Status: Application period closed December 23, 2016. There were 34 successful applicants. 

Check back for the next call for 2017-18 proposals. 

Overview

The Alberta Status of Women Grant Program helps non-profits and charitable organizations fund projects that improve the lives of women and girls in Alberta through 2 streams: Innovation and Enhancement.

The Enhancement Stream funds organizations for:

  • special projects that are creative, unique, short-term programs
  • staff development
  • organizing events,  conferences or training

Collaboration with another organization should lead to:

  • knowledge-sharing in the community and in the organization
  • results that advance gender equality in Alberta
  • a connection to Status of Women’s 3 priority areas

For more information, read the Status of Women Grant Program - Enhancement Guideline (0.3 MB).

Funding

There are 3 eligible categories for application in the Enhancement Stream.

Eligible Projects Max. Funding (per project per year) Max. time to complete Grant Activities Evaluation Documents Due

Conferences, trainings or events

-  Attendance

$10,000 12 months from date of signing Grant Agreement

Midterm: 6 months after receiving funds

Final: 4 months after attending conference, training or event

Conferences/events

-  Organizing

$50,000 12 months from date of signing Grant Agreement

Midterm: 6 months after receiving funds

Final: 6 months after the conference, training or event ends
Special projects $50,000 12 months from date of signing Grant Agreement

Midterm: 6 months after receiving funds

Final: 4 months after the 12-month implementation period ends

Conferences, training and events

Organizations may be given up to $10,000 to attend conferences, training or events for staff development purposes or to increase organizational capacity. The conferences, training and events should be attended in Alberta if possible and should relate to at least one of the 3 Status of Women priority areas.

Organizations may be given up to $50,000 to host conferences, training or events,  that are focused on one or more of the 3 Status of Women priority areas. To ensure accessibility of all who want to attend, the hosting organization must develop a sliding pay structure for registration fees and either provide child care options or cover the cost of child care fees, if needed. To help with travel costs for low income and student participants, 25% of the attendees’ total cost can be subsidized using grant funds.

Special projects

Up to $50,000 is available to organizations to launch a unique and creative program or project that  relates to one or more of the 3 Status of Women key priority areas. The program or project must improve gender equality in Alberta and must also demonstrate knowledge-sharing in the community and within their organizations.

Some examples of special projects are described below:

  • A workshop designed for businesswomen to prepare them to pitch their ideas for growing their businesses to investors
  • Support for creating and delivering programming and entrepreneurship support to Indigenous women
  • An after-school female youth leadership program that discusses discrimination, violence, bullying, political advocacy and leadership

Disclaimer

The Alberta Status of Women Grant Program and all associated forms, guidelines and processes are subject to review and can change.

Eligible organizations

Organizations have to meet the following criteria to apply for a Status of Women grant.

Applicants are encouraged to collaborate with at least one partner on initiatives. One organization must be the primary agent, submitting the application and assuming financial management for the funds granted. This organization will be the “Primary Organization.” Any partnering organization is the “Collaborative Organization.” The Primary Organization should not be a school or post-secondary institution.

Who can be an eligible Primary Organization

  • Registered charities and registered not-for-profit organizations
  • Community-based coalitions and networks (name an incorporated fiscal agent in the application)

Who can be an eligible Collaborative Organization

  • Registered charities, not-for-profit organizations, government, community-based coalitions, networks and educational organizations that work directly with the Primary Organization
  • Businesses
  • Organizations, groups or entities that would not qualify to apply on their own
  • Collaborative Organizations do not need to be a registered charity or non-profit organization

Roles

Primary Organization

  • leads in planning the project scope, timeline and deliverables
  • should lead project coordination
  • will receive all distributed funds
  • will be accountable for all project deliverables and reporting requirements

Financial gain should not be the primary benefit of any Primary Organization.

Collaborative/Mentor Organization

The Collaborative/Mentor Organization will help to plan the scope, timeline and deliverables of the project.

Financial gain should not be the primary benefit of any collaborative organization.

Both organizations

Both organizations actively implement the project.

The Primary Organization cannot charge an administration fee and pass the remainder of the grant money to the Collaborative Organization to implement on its own.

Eligible projects

The focus must be on one or more of 3 Status of Women priority areas (including, but not limited to):

  • Increasing women’s economic security:
    • Help women across the province to build and expand successful businesses
    • increase access to child care and/or support of child care workers
    • reduce barriers of women’s full participation in the labour market
    • address women’s unique experience in poverty
  • Preventing and addressing  gender-based violence, which includes (including, but not limited to):
    • sexual violence
    • violence against Indigenous women and girls
    • violence against immigrant women and girls
    • violence against LGBTQ2S people
  • Increasing women in leadership and democratic participation (including, but not limited to):
    • encourage more women to run for office or be active in politics
    • develop and support diversity and inclusion initiatives at work
    • reduce the barriers that curb women and girls’ full participation in leadership positions

Projects, events and conferences must meet the designated time frames:

  • funds must be spent within 12 months of release
  • all reporting requirements must be submitted 4 months after the special project, conference, training or event concludes

The special project, conference, training or event must be used for at least one of the following:

  • to deliver a creative, unique, short-term program or project
  • to offer staff the opportunity to participate in professional development opportunities
  • to organize an event or conference to address one of the 3 Status of Women priority areas

Applicants must show how the special project, conference, training or event:

  • supports knowledge-sharing in the community and in their organization
  • advances gender equality in Alberta
  • relates to at least one of the 3 priority areas of Status of Women

Ineligible projects

  • research projects
  • activities related to political parties or lobby groups
  • retroactive financial support for a project that has already been completed
  • projects that need a long-term funding dependency
  • duplicated or replacement programs or services already provided by the Government of Alberta
  • funding to cover capital expenditures
  • capital for business enterprises

Eligible expenses

Ineligible expenses

  • board member honoraria
  • capital-related purchases (e.g. printers, office equipment etc.)
  • rent or mortgage payments
  • facilities operations and maintenance
  • connectivity infrastructure (e.g. Points of Presence, fibre optics, transfer stations and satellite dishes)
  • information technology hardware not directly related to the project
  • software development (e.g. developing new, custom software instead of using off-the-shelf products)
  • specialized equipment for individual students (e.g. wheelchairs, ramps, hearing/vision devices and equipment)
  • long-term salaries and benefits for staff on the program or project team
  • alcohol
  • grant writing fees
  • travel assistance to provincial, municipal, for-profit or educational institutions

How to apply

Applications will only be considered if:

  • Status of Women has received the application by email, mail, fax or in person at a Status of Women office.
  • all sections of the application are complete with comprehensive and detailed information about the special project, conference, training or event including:
    • project objectives
    • budget
    • timelines
    • collaborating organizations and acknowledgment of collaboration
    • 2 letters of recommendation from other community organizations, institutions or agencies (not required if the application is to attend a conference, training or event)
    • outputs
    • outcomes
    • evaluation plan
    • performance measurement information

Step 1. Review the Grant Agreement Template

The Grant Agreement Template is an example of the terms and conditions that will be attached to the funding received.

Grant Agreement Template (0.3 MB)

Step 2. Gather your applicant information

All applications must include the following information:

  • a Charitable Registration Number for registered Canada Revenue Agency charities
    OR
  • a business number for registered non-profit organizations
  • the most recent and prior year audited or board-approved financial statements
  • a list of the Board of Directors for the current and previous 2 years

One board member must sign the application form. E-signatures are acceptable. The Primary Applicant represents that the person signing it duly authorized to make the application and is legally sufficient to bind the Primary Applicant to the Agreement.

Step 3. Provide budget information

Provide detailed budget information outlining the expense types and estimated costs. Indicate the amount contributed by Status of Women, and, if applicable, the amount that the Primary, Collaborative and/or Mentee Organization will contribute. Also identify any other sources that will contribute to the initiative.

Review the eligible expenses before filling out this information.

Attending conferences, training and events

For travel expenses and staff costs, include a short description of each expense.

Budget Estimate SW Contribution ($) Collaborator Contribution (s) ($) Total ($)

Travel cost: Flight

YYC to YVR

$225 $225

$450

Travel cost: Meals

  $250

$250

Registration fee $300 $0

$300

Total estimated expenses $525 $475 $1,000

Organizing conferences, events, training and special projects

All hosting expenses must be categorized and tracked.

Budget Estimate SW Contribution ($) Collaborator Contribution (s) ($) Total ($)

Marketing

$1,225 $225

$1,450

Venue Rental

$2,000 $5,000

$7,000

Child Care $2,000 $0

$2,000

Travel Assistance – Low-income participants $1,500 $0 $1,500
Total estimated expenses $6,725 $5,225 $11,950

Step 4. Fill out the application

Fill out the correct application for your project.

Organizing, conferences, trainings and events

If you are applying for funding for organizing conferences and events, fill out this application form:

Status of Women Grant – Organizing Conferences and Events (0.2 MB)

Special projects

If you are applying for funding for special projects, fill out this application form:

Status of Women Grant – Special Projects (0.2 MB)

Attending Conferences, Trainings and Events

If you are applying for funding to attend conferences, training or events, fill out this application form:

Status of Women Grant – Attending Conferences, Trainings and Events (0.2 MB)

Step 5. Submit your application and information

You can submit your application and information by email, mail or in-person.

Email

status.women@gov.ab.ca

Fax

403-592-2726

Mail or in-person

Edmonton location:

4th floor south, Oxbridge Place
9820-106 Street
Edmonton, Alberta  T5k 2J6

Calgary location:

11th floor, John J. Bowlen Building
620 – 7 Avenue SW
Calgary, Alberta  T2P 0Y8

After you apply

You will receive a note within 48 hours of submitting your application to confirm Status of Women has received it.

After you apply, your grant will be assessed. If your application is successful, you will need to fulfil the grant conditions and then submit a final report package after your project is complete.

Successful applicants will receive notification in 4 months.

Grant assessment

All applications will be assessed by the Cross Ministry Status of Women Grant Program Review Committee (SWGPRC) according to the following criteria:

  • Project overview
    • The extent to which the proposed special project, conference, training or event aligns with the 3 Status of Women priority areas and responds to a demonstrated need in Alberta.
    • the proposal should show how the financial support would increase capacity to improve gender equality in Alberta
    • the project should use an intersectional approach
  • Capacity of Primary Organization
    • applications will be evaluated on the Primary Organization’s ability to complete the proposed project.
    • the following factors are considered:
      • record of successful project implementation
      • subject matter knowledge
      • governance structure
      • financial and administrative stability
      • ability to form lasting partnerships and collaborations
  • The special project, mentoring project, conference, training or event
    • The proposal will be considered based on:
      • activities, timelines, results and potential risks
      • clear demonstration of collaboration with community partners
      • realistic implementation plan
      • identifiable outcomes

Mentoring projects also need to show evidence of the willingness and need for the mentee and the mentor organization to participate

  • Budget
  • Accessibility
    • the project uses an intersectional approach to make sure it is accessible to all interested parties
    • a clear description of the criteria used to determine eligibility for funding assistance is provided, and the criteria are fair and transparent
  • Evaluation
    • the application includes a clear description of the evaluation plan with measurable outputs and outcomes
    • the evaluation plan identifies the timeline and method for measuring outputs and outcomes
    • the evaluation plan is realistic and feasible

Following the grant assessment, the review committee will provide funding recommendations to the Minister of Status of Women. Funding recommendations may be for less than the requested grant amount and for a different term than the applicant requested.

The Status of Women Minister will make the final funding decisions. All decisions will be considered final.

Grant conditions

Grant recipients must sign the Grant Agreement before the funds will be released.

Grant fund use

Grants must be used for the purposes described in the application as approved by Status of Women. Grant recipients must return the funds if the project cannot be completed as proposed.

If grant recipients do not receive the full grant amount requested, the grant recipients are still required to complete the project as proposed.

Financial records

Status of Women, or an authorized ministry representative, may examine a grant recipient's financial and other records to ensure the grant has been used for its intended purpose.

Unused funds

Grant recipients have 4 months to return unused portions of the grant to the Status of Women after the one-year term is completed. Grant recipients must also return funds if reporting requirements are not met.

Changes and extensions

If a grant is to be used for any other purpose, including changes in the outcomes or location, Status of Women may require the recipient to return all of the grant funds unless the change is:

  • Submitted in writing, and
  • Approved by Status of Women before the change is made

Grant recipients who need an extension for any reason must submit a written response before the end of the one year project time frame. Status of Women may consider one extension per grant.

Acknowledgments

Credit to Status of Women for financial support must be acknowledged through agreed upon means. Methods may include:

  • recognition on social media
  • website presence
  • event visibility
  • Status of Women speaking opportunities

Reporting requirements

All projects except for those given to attend an event, conference or training need a midterm report 6 months after the funds were received.

All grant recipients must submit a Final Report Package within 4 months  of completing the project to demonstrate that grant funds were spent on the activities described in the application, and that the proposed activities were completed.

Status of Women will provide a formal Final Report Package template to successful applicants.

The Final Report Package will include:

  • Financial Report
    • Attending Conference, Training or Event
      • Submit a financial report, using the template provided, with actual and budgeted expenses signed by the board of directors
      • proof of attendance at conference, training or event is required.
    • Funding less than $50,000 – hosting or special projects
      • Submit a financial report, detailing the actual amount of grant proceeds expended and signed by the board of directors
      • an organization with formally reviewed or audited financial statements must provide financial statements and a schedule confirming that the grant proceeds were used solely for the project and detailing the actual amount of grant proceeds expended
    • Funding greater than $50,000 – innovation project or mentoring project
      • Submit Reviewed (Review Engagement Report) or Audited Financial Statements with a schedule confirming that the grant proceeds were used solely for the project and detailing the actual amount of grant proceeds expended.
  • Outcomes Reporting Form, which captures:
    • project outcomes
    • knowledge and knowledge-sharing summary
    • success stories to share in Status of Women communication materials

Contact Status of Women

If you have any questions about the Alberta Status of Women Grant Program, application or process, contact us.

Status.women@gov.ab.ca