks within the community or workplace.
  • Encouraging women in leadership by creating a library of podcasts or webinars to inspire and support women in running for political office or other types of civic leadership positions.
  • Preventing gender-based violence by developing a curriculum for girls and/or boys on healthy relationships, consent and responding to harassment for use by community organizations and the public.
  • Addressing gender-based harassment against trans, non-binary and genderqueer people by creating a guide on respectful language, practices and policies for use in public spaces.
  • Supporting the capacity of women serving organizations by developing and distributing tools that adopt trauma-informed care practices based on the expertise of the organization and other sources.

Organizations are strongly encouraged to partner with other organizations working in the same or affiliated areas. Organizers must take measures to ensure their project is accessible and reduce barriers to participation where possible.

Eligibility

Organizations must meet the following criteria to apply.

Eligible organizations

Eligible applicant organizations:

  • must be a registered charity or registered not-for-profit organization.
  • must have proven expertise in one of the Status of Women priority areas.
  • must be recognized as an established organization with a successful track record of program or service delivery in their sector.
  • able to provide at least 2 years of audited or board-approved financial statements

Eligible partner organizations must be:

  • registered charities, not-for-profit organizations, government, community-based coalitions, networks and educational organizations that work directly with the applicant organization
  • organizations, groups or entities that would not qualify to apply on their own
  • do not need to be a registered charity or not-for-profit organization

Roles

Applicant:

  • leads planning of the project scope, timeline and deliverables
  • should lead project coordination
  • will receive all distributed funds
  • will be accountable for all project deliverables and reporting requirements

Partner organization:

  • participates in planning the project, scope, timeline, deliverables and project coordination

Both organizations:

  • actively implement the project
  • the applicant must undertake the majority of duties related to the project and cannot pass the grant funds to the partner organization to implement the project activities on its own
  • financial gain must not be the primary benefit of any applicant or partner organization

Eligible projects

The focus must be on one or more of the 3 priority areas:

  1. Increasing women’s economic security, including but not limited to:
    • encouraging and supporting women in Alberta to build and expand successful businesses
    • increasing access to child care and/or support of child care workers
    • reducing barriers to women’s full participation in the labour market
    • addressing women’s unique experience in poverty
  2. Increasing women in leadership and democratic participation, including but not limited to:
    • enhancing the democratic participation of women
    • developing and supporting diversity and inclusion initiatives in the workplace
    • reducing barriers and encouraging women and girls in leadership positions
  3. Preventing and responding to gender-based violence, including but not limited to:
    • family violence
    • sexual violence
    • populations disproportionately affected by gender-based violence including Indigenous women and girls, LGBTQ2S+ people, newcomers and persons with disabilities

Projects must adhere to the designated time frames:

  • funds must be spent within one year of release (April 1, 2019 to March 31, 2020)
  • midterm reporting must be completed 6 months after receipt of funds (September 30, 2019)
  • all reporting requirements must be submitted within 6 weeks after the project is complete (for example: May 12, 2020)

Applicants must demonstrate how the project:

  • advances gender equality in Alberta
  • allows for knowledge-sharing in the community and within their organization
  • addresses systemic issues one of the three priority areas

Ineligible projects

Ineligible projects include:

  • research projects
  • activities related to political parties or lobby groups
  • retroactive financial support for activities that have already been completed
  • projects that create a long-term funding dependency
  • projects that duplicate and/or replace programs or services already provided by the Government of Alberta
  • funding to cover capital expenditures
  • providing capital (loans or investment capital) for business enterprises
  • projects that received grant funding from Status of Women in a previous year

Eligible expenses

Eligible expenses include:

  • print and office supplies specifically for the project
  • marketing
  • publishing costs
  • child care (must be onsite and offered at the same time of project meeting or event)
  • catering costs directly associated with project activities
  • travel costs (expenses cannot exceed the Government of Alberta travel, meal and hospitality expenses policy)
  • insurance costs (as related directly to the project)
  • venue rental
  • evaluation fee
  • salary of staff working on the project (up to 12 months)
  • translation expenses
  • speaker fees and honorariums for elders
  • graphic design

Ineligible expenses

Ineligible expenses include:

  • core organization operations (for example indirect staff salaries and wages, general operations, fundraising)
  • board member honoraria
  • contracts with businesses where there may be a conflict of interest with the applicant’s staff or board of directors
  • capital-related purchases (for example printers, office equipment)
  • rent or mortgage payments
  • facility operations and maintenance
  • connectivity infrastructure (Points of Presence, fibre optics, transfer stations and satellite dishes)
  • information technology hardware not directly related to the project
  • software development (developing new, custom software instead of using off-the-shelf products)
  • specialized equipment for individuals (wheelchairs, ramps, hearing/vision devices and equipment)
  • long-term salaries and benefits for staff on the program or project team
  • alcohol
  • grant writing fees
  • travel assistance for government, municipal, for-profit, or educational institution staff

To determine whether an estimated expenditure is eligible, please contact Status of Women at sw.grants@gov.ab.ca before submitting your application.

For additional detail on the above program requirements, please see a list of frequently asked questions.

How to apply

Step 1. Review the guidelines

Review the Status of Women Community Grant Systemic Stream guidelines and glossary (PDF, 682 KB)

In order for the application to be considered, it must be completed in full and include:

  • project information, including timelines, budget and objectives
  • measures taken to make the program or event accessible
  • project impact, including projected products/outputs, outcomes and evaluation plan

The application must also include the following:

  • application signed by organization's authorized representative (e-signature permitted). The primary application represents and warrants that the person signing is duly authorized to make the application and is legally sufficient to bind the primary applicant to the agreement
  • a registration number for registered Canada Revenue Agency charities OR a business number for registered not‑for‑profit organizations
  • application must be signed by the board treasurer or other authorized representative of the board
  • audited or board-approved financial statements from the previous two fiscal years of the applicant organization
  • list of board members including length of tenure on board
  • letter of recommendation from other community organizations, institutions or agencies in support of the applicant. This letter of recommendation cannot be from a Government of Alberta department, agency, board or commission, or staff members/volunteers from the applicant organization itself
  • written confirmation from partnering organizations, if applicable

Step 2: Gather your applicant information

Gather the following information:

  • a Charitable Registration Number for registered Canada Revenue Agency charities or a business number for registered not‑for‑profit organizations
  • a signature from the organization’s authorized representatives, organization executive director and board treasurer (e-signature permitted), on the application. The applicant represents and warrants that the person signing is duly authorized to make the application and is legally sufficient to bind the applicant to the agreement
  • a signature from the board treasurer or other authorized representative of the board
  • applicants’ board‑approved or audited financial statements for the previous 2 fiscal years available, for example 2016 and 2017
  • a list of the current board of directors for the organization and their length of tenure

Step 3: Fill out the application

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Fill out the Status of Women Community Grant Systemic Stream application form (2018-19) (PDF, 2.3 MB)

You will need to identify which category your organization is applying to and ensuring the checklist of requirements is complete.

Step 4: Provide budget information

Provide budget information outlining expense types and estimated costs.

  • Indicate the amount contributed by the applicant, and if applicable, the partner organization and in-kind or cash donations from other sources.
  • Identify all additional sources of income that will contribute to the initiative.
  • All expenses related to the project must be categorized and identified in the budget table with a clear description.
  • Identify the source for the quoted amount, where applicable.

Step 5: Submit your application and information

All applications must be received no later than January 14, 2019. No applications will be accepted after this day.

You can submit your application and information by email, fax, mail or in-person.

Email: sw.grants@gov.ab.ca
Fax: 780-644-1225

Mail or in person:

5th floor, Oxbridge Place
9820 106 Street
Edmonton, Alberta  T5K 2J6

After you apply

Within 48 hours of submitting your application, the Status of Women ministry will send you a confirmation that it has been received.

Successful applicants will be notified by March 31, 2019.

If your application is successful, you will need to sign a grant agreement with the terms and conditions for the funding and submit the midterm (if applicable) and final reports by the relevant deadlines.

Application assessment

All applications will be assessed according to the following criteria:

Project information

The extent to which the proposed project:

  • aligns with one or more of Status of Women's 3 priority areas
  • responds to a demonstrated need in Alberta
  • demonstrates a clear plan to achieve intended impact
  • demonstrates how the financial support from the Status of Women ministry would lead to increased capacity for the purpose of improving gender equality in Alberta

Capacity of Applicant

Applications will be evaluated based on the applicant’s demonstrated ability to successfully implement the proposed project. The following factors will be considered:

  • track record of successful project implementation
  • subject matter knowledge
  • governance structure
  • financial and administrative stability
  • established partnerships and collaborations

Funding overview and budget

The extent to which the application:

Accessibility

The extent to which the application:

  • has measures in place to ensure that the project is accessible to all interested parties and uses an intersectional approach, for example by using a Gender Based Analysis Plus Approach
  • includes a clear description of methods used to ensure equal access to services provided for all individuals of all identities, incomes and abilities. For example, eligibility for funding assistance for registration and other fees is based on fair and transparent criteria through a sliding scale subsidy based on reported income

Project impact

The extent to which the application:

  • contains a clear description of targeted audience
  • includes a clear timeline including, project activities, important deadlines and dates, and identifies measurable outputs/products and outcomes
  • includes information on how the knowledge gained will be shared internally and externally in the community

Evaluation

The extent to which the application has an outlined plan for evaluating the project and ensures the applicant’s capacity to collect data in order to highlight reached objectives and areas for improvement. An adequate evaluation will focus on measureable outcomes. The evaluation report must also highlight:

  • participants’ demographics
  • accessibility and quality of services provided
  • alignment with one or more of the Status of Women ministry’s 3 priority areas
  • implementation of the project and its capacity to address target clients’ needs
  • management of expenses and resources

Following the application assessment, funding recommendations will be provided to the Minister of Status of Women for final decision. Funding recommendations may be less than the requested grant amount and for a different duration than requested by the applicant. All decisions on grant applications are final, and no appeals will be considered.

Grant conditions

Grant recipients must sign the Grant Agreement before the funds will be released.

Grant funds use

  • If grant recipients do not receive the full grant amount requested, they are still required to complete the project as proposed in the application attached as Schedule A to the grant agreement, unless a revision is approved by the Status of Women ministry. Grant recipients must return the funds if the project cannot be completed as proposed.

Financial records

  • The Status of Women ministry, or an authorized ministry representative, may examine a grant recipient's financial and other records to ensure the grant has been used for its intended purpose.

Unused funds

  • Grant recipients have 6 weeks after the one-year term of the grant agreement is complete to return unused portions of the grant to the Status of Women ministry. Grant recipients must also return funds if reporting requirements are not met.

Changes and extensions

  • If a grant is to be used for any other purpose, including changes in the outcomes, participants or location, the Status of Women ministry may require the recipient to return all of the grant funds unless the change is:
    • submitted in writing, and
    • approved by the Status of Women ministry before the change is made
  • Grant recipients who need an extension for any reason must submit a written request before the end of the one-year project time frame. The Status of Women ministry may consider one extension per grant.

Acknowledgment standards

  • Recipients of grants funds are encouraged to acknowledge the Government of Alberta wherever possible and appropriate.
  • Recognition of funding can be achieved in a variety of ways, for example:
    • news release or submitted article to local/regional media
    • social media channels such as Twitter, Facebook, Instagram and blog postings, etc.
    • organization’s website and newsletter
    • signage at events or offices, either temporary or permanent
  • Status of Women speaking opportunities
  • The Government of Alberta logo is available upon request through sw.grants@gov.ab.ca and must be included on any print or electronic materials developed for the project.

Once an application has been approved and funding issued to an organization, the grant recipient, project, amount funded, community/city and fiscal year become a matter of public record. Information on grants awarded by Government of Alberta programs is published on the Government of Alberta Grant Payments Disclosure database.

Reporting requirements

  • All projects (where applicable) must submit a midterm report 6 months after the receipt of funds (September 30, 2019).
  • All grant recipients must submit a final report within 6 weeks of completing the project to demonstrate that grant funds were spent on the activities described in the application, and that the proposed activities were completed as described in the application.
  • Status of Women will provide midterm and final report templates to successful applicants.
  • The final report must include a financial report detailing the actual amount of grant proceeds expended, to be signed by the Executive Director of the applicant organization and the board treasurer.
  • The final report must also contain information about the project, program, conference, event or training, including: project outcomes, lessons learned and success stories to share in the Status of Women ministry’s communications materials.

Successful grant recipients

View Status of Women Community Grant Program recipients:

Recipient lists will be updated as projects, programs and conferences are rolled out in communities.

Other grant programs

The Anti-Racism Community Grant program supports initiatives that raise awareness and understanding of racism and its impact on all Albertans. The program will foster cultural awareness and cross-cultural understanding in communities across the province.

The Labour Market Partnership program is open to Alberta-based organizations, industries or municipalities partnering with at least three others to deliver an innovative project that promotes women in the workplace.

Alberta Culture and Tourism offers a number of grant programs to non-profit and charitable organizations to support project and operational costs.

Contact

If you have any questions about the Status of Women Community Grant program, application or process, please contact us at sw.grants@gov.ab.ca.