Before you apply
If the Operator continues to miss payments for a site after the Board has directed payment, you may apply to the Surface Rights Board again for each year of unpaid rentals.
After the first year, you can use our streamlined process if you meet all of these requirements.
- You have previously applied to the Board to recover unpaid rentals and have been paid by the Minister.
- This previous payment was paid to the same person(s) as your current application. You might also be able to use this streamlined process if a joint landowner has been removed from the land title but the remaining applicants are the same.
- The payment was for the same site.
- The site is still licensed to the same operator.
- The site is still covered by the same surface lease agreement or Board Order.
- A Termination Order is still in place.
If you do not meet these requirements, follow the instructions on Apply for surface rights rental recovery.
How to apply
If you meet all of the requirements above, you can begin filling out the application form.
Recurring rental recovery form
Trouble opening or completing PDF forms?
Fillable forms do not open properly on some mobile devices and web browsers. To fill in and save this form:
- Click on the PDF link to save it on your computer.
- Launch Adobe Reader.
- Open the PDF from within Adobe Reader. You can now fill and save your form.
Download Rental Recovery – Repeat Applicant(s) (PDF, 1.1 MB) to begin the recurring rental recovery process.
The following are instructions for filling out the fields in the form.
Part 1: Applicant
Write the name, mailing address, and other contact information of the person who is entitled to the compensation.
If more than one person is entitled to a portion of the compensation, name one of them here. The others all must sign the confirmation in Part 4. If more than two people are entitled to the rentals, you may use a second form.
If you are applying on behalf of a corporation, the person applying should be someone who is aware of the corporation’s finances and can swear that the money was not paid.
Including your email address may help expedite the process.
Part 2: Location and date of lease
- Land location: Write the legal land description for the quarter or lot that the site is in. Include the surface legal subdivision (L.S.) that the site is in, if available.
- Operator’s equipment or fencing still on the site: Check “yes” if there is something preventing you from using the leased area. This might include any of the following:
- the leased area is fenced from the rest of your land
- the well or other infrastructure is still in place
- the operator is using the leased area for storage or dumping
- the equipment and fencing are gone but the condition of the soil is so poor that you cannot realistically try to farm over it
- If you check “no”, the Board may ask for additional information about how you are using the land if you have not already answered that question during a previous application for recovery of rentals.
- Date of original agreement: Write the date of the original surface lease agreement, consent of occupant agreement, or Board Order.
- Current compensation rate: Write the amount of compensation the operator is required to pay annually.
Part 3: Payment information
Give the due dates of each year that was unpaid and the amount due for each year. The due date is usually on the anniversary of the agreement. If you are applying to recover unpaid money for something other than annual rentals, please explain in the comments section.
Part 4: Confirmation of information
Everyone entitled to receive a portion of the money must carefully review the information and, if they agree, sign the confirmation.
A representative cannot sign the document on behalf of the persons entitled to the money.
After you apply
On receiving the required documentation, the application will go before a panel of the Board for review. If the panel approves the application, it will direct the Minister to pay you out of the Government of Alberta’s General Revenue Fund.
Usually, the Board directs the Minister to pay the full amount owing, but the Board has authority to direct the Minister to pay a lower amount.
The amount paid by the Minister and any expenses incurred in collecting the debt becomes a debt owed by the operator to the Crown in accordance with section 36(9)(a) of the Act.
An operator wanting to repay this debt should contact Crown Debt Collections at 780-644-1704.
Download Request to Amend – Rental Recovery (PDF, 136 KB) form to begin the amendment process.
- If there have been any amendments made to the surface lease agreement since your last application for recovery of rentals, include a copy of those amendments.
- If there is any correspondence with the operator, include a copy of this correspondence. If you have any new cheque stubs from the operator for this site, include a copy of these.
- In addition to the application form, you may also provide the Board with submissions (written arguments) to explain unusual circumstances to the Board member.
- To avoid unnecessary delay, it is important that you complete your application fully and correctly. If there are mistakes in your application, Board administration might have to return it to you.