Overview

The Site Rehabilitation Program (SRP) provides grants to oil field service contractors to perform well, pipeline, and oil and gas site closure and reclamation work.

Contractors who have been approved for an SRP grant must submit invoicing to receive their interim and final grant payments.

Follow these steps to submit your interim and final invoicing on the SRP application site.

Submitting an invoice

Step 1. Make sure you have the following documentation

You will need the following to fill out the invoice and reporting forms on the SRP application site – known as the Electronic Transfer System – and submit a payment request:

  • a copy of the invoice from your company to the licensee for the work completed to date
    • the invoice must be verified and signed by the licensee
    • the invoice must not include ineligible costs such as:
      • administration fees, commissions and marketing expenses
      • costs of work to prepare for contract bids, grant applications or contracts
      • similar costs not directly incurred in relation to eligible closure activities
      • overhead-related expenses such as cell phone charges, vehicle purchase payments, insurance payments, etc.

Abandonment, remediation, and reclamation work activities conducted under an SRP agreement are not GST exempt. However, GST is not eligible for SRP grant funding. For this reason, SRP funding will not cover the GST on an invoice from the contractor to the licensee. Do not include GST as part of the total amount requested for your interim and final grant payment requests. Contractors will not receive grant funding to cover GST.

Your interim invoice report must be reviewed and approved before you can submit a final payment request for the same grant.

You will also need the following to submit your final invoice report:

  • submission ID numbers from Alberta Energy Regulator’s OneStop system for any major closure milestones

You can only upload one PDF file to ETS for each payment request so make sure to combine all documents into one PDF before uploading. If you upload a second PDF file, the first will be deleted and replaced.

Step 2. Fill out the Invoice and Reporting Form online

Follow the steps in the updated Invoice and Reporting Guidelines (PDF, 922 KB) to submit interim and final payment requests using the online SRP application site – known as the Electronic Transfer System (ETS). You will use your existing ETS Site Rehabilitation Program user ID and password to log in to ETS and submit a payment request.

You can only submit one interim and one final payment request for each grant – ETS will not accept multiple payment requests for either interim or final payments. Make sure you have all required documentation to make a full interim or final payment request before submitting.

After invoice report submission

We will review and verify your invoice report. Once this is done and the invoice report is approved for payment, you will receive your next grant instalment, either by Electronic Funds Transfer (EFT) or cheque – whichever payment method you identified as preferable. We anticipate that you will receive your grant instalment within 30 days after submitting your invoice report.

Grant payments will be made by electronic funds transfer (EFT) or by cheque issued by Alberta Energy, whichever is preferred. To get EFT payment, you must complete an Application for EFT Direct Deposit form when you sign and return your first grant agreement. Only one EFT Direct Deposit Form is required for one company even if they are receiving multiple grants. If you change your banking information after the first grant payment, fill out the Application for EFT Direct Deposit Form (PDF, 589 KB) and submit to [email protected] for processing.

Contact

For invoicing and grant payment inquiries, connect with the Site Rehabilitation Program, Program Design Implementation and Monitoring Section:

Phone: 780-641-9083
Toll free: 1-833-680-9083
Email: [email protected]

Address:
Alberta Energy
9945 108 Street NW
Edmonton, Alberta  T5K 2G6