Status of Women Community Grant Program - Enhancement

Not-for-profit and charitable organizations can apply for funding for projects that improve the lives of women and girls in Alberta.

Status: Application period closes Jan 10, 2018.

Grant program info sessions

Learn more about the grant program and application requirements during two teleconference questions and answer sessions.

Monday, Jan 8
10-11 am
2-3 pm

How to participate

Call 780-409-9282 or 1-866-792-1317 toll-free outside of Edmonton.
Enter conference ID 5776844 at the prompt.

You can also send questions in advance or arrange for one-on-one application support by sending a request here.

Overview

The Alberta Status of Women Grant Program helps not-for-profit and charitable organizations fund projects that improve the lives of women and girls in Alberta through two streams: Innovation and Enhancement.

The Enhancement Stream funds organizations for:

  • organizing conferences, training and events
  • staff development

The project should lead to:

  • knowledge-sharing in the community and within the organization
  • show how the results of the conference, training, or event will advance gender equality in Alberta
  • relate to at least one of Status of Women’s three priority areas

For more information, read the Status of Women Grant Program - Enhancement Guidelines (0.2 MB).

Funding

There are 2 eligible categories for application in the Enhancement Stream.

Eligible Projects Max. Funding (per project per year) Max. Time to Complete Grant Activities Evaluation Documents Due

Attending Conferences, Training or Events

$5,000 12 months from date of signed grant agreement

Midterm: (if applicable): 6 months after receipt of funds.

Final: 4 months after conference, training or event

Organizing Conferences, Training, or Events

$25,000 12 months from date of signed grant agreement

Midterm (if applicable): 6 months after receipt of funds

Final: 4 months after conference, training or event

Conferences, training and events

Organizations apply for a grant (to a maximum of $5,000) for staff to attend conferences, training or events for professional development purposes or to grow organizational capacity. The conference, training or event should be in Alberta if possible and should relate to one of the Status of Women’s 3 priority areas.

Grants up to $25,000 are also available for organizations to organize conferences, training or events focused on one or more of the Status of Women’s 3 priority areas.

To ensure accessibility for all who are interested, the hosting organization is responsible for developing a sliding pay structure for registration fees, and for providing child care options, such as covering the cost of child care fees, if needed.

To increase accessibility and to assist with travel costs for low income and student participants, organizations can use grant funds to subsidize up to 25% of attendees' total costs.

Disclaimer

The Alberta Status of Women Community Grant Program and all associated forms, guidelines, and processes are subject to review and can change.

Eligible organizations

Organizations must meet the following criteria to apply for a Status of Women grant.

Applicants are encouraged to collaborate with at least one partner on initiatives. One organization must take the lead in submitting the application and subsequently managing any funds. This organization will be the “Primary Organization.” Any partnering organization is the “Collaborative Organization.”

Who can be an eligible Primary Organization?

  • Registered charities and registered not-for-profit organizations
  • Community-based coalitions and networks (name an incorporated fiscal agent in the application)

Who can be an eligible Collaborative Organization?

  • Registered charities, not-for-profit organizations, government, community-based coalitions, networks and educational organizations that work directly with the Primary Organization
  • Organizations, groups or entities that would not qualify to apply on their own
  • Collaborative Organizations do not need to be a registered charity or not-for-profit organization

Roles

Primary Organization

  • leads planning of the project scope, timeline and deliverables
  • should lead project coordination
  • will receive all distributed funds
  • will be accountable for all project deliverables and reporting requirements

Financial gain should not be the primary benefit of any Primary Organization.

Collaborative Organization

The Collaborative Organization will help to plan the scope, timeline and deliverables of the project.

Financial gain should not be the primary benefit of any collaborative organization.

Both organizations

Both organizations actively implement the project.

The primary organization cannot charge an administration fee and pass the remainder of the grant money to the collaborative organization to implement on its own.

Eligible projects

The focus must be on one or more of the three Status of Women priority areas:

  • Increasing women’s economic security (including, but not limited to):
    • help women across the province to build and expand successful businesses
    • increase access to child care and/or support of child care workers
    • reduce barriers to women’s full participation in the labour market
    • address women’s unique experience in poverty
  • Increasing women in leadership and democratic participation (including, but not limited to):
    • encourage more women to run for office or be active in politics
    • develop and support diversity and inclusion initiatives at work
    • reduce the barriers that curb women and girls’ full participation in leadership positions
  • Preventing and responding to gender-based violence (including, but not limited to):
    • sexual violence
    • violence against Indigenous and immigrant women and girls and LGBTQ2S

Conferences, training and events must meet the designated time frames:

  • funds must be spent within 12 months of release (e.g., April 1, 2018 - March 31, 2019
  • when applicable, midterm reporting must be completed 6 months after receiving grant funds
  • all reporting requirements must be submitted 4 months after the conference, training, or event concludes

Applicants must show how the conference, training, or event:

  • supports knowledge-sharing in the community and within their organization
  • advances gender equality in Alberta
  • relates to at least one of the three priority areas of Status of Women

Ineligible projects

  • research projects
  • activities related to political parties or lobby groups
  • retroactive financial support for activities that have already been completed
  • projects that create a long-term funding dependency
  • duplicated or replacement programs or services already provided by the Government of Alberta
  • funding to cover capital expenditures
  • providing capital (loans or investment capital) for business enterprises

Eligible expenses

  • food
  • marketing
  • child care
  • travel costs (expenses must adhere to the Government of Alberta Travel, Meal and Hospitality Expenses Policy (0.3 MB))
  • insurance costs (as directly related to the conference, training or event)
  • venue rental
  • AV rental
  • speaker fees
  • evaluation fee
  • printing of materials
  • salaries of staff working on the project
  • translation expenses

Ineligible expenses

  • core operating costs (indirect staff salaries and wages, general operations, fundraising)
  • board member honoraria
  • capital-related purchases (printers, office equipment etc.)
  • rent or mortgage payments
  • facilities operations and maintenance
  • connectivity infrastructure (Points of Presence, fibre optics, transfer stations and satellite dishes)
  • information technology hardware not directly related to the project
  • software development (developing new, custom software instead of using off-the-shelf products)
  • specialized equipment for individual students (wheelchairs, ramps, hearing/vision devices and equipment)
  • long-term salaries and benefits for staff on the program or project team
  • alcohol
  • grant writing fees
  • travel assistance for government, municipal, for-profit, or educational institution staff

To determine whether an estimated expenditure is eligible, please contact Status of Women at SW.Grants@gov.ab.ca before submitting your application.

How to apply

Applications can be submitted by:

SW.Grants@gov.ab.ca
780-644-1225 (fax)

mail or in person at the Status of Women offices located at:

5th floor, Oxbridge Place
9820 - 106th Street
Edmonton, AB T5L 2J6

All sections of the application must have information about the conference, training or event including:

  • project information, including timelines
  • capacity of primary organization
  • funding overview and budget
  • accessibility
  • project impact, including projected outcomes, evaluation plan, and performance measures

The application must also include the following:

  • application signed by organization's authorized representative (e-signature permitted). The primary application represents and warrants that the person signing is duly authorized to make the application and is legally sufficient to bind the primary applicant to the agreement
  • application must be signed by the board treasurer or other authorized representative of the board
  • audited or board approved financial statements from the previous two fiscal years
  • list of board members including length of tenure on board
  • one letters of recommendation from other community organizations, institutions or agencies in support of the applicant. This letter cannot be from a Government of Alberta department, agency, board, or commission
  • letter(s) of agreement from collaborating partner organization(s), if relevant

Step 1. Review the Grant Agreement Template

The Grant Agreement Template is an example of the terms and conditions that will be attached to the funding received.

Grant Agreement Template (0.3 MB)

Step 2. Gather your applicant information

All applications must include the following information:

  • a Charitable Registration Number for registered Canada Revenue Agency charities
    OR
  • a business number for registered not-for-profit organizations
  • the most recent and prior year audited or board-approved financial statements
  • a list of the current board of directors for the organization and their length of tenure

Both the primary organization executive director and the board treasurer (or designated other board member). E-signatures are acceptable. The primary applicant represents that the person(s) signing the application are duly authorized to make the application and are legally sufficient to bind the primary applicant to the agreement.

Step 3. Provide budget information

Provide detailed budget information outlining the expense types and estimated costs. Indicate the amount contributed by Status of Women, and, if applicable, the amount that the primary, collaborative and/or mentee organization will contribute. Also identify any other sources that will contribute to the initiative.

Review the eligible expenses before filling out this information.

Attending conferences, training and events

For travel expenses and staff costs, include a short description of each expense.

Budget Estimate SW Contribution ($) Partner Contribution (s) ($) Total ($)

Staff Person 1:

     

Travel cost: flight

YYC to YEG

225 225 450

Travel cost: meals

  250 250
Registration fee $300   $300

Staff Person 2:

     

Travel cost: flight

YYC to YEG

225 225 450

Travel cost: meals

  250 250
Total estimated expenses 1,050 950 2,000

Organizing conferences, training, and events

All expenses related to hosting a conference, training, or event must be identified in the categories provided, with any expenses outside of the specified categories to be detailed in the “Other” line(s).

Budget Estimate SW Contribution ($) Collaborator Contribution (s) ($) Total ($)

Staff Salary & Wages

10,000 2,000 12,000
Catering 2,000 5,000 7,000
Speaker Fees 1,500 0 1,500
Travel & accommodations 1,025 225 1,250
Audio-Visual (AV)      
Printing & Supplies   200 200
Childcare 1,000   1,000
Other      
Total estimated expenses $6,725 $5,225 $11,950

Step 4. Fill out the application

Fill out the correct 2017-18 enhancement grant application for your project:

Step 5. Submit your application and information

You can submit your application and information by email, mail or in-person.

SW.Grants@gov.ab.ca
780-644-1225 (fax)

Mail or in-person:

5th floor south, Oxbridge Place
9820-106 Street
Edmonton, AB  T5K 2J6

After you apply

Within 48 hours of submitting your application, Status of Women will send you a confirmation that it has been received.

If your application is successful, you will need to fulfil the grant conditions and then submit a final report package after your project is complete.

Successful applicants will be notified by April 2018.

Grant assessment

All applications will be assessed according to the following criteria:

A) Project overview
The extent to which the proposed conference, training or event:

  • aligns with one or more of Status of Women's three priority areas
  • responds to a demonstrated need in Alberta
  • would achieve the intended impact
  • increases capacity for the purpose of improving gender equality in Alberta

Enhancement-Organizing applications will also be assessed using the following criteria:

B) Capacity of Primary Organization

  • track record of successful project implementation
  • subject matter knowledge
  • governance structure
  • financial and administrative stability
  • ability to form lasting partnerships and collaborations

C) Funding Overview and Budget

D) Accessibility

  • the project is accessible to all interested parties and uses an intersectional approach, for example by using a Gender Based Analysis Plus Approach
  • a clear description of the criteria used to determine accessibility is provided with rationale. For example, eligibility for funding assistance, for registration, and other fees is based on fair and transparent criteria through a clear sliding scale subsidy based on reported income

E) Project impact

  • the application contains a description of the evaluation plan and includes measurable outputs and outcomes
  • the evaluation plan identifies the timeline and method for measuring outputs and outcomes
  • the application includes information on how the knowledge gained will be shared internally and externally in the community

Following the application assessment, funding recommendations will be provided to the Minister of Status of Women for the final decision. Funding recommendations may be for less than the requested grant amount and for a different term than requested by the applicant. All decisions on grant applications are final, and no appeals will be considered.

Grant conditions

Grant recipients must sign the Grant Agreement before the funds will be released.

Grant funds use

Grants must be used for the purposes described in the application as approved by Status of Women. Grant recipients must return the funds if the project cannot be completed as proposed.

If grant recipients do not receive the full grant amount requested, the grant recipients are still required to complete the project as proposed in the application.

Financial records

Status of Women, or an authorized ministry representative, may examine a grant recipient's financial and other records to ensure the grant has been used for its intended purpose.

Unused funds

Grant recipients have four months to return unused portions of the grant to Status of Women after the one-year term is completed. Grant recipients must also return funds if reporting requirements are not met.

Changes and extensions

If a grant is to be used for any other purpose, including changes in the outcomes or location. Status of Women may require the recipient to return all of the grant funds unless the change is:

  • submitted in writing
  • approved by Status of Women before the change is made

Grant recipients who need an extension for any reason must submit a written response before the end of the one-year project time frame. Status of Women may consider one extension per grant.

Acknowledgment Standards

Recipients of grants funds are encouraged to acknowledge the Government of Alberta wherever possible and appropriate

The Government of Alberta logo is available upon request through SW.Grants@gov.ab.ca and recognition of funding can be achieved in a variety of ways:

  • news release or submitted article to local/regional media
  • social media channels such as Twitter, Facebook, Flickr, and blog postings
  • organizations' website and newsletter
  • signage at events or offices, either temporary or permanent
  • Status of Women speaking opportunities

Reporting requirements

All projects except for those given to attend an event, conference or training need a midterm report 6 months after the funds were received.

All grant recipients must submit a Final Report Package within four months  of completing the project to demonstrate that grant funds were spent on the activities described in the application, and that the proposed activities were completed.

Status of Women will provide a formal Final Report Package template to successful applicants.

The Final Report Package will include:

  • Attending conference, training or event applications
    A template for a financial report for the maximum of $5,000, with actual and budgeted expenses signed by the executive director of the primary organization and the Treasurer of the Board of Directors. Proof of attendance is required.
  • Organizing conference, training, or event applications:
    A template for a financial report for the maximum of $25,000, detailing the actual amount of grant proceeds expended and signed by the executive director of the organization and the treasurer of the board of directors. If the organization has formally reviewed or audited financial statements, financial statements accompanied by a schedule confirming the grant proceeds were used solely for the project and detailing the actual amount of grant proceeds expended are required.

For all applications

  • Outcomes Reporting Form, which captures:
    • project outcomes
    • knowledge and knowledge-sharing summary
    • success stories to share in Status of Women communications materials

Contact Status of Women

If you have any questions about the Alberta Status of Women Community Grant Program, application or process, contact us.

SW.Grants@gov.ab.ca