Overview

The Site Rehabilitation Program (SRP) provides grants to oil field service contractors to perform well, pipeline, and oil and gas site closure and reclamation work.

Contractors who have been approved for an SRP grant must submit invoicing to receive their interim and final grant payments.

Follow these steps to submit your interim and final invoicing on the SRP application site.

Submitting an invoice

Step 1. Make sure you have the following documentation

You will need the following to submit your interim invoice report:

  • a copy of the invoice from your oil field service company to the licensee for the work completed to date
    • the invoice must be verified and signed by the licensee
    • the invoice must not include ineligible costs such as:
      • administration fees
      • costs of work to prepare for contract bids, grant applications or project contracts
      • similar costs not directly incurred in relation to eligible closure activities
      • non-work related expenses

Abandonment, remediation, and reclamation work activities conducted under an SRP contract are not GST exempt. However, GST is not eligible for SRP grant funding. For this reason, SRP funding will not cover the GST that is included on invoices from the oil field service company to the licensee. While GST will show up on your invoice, do not include GST as part of the total amount requested for your interim and final grant payment requests. SRP contractors will not receive grant funding to cover GST.

Your interim payment request must be reviewed and approved before you can submit a final payment request for the same application.

You will need the following to submit your final invoice report:

  • submission ID numbers from Alberta Energy Regulator’s OneStop confirming receipt of work activity completion reports
  • copy of the final invoice from your oil field service company to the licensee
    • the invoice must be verified and signed by the licensee
    • the invoice must not include ineligible costs such as:
      • administration fees
      • costs of work to prepare for contract bids, grant applications or project contracts
      • similar costs not directly incurred in relation to eligible closure activities
      • non-work related expenses

You can only upload one PDF file to ETS for each payment request so make sure to combine all documents into one PDF before uploading. If you upload a second PDF file, the first will be deleted and replaced.

Step 2. Fill out the Invoice and Reporting Form online

Follow the steps in the Invoice and Reporting Guidelines (PDF, 822 KB) to submit interim and final payment requests using the online SRP application site – known as the Electronic Transfer System (ETS). You will use your existing ETS Site Rehabilitation Program user ID and password to log in to ETS and submit a payment request.

You can only submit one interim and one final payment request for each application – ETS will not accept multiple payment requests for either interim or final payments. Make sure you have all required documentation to make a full interim or final payment request before submitting.

After invoice report submission

We will review and verify your invoice report. Once this is done and the invoice report is approved for payment, you will receive your next grant instalment, either by Electronic Funds Transfer (EFT) or cheque – whichever payment method you identified as preferable. We anticipate that you will receive your grant instalment within 30 days after submitting your invoice report.

Grant payments will be made by electronic funds transfer (EFT) or by cheque issued by Alberta Energy, whichever is preferred. To get EFT payment, you must complete an Application for EFT Direct Deposit form when you sign and return your first grant agreement. Only one EFT Direct Deposit Form is required for one company even if they are receiving multiple grants. If you change your banking information after the first grant payment, fill out the Application for EFT Direct Deposit Form (PDF, 589 KB) and submit to energy.srp@gov.ab.ca for processing.

Contact

Connect with the Site Rehabilitation Program, Program Design Implementation and Monitoring Section:

Phone: 780-641-9083
Toll free: 1-833-680-9083
Email: energy.srp@gov.ab.ca

Address:
Alberta Energy
9945 108 Street NW
Edmonton, Alberta  T5K 2G6