Application status: Intake closed Oct. 30, 2018

Overview

The Alberta Status of Women Community Grant Program provides one-time funding to not-for-profit and charitable organizations for projects and activities that improve the lives of women and girls in Alberta and relate to one or more priority areas:

  • increasing women’s economic security
  • increasing women in leadership and democratic participation
  • preventing and responding to gender-based violence

Funding categories

Funding is available through two categories:

  1. Projects or programs
  2. Events, conferences and training

Category 1: Projects or programs

Organizations can request up to $50,000 to:

  • expand the geographic or sector reach of a program or service they offer
  • introduce successful initiatives in other areas of Alberta

The expansion should:

  • be in Alberta
  • contribute to the advancement of gender equality
  • relate to one of the 3 priority areas

Category 2: Events, conferences and training

Organizations can request up to $25,000 to:

  • organize events, conferences or training that encourage knowledge sharing or best practices related to one or more of the priority areas

Training, conferences or events that distinctly differ in nature and scope from existing offerings will receive priority.

Funding terms

Category Max. funding (per application, per organization) Max. time to complete grant activities Evaluation documents due
Projects or programs $50,000 12 months from date of signed grant agreement Midterm (if applicable): 6 months after receipt of funds
Final: 6 weeks after project concludes
Events, conferences and training $25,000 12 months from date of signed grant agreement Midterm (if applicable): 6 months after receipt of funds
Final: 6 weeks after project concludes

Application criteria

Organizations must meet the following criteria to apply.

Organizations are strongly encouraged to partner with other organizations working in the same or affiliated areas. Organizers must take measures to ensure their project or event is accessible and reduce barriers to participation, such as:

  • offering a sliding pay structure for registration fees
  • providing child care options, such as covering the cost of child care fees
  • ensuring meeting spaces are accessible to those of all abilities

Eligibility

Eligible applicants:

  • registered charities and registered not-for-profit organizations
  • able to show at least 2 years of audited or board-approved financial statements

Eligible partner organizations:

  • charities, not-for-profit organizations, government, community-based coalitions, networks and educational organizations that work directly with the applicant on the proposed project, event, conference or training
  • organizations, groups or entities that would not qualify to apply on their own
  • partner organizations do not need to be a registered charity or not-for-profit organization

Roles

Applicant:

  • leads planning of the project scope, timeline and deliverables
  • should lead project coordination
  • will receive all distributed funds
  • will be accountable for all project deliverables and reporting requirements

Partner organization:

  • participates in planning the project, scope, timeline, deliverables and project coordination

Both organizations:

  • both organizations actively implement the project
  • the applicant must undertake the majority of duties related to the project and cannot pass the grant funds to the partner organization to implement the project activities on its own
  • financial gain must not be the primary benefit of any applicant or partner organization

Eligible projects

The focus must be on one or more of the 3 priority areas:

  1. Increasing women’s economic security, including but not limited to:
    • encouraging and supporting women in Alberta to build and expand successful businesses
    • increasing access to child care and/or support of child care workers
    • reducing barriers to women’s full participation in the labour market
    • addressing women’s unique experience in poverty
  2. Increasing women in leadership and democratic participation, including but not limited to:
    • enhancing the democratic participation of women
    • developing and supporting diversity and inclusion initiatives in the workplace
    • reducing barriers and encouraging women and girls in leadership positions
  3. Preventing and responding to gender-based violence, including but not limited to:
    • family violence
    • sexual violence
    • populations disproportionately affected by gender-based violence including Indigenous women and girls, LGBTQ2S+ people, newcomers and persons with disabilities

Projects must adhere to the designated time frames:

  • funds must be spent within one year of release, i.e., April 1, 2019 to March 31, 2020
  • midterm reporting must be completed 6 months after receipt of funds i.e., September 30, 2019
  • all reporting requirements must be submitted within six weeks after the project is complete, e.g., May 12, 2020

The funding must be used for at least one of the following:

  • to expand an organization’s geographic, client or sector reach
  • to introduce a best practice program or service to another geographic location
  • to organize an event, conference or training related to the Status of Women ministry priority areas

Applicants must demonstrate how the project:

  • allows for knowledge-sharing in the community and within their organization
  • advances gender equality in Alberta
  • relates to at least one of the three priority areas

Ineligible projects

  • research projects
  • activities related to political parties or lobby groups
  • retroactive financial support for activities that have already been completed
  • projects that create a long-term funding dependency
  • projects that duplicate and/or replace programs or services already provided by the Government of Alberta
  • funding to cover capital expenditures
  • providing capital (loans or investment capital) for business enterprises
  • projects that received grant funding from Status of Women in a previous year

Eligible expenses

  • print and office supplies
  • marketing
  • training
  • child care (must be onsite and at the same time of project or event)
  • travel costs (expenses cannot exceed the Government of Alberta travel, meal and hospitality expenses policy)
  • insurance costs (as related directly to the project)
  • venue rental
  • evaluation fee
  • salary of staff working on the project (up to 12 months)
  • capital-related purchases (e.g., printers, office equipment) directly related to the project
  • rent or mortgage payments directly related to the project
  • translation expenses

Ineligible expenses

  • core organization operations (e.g., indirect staff salaries and wages, general operations, fundraising)
  • board member honoraria
  • contracts with businesses where there may be a conflict of interest with the applicant’s staff or board of directors
  • capital-related purchases (e.g., printers, office equipment)
  • rent or mortgage payments
  • facility operations and maintenance
  • connectivity infrastructure (Points of Presence, fibre optics, transfer stations and satellite dishes)
  • information technology hardware not directly related to the project
  • software development (developing new, custom software instead of using off-the-shelf products)
  • specialized equipment for individuals (wheelchairs, ramps, hearing/vision devices and equipment)
  • long-term salaries and benefits for staff on the program or project team
  • alcohol
  • grant writing fees
  • travel assistance for government, municipal, for-profit, or educational institution staff

To determine whether an estimated expenditure is eligible, please contact Status of Women at SW.Grants@gov.ab.ca before submitting your application.

How to apply (now closed)

Review the Status of Women Community Grant guidelines and glossary (PDF, 281 KB)

In order for the application to be considered, it must be completed in full and include:

  • project information, including timelines, budget and objectives
  • measures taken to make the program or event accessible
  • project impact, including projected products/outputs, outcomes and evaluation plan

The application must also include the following:

  • application signed by organization's authorized representative (e-signature permitted). The primary application represents and warrants that the person signing is duly authorized to make the application and is legally sufficient to bind the primary applicant to the agreement
  • a registration number for registered Canada Revenue Agency charities OR a business number for registered not‑for‑profit organizations OR either of the above from an eligible alternate fiscal agent
  • application must be signed by the board treasurer or other authorized representative of the board
  • audited or board-approved financial statements from the previous two fiscal years of the applicant organization
  • list of board members including length of tenure on board
  • letter of recommendation from other community organizations, institutions or agencies in support of the applicant. This letter of recommendation cannot be from a Government of Alberta department, agency, board or commission, or staff members/volunteers from the applicant organization itself
  • written confirmation from partnering organizations (including Fiscal Agent), if applicable

Step 1: Gather your applicant information

  • A Charitable Registration Number for registered Canada Revenue Agency charities OR a business number for registered not‑for‑profit organizations.
  • A signature from the organization’s authorized representatives – organization executive director and board treasurer (e-signature permitted) - on the application. The applicant represents and warrants that the person signing is duly authorized to make the application and is legally sufficient to bind the applicant to the agreement.
  • A signature from the board treasurer or other authorized representative of the board.
  • Applicants’ board‑approved or audited financial statements for the previous two fiscal years available, for example 2016 and 2017.
  • A list of the current board of directors for the organization and their length of tenure.

Step 2: Fill out the application

Fill out the application form linked below, identifying which category your organization is applying to and ensuring the checklist of requirements is complete:

Step 3: Provide budget information

Provide budget information outlining expense types and estimated costs.

  • Indicate the amount contributed by the applicant, and if applicable, the partner organization and in-kind or cash donations from other sources.
  • Identify all additional sources of income that will contribute to the initiative.
  • All expenses related to the project must be categorized and identified in the budget table with a clear description.
  • Identify the source for the quoted amount, where applicable.

Step 4: Submit your application and information

All applications must be received no later than October 30, 2018 at 4:30 pm MST. No applications will be accepted after this time.

You can submit your application and information by email, mail or in-person.

SW.Grants@gov.ab.ca
Fax: 780-644-1225

Mail or in person:

5th floor, Oxbridge Place
9820 - 106 Street
Edmonton, AB  T5K 2J6

After you apply

Within 48 hours of submitting your application, the Status of Women ministry will send you a confirmation that it has been received.

Successful applicants will be notified by March 31, 2019.

If your application is successful, you will need to sign a grant agreement with the terms and conditions for the funding and submit the midterm (if applicable) and final reports by the relevant deadlines.

Application assessment

All applications will be assessed according to the following criteria:

A) Project information

The extent to which the proposed project:

  • aligns with one or more of Status of Women's three priority areas
  • responds to a demonstrated need in Alberta
  • demonstrates a clear plan to achieve intended impact
  • demonstrates how the financial support from the Status of Women ministry would lead to increased capacity for the purpose of improving gender equality in Alberta

B) Capacity of Applicant

Applications will be evaluated based on the applicant’s demonstrated ability to successfully implement the proposed project. The following factors will be considered:

  • track record of successful project implementation
  • subject matter knowledge
  • governance structure
  • financial and administrative stability
  • established partnerships and collaborations

C) Funding overview and budget

The extent to which the application:

D) Accessibility

The extent to which the application:

  • has measures in place to ensure that the project is accessible to all interested parties and uses an intersectional approach, for example by using a Gender Based Analysis Plus Approach
  • includes a clear description of methods used to ensure equal access to services provided for all individuals of all identities, incomes and abilities. For example, eligibility for funding assistance for registration and other fees is based on fair and transparent criteria through a sliding scale subsidy based on reported income

E) Project impact

The extent to which the application:

  • contains a clear description of targeted audience and geographic reach
  • includes a clear timeline including, project activities, important deadlines and dates, and identifies measurable outputs/products and outcomes
  • includes information on how the knowledge gained will be shared internally and externally in the community

F) Evaluation

The extent to which the application has an outlined plan for evaluating the project and ensures the applicant’s capacity to collect data in order to highlight reached objectives and areas for improvement. An adequate evaluation will focus on measureable outcomes. The evaluation report must also highlight:

  • participants’ demographics
  • accessibility and quality of services provided
  • alignment with one or more of the Status of Women ministry’s three priority areas
  • implementation of the project and its capacity to address target clients’ needs
  • management of expenses and resources

Following the application assessment, funding recommendations will be provided to the Minister of Status of Women for final decision. Funding recommendations may be less than the requested grant amount and for a different duration than requested by the applicant. All decisions on grant applications are final, and no appeals will be considered.

Grant conditions

Grant recipients must sign the Grant Agreement before the funds will be released.

Grant funds use

  • If grant recipients do not receive the full grant amount requested, they are still required to complete the project as proposed in the application attached as Schedule A to the grant agreement, unless a revision is approved by the Status of Women ministry. Grant recipients must return the funds if the project cannot be completed as proposed.

Financial records

  • The Status of Women ministry, or an authorized ministry representative, may examine a grant recipient's financial and other records to ensure the grant has been used for its intended purpose.

Unused funds

  • Grant recipients have six weeks after the one-year term of the grant agreement is complete to return unused portions of the grant to the Status of Women ministry. Grant recipients must also return funds if reporting requirements are not met.

Changes and extensions

  • If a grant is to be used for any other purpose, including changes in the outcomes, participants or location, the Status of Women ministry may require the recipient to return all of the grant funds unless the change is:
    • submitted in writing, and
    • approved by the Status of Women ministry before the change is made
  • Grant recipients who need an extension for any reason must submit a written request before the end of the one-year project time frame. The Status of Women ministry may consider one extension per grant.

Acknowledgment standards

  • Recipients of grants funds are encouraged to acknowledge the Government of Alberta wherever possible and appropriate.
  • Recognition of funding can be achieved in a variety of ways, for example:
    • news release or submitted article to local/regional media
    • social media channels such as Twitter, Facebook, Instagram and blog postings, etc.
    • organization’s website and newsletter
    • signage at events or offices, either temporary or permanent
  • Status of Women speaking opportunities
  • The Government of Alberta logo is available upon request through SW.Grants@gov.ab.ca and must be included on any print or electronic materials developed for the project, program, conference, event or training.

Please note, once an application has been approved and funding issued to an organization, the grant recipient, project, amount funded, community/city and fiscal year become a matter of public record. Information on grants awarded by Government of Alberta programs is published on the Government of Alberta Grant Payments Disclosure database.

Reporting requirements

  • All projects (where applicable) must submit a midterm report 6 months after the receipt of funds i.e., September 30, 2019.
  • All grant recipients must submit a final report within six weeks of completing the project to demonstrate that grant funds were spent on the activities described in the application, and that the proposed activities were completed as described in the application.
  • Status of Women will provide midterm and final report templates to successful applicants.
  • The final report must include a financial report detailing the actual amount of grant proceeds expended, to be signed by the Executive Director of the applicant organization and the board treasurer.
  • The final report must also contain information about the project, program, conference, event or training, including: project outcomes, lessons learned and success stories to share in the Status of Women ministry’s communications materials.

Successful grant recipients

View Status of Women Community Grant Program recipients:

Recipient lists will be updated as projects, programs and conferences are rolled out in communities.

Other grant programs

The Labour Market Partnership program is open to Alberta-based organizations, industries or municipalities partnering with at least three others to deliver an innovative project that promotes women in the workplace.

Alberta Culture and Tourism offers a number of grant programs to not-for-profit organizations to support project and operational costs.

Contact

If you have any questions about the Status of Women Community Grant program, application or process, please contact us at: SW.Grants@gov.ab.ca