Overview

The Alberta Status of Women Community Grant Program provides one-time funding to not-for-profit and charitable organizations for projects and activities that improve the lives of women and girls in Alberta and relate to one or more priority areas:

  • increasing women’s economic security
  • increasing women in leadership and democratic participation
  • preventing and responding to gender-based violence

The Community Grant Program - Seed Stream is a micro-grant aimed at new and emerging registered not-for-profits and charitable organizations that have been in operation for a minimum of a year. The grant helps emerging organizations build capacity by supporting them as they pilot a new and innovative initiative that improves the lives of women and girls within the community in which they work.

The Seed stream focuses on concept proposals from small or emerging organizations that have a great idea but need some support to develop it into a more complete proposal for delivery.

Culture, Multiculturalism and Status of Women staff will work with the selected organizations on their concepts to get them ready for delivery and implementation. The projects should be aligned with one or more of the following key priority areas:

  • increasing women’s economic security
  • increasing women in leadership and democratic participation
  • preventing and responding to gender-based violence

Applicants must demonstrate:

  • The nature of the initiative to be piloted and its desired impact
  • The need that this initiative is responding to within the organization’s direct or target community
  • Who the target audience of their initiative is and how they will communicate about their initiative to this audience
  • How the initiative will affect the lives of women and girls in their community

Funding categories

Up to $10,000 in grant funding is available for organizations to:

  • address women’s needs creatively
  • pilot new and innovative initiatives that facilitate the participation of marginalized populations or employ an intersectional perspective
  • seek objectives that broadly relate to the ministy’s priority areas

Examples of projects could include but are not limited to:

  • Support women’s economic security by hosting a workshop with at-risk girls on careers in a specific sector (for example: trades, sciences, arts, etc.)
  • Create a summer mentoring program to pair newcomer girls with mentors in an area of interest.
  • Encourage more diverse women and gender non-binary people to pursue community leadership roles by creating a video for aspiring LGBTQ2S+ leaders that shares stories and encouragement from LGBTQ2S+ identified civic leaders.
  • Design a message to explain consent through design of promotional materials like posters or a social media campaign.

All funding must be used within one year of the release of the funds. A midterm report must be submitted by September 30th 2019 with an update on activities and expenditures to date, and all final reporting must be completed within 6 weeks of the project’s conclusion.Organizations are strongly encouraged to partner with other organizations working in the same or affiliated areas. Organizers must take measures to ensure their project or event is accessible and reduce barriers to participation where possible.

Eligibility

Organizations must meet the following criteria to apply.

Eligible applicants

Eligible applicants:

  • registered charities and registered not-for-profit organizations
  • able to show at least one year of audited or board-approved financial statements

Eligible partner organizations:

  • charities, not-for-profit organizations, government, community-based coalitions, networks and educational organizations that work directly with the applicant on the proposed project, event, conference or training
  • organizations, groups or entities that would not qualify to apply on their own
  • partner organizations do not need to be a registered charity or not-for-profit organization

Roles

Applicant:

  • leads planning of the project scope, timeline and deliverables
  • should lead project coordination
  • will receive all distributed funds
  • will be accountable for all project deliverables and reporting requirements

Partner organization:

  • participates in planning the project, scope, timeline, deliverables and project coordination

Both organizations:

  • actively implement the project
  • the applicant must undertake the majority of duties related to the project and cannot pass the grant funds to the partner organization to implement the project activities on its own
  • financial gain must not be the primary benefit of any applicant or partner organization

Eligible projects

The focus must be on one or more of the 3 priority areas:

  1. Increasing women’s economic security, including but not limited to:
    • encouraging and supporting women in Alberta to build and expand successful businesses
    • increasing access to child care and/or support of child care workers
    • reducing barriers to women’s full participation in the labour market
    • addressing women’s unique experience in poverty
  2. Increasing women in leadership and democratic participation, including but not limited to:
    • enhancing the democratic participation of women
    • developing and supporting diversity and inclusion initiatives in the workplace
    • reducing barriers and encouraging women and girls in leadership positions
  3. Preventing and responding to gender-based violence, including but not limited to:
    • family violence
    • sexual violence
    • populations disproportionately affected by gender-based violence including Indigenous women and girls, LGBTQ2S+ people, newcomers and persons with disabilities

Projects must adhere to the designated time frames:

  • funds must be spent within one year of release (April 1, 2019 to March 31, 2020)
  • midterm reporting must be completed 6 months after receipt of funds (September 30, 2019)
  • all reporting requirements must be submitted within 6 weeks after the project is complete (for example: May 12, 2020)

Applicants must demonstrate how the project:

  • advances gender equality in Alberta
  • addresses a need in the community
  • is creative, innovative, or unique

Ineligible projects

Ineligible projects include:

  • expansion of existing project, program or initiative
  • activities related to political parties or lobby groups
  • financial support for project activities that are already underway or have been completed.
  • projects that have received grant funding from SW ministry in a previous year
  • research projects
  • activities related to political parties or lobby groups
  • retroactive financial support for project activities that were completed prior to grant agreement signing
  • projects dependent on long-term funding dependency
  • projects that duplicate and/or replace programs or services already provided by the Government of Alberta
  • funding to cover capital expenditures
  • providing capital (loans or investment capital) to business enterprises

Eligible expenses

Eligible expenses:

  • print and office supplies
  • marketing
  • training
  • child care (must be onsite and at the same time of project or event)
  • travel costs (expenses cannot exceed the Government of Alberta travel, meal and hospitality expenses policy)
  • insurance costs (as related directly to the project)
  • venue rental
  • evaluation fee
  • salary of staff working on the project (up to 12 months)
  • capital-related purchases (e.g., printers, office equipment) directly related to the project
  • rent or mortgage payments directly related to the project
  • translation expenses

Ineligible expenses

Ineligible expenses include:

  • core organization operations (e.g., indirect staff salaries and wages, general operations, fundraising)
  • board member honoraria
  • contracts with businesses where there may be a conflict of interest with the applicant’s staff or board of directors
  • capital-related purchases (e.g., printers, office equipment)
  • rent or mortgage payments
  • facility operations and maintenance
  • connectivity infrastructure (Points of Presence, fibre optics, transfer stations and satellite dishes)
  • information technology hardware not directly related to the project
  • software development (developing new, custom software instead of using off-the-shelf products)
  • specialized equipment for individuals (wheelchairs, ramps, hearing/vision devices and equipment)
  • long-term salaries and benefits for staff on the program or project team
  • alcohol
  • grant writing fees
  • travel assistance for government, municipal, for-profit, or educational institution staff

To determine whether an estimated expenditure is eligible, please contact the ministry at  sw.grants@gov.ab.ca before submitting your application.

For additional detail on the above program requirements, please see a list of frequently asked questions.

How to apply

The application intake period is now closed.

Step 1. Review the guidelines

Review the Status of Women Community Grant Seed Stream guidelines and glossary (PDF, 747 KB)

Step 2: Gather your applicant information

Gather the following information:

  • a Charitable Registration Number for registered Canada Revenue Agency charities or a business number for registered not‑for‑profit organizations
  • a signature from the organization’s authorized representatives, such as the executive director and board treasurer (e-signature permitted), on the application. The applicant represents and warrants that the person signing is duly authorized to make the application and is legally sufficient to bind the applicant to the agreement
  • a signature from the board treasurer or other authorized representative of the board
  • applicants’ board‑approved or audited financial statements for the previous fiscal years available, for example 2017
  • a list of the current board of directors for the organization and their length of tenure

Trouble opening or completing PDF forms?

Fillable forms do not open properly on some mobile devices and web browsers. To fill in and save this form:

  1. Click on the PDF link to save it on your computer.
  2. Launch Adobe Reader.
  3. Open the PDF from within Adobe Reader. You can now fill and save your form.

Fill out the Status of Women Community Grant Seed Stream application form (2018-19) (PDF, 1.8 MB). You will need to identify which category your organization is applying to and ensure the checklist of requirements is complete.

The Seed stream has a 2-step application process.

Step 4: Create a proposal

Applicants will provide a short proposal via the application form or a short video that will outline:

  • the nature of the initiative to be piloted and its desired impact
  • the need that this initiative is responding to within the organization’s direct or target community
  • who the target audience of their initiative is and how they will communicate about their initiative to this audience.
  • how the initiative will affect the lives of women and girls in their community

This proposal is due by January 14, 2019.

YouTube proposals

If you choose to submit your application via YouTube video, use the instructions below:

  • copy and paste a link to the location of your video (5-7 minutes in length) posted on youtube.com into the Seed Stream application form, under question 2.
  • the application form should then be submitted to the ministry using one of the methods identified below (see Step 5).

Instructions for using YouTube to share videos for the Seed stream application are detailed in the Seed Stream guidelines (PDF, 280 KB).

If your proposal is selected

If the proposal is selected, ministry staff will contact the applicant to work with you to develop a project plan based on the proposed concept.

The grant funding will only be awarded to the applicant if a project plan is developed to the satisfaction of the ministry and the organization is deemed capable of delivering the proposed initiative.

Step 5: Submit your application and information

All applications must be received no later than January 14, 2019. No applications will be accepted after this day.

You can submit your application and information by email, mail or in-person.

Email: sw.grants@gov.ab.ca

Mail or in person:

5th floor, Oxbridge Place
9820 106 Street
Edmonton, Alberta T5K 2J6

Contact the ministry via sw.grants@gov.ab.ca if you have any questions about the Program, application or process.

After you apply

Within 48 hours of submitting your application, the ministry will send you a confirmation that it has been received.

Successful applicants will be notified by March 31, 2019.

If your application is successful, you will need to sign a grant agreement with the terms and conditions for the funding and submit the midterm (if applicable) and final reports by the relevant deadlines.

Application assessment

All applications will be assessed according to the following criteria:

Project information

The extent to which the proposed project:

  • aligns with one or more of the ministry's priority areas
  • responds to a demonstrated need in Alberta
  • demonstrates a clear plan to achieve intended impact
  • demonstrates how the financial support from the ministry would lead to increased capacity for the purpose of improving gender equality in Alberta

Capacity of Applicant

Applications will be evaluated based on the applicant’s demonstrated ability to successfully implement the proposed project. The following factors will be considered:

  • track record of successful project implementation
  • subject matter knowledge
  • governance structure
  • financial and administrative stability
  • established partnerships and collaborations

Funding overview and budget (for second stage applications only)

The extent to which the application:

Accessibility

The extent to which the application:

  • has measures in place to ensure that the project is accessible to all interested parties and uses an intersectional approach, for example by using a Gender Based Analysis Plus Approach
  • includes a clear description of methods used to ensure equal access to services provided for all individuals of all identities, incomes and abilities. For example, eligibility for funding assistance for registration and other fees is based on fair and transparent criteria through a sliding scale subsidy based on reported income

Project impact

The extent to which the application:

  • contains a clear description of targeted audience and geographic reach
  • includes a clear timeline including, project activities, important deadlines and dates, and identifies measurable outputs/products and outcomes
  • includes information on how the knowledge gained will be shared internally and externally in the community

Evaluation (for second stage applications only)

The extent to which the application has an outlined plan for evaluating the project and ensures the applicant’s capacity to collect data in order to highlight reached objectives and areas for improvement. An adequate evaluation will focus on measureable outcomes. The evaluation report must also highlight:

  • participants’ demographics
  • accessibility and quality of services provided
  • alignment with one or more of the the ministry’s priority areas
  • implementation of the project and its capacity to address target clients’ needs
  • management of expenses and resources

Following the application assessment, funding recommendations will be provided to the Minister of Culture, Multiculturalism and Status of Women for final decision. Funding recommendations may be less than the requested grant amount and for a different duration than requested by the applicant. All decisions on grant applications are final, and no appeals will be considered.

Grant conditions

Grant recipients must sign the Grant Agreement before the funds will be released.

Grant funds use

  • If grant recipients do not receive the full grant amount requested, they are still required to complete the project as proposed in the application attached as Schedule A to the grant agreement, unless a revision is approved by the ministry. Grant recipients must return the funds if the project cannot be completed as proposed.

Financial records

  • The ministry, or an authorized ministry representative, may examine a grant recipient's financial and other records to ensure the grant has been used for its intended purpose.

Unused funds

  • Grant recipients have 6 weeks after the one-year term of the grant agreement is complete to return unused portions of the grant to the ministry. Grant recipients must also return funds if reporting requirements are not met.

Changes and extensions

  • If a grant is to be used for any other purpose, including changes in the outcomes, participants or location, the ministry may require the recipient to return all of the grant funds unless the change is:
    • submitted in writing, and
    • approved by the ministry before the change is made
  • Grant recipients who need an extension for any reason must submit a written request before the end of the one-year project time frame. The ministry may consider one extension per grant.

Acknowledgment standards

  • Recipients of grants funds are encouraged to acknowledge the Government of Alberta wherever possible and appropriate.
  • Recognition of funding can be achieved in a variety of ways, for example:
    • news release or submitted article to local/regional media
    • social media channels such as Twitter, Facebook, Instagram and blog postings, etc.
    • organization’s website and newsletter
    • signage at events or offices, either temporary or permanent
  • Ministry speaking opportunities
  • The Government of Alberta logo is available upon request through sw.grants@gov.ab.ca and must be included on any print or electronic materials developed for the project.

Please note, once an application has been approved and funding issued to an organization, the grant recipient, project, amount funded, community/city and fiscal year become a matter of public record. Information on grants awarded by Government of Alberta programs is published on the Government of Alberta Grant Payments Disclosure database.

Reporting requirements

  • All projects (where applicable) must submit a midterm report on or before (September 30, 2019).
  • All grant recipients must submit a final report within 6 weeks of completing the project to demonstrate that grant funds were spent on the activities described in the application, and that the proposed activities were completed as described in the application.
  • The ministry will provide midterm and final report templates to successful applicants.
  • The final report must include a financial report detailing the actual amount of grant proceeds expended to be signed by the Executive Director of the applicant organization and the board treasurer.
  • The final report must also contain information about the project, including: project outcomes, lessons learned and success stories to share in the ministry’s communications materials.

Successful grant recipients

View Status of Women Community Grant Program recipients:

Recipient lists will be updated as projects, programs and conferences are rolled out in communities.

Other grant programs

The Anti-Racism Community Grant program supports initiatives that raise awareness and understanding of racism and its impact on all Albertans. The program will foster cultural awareness and cross-cultural understanding in communities across the province.

The Labour Market Partnership program is open to Alberta-based organizations, industries or municipalities partnering with at least three others to deliver an innovative project that promotes women in the workplace.

The ministry offers a number of other grant programs to non-profit and charitable organizations to support project and operational costs.

Contact

If you have any questions about the Status of Women Community Grant program, application or process, please contact us at sw.grants@gov.ab.ca.