Overview

The Micro Project Grant supports projects linked to the outcomes of an active Alberta and align to guiding national initiatives that foster cooperation, innovation and research.

The Project Micro Grant — up to $10,000 per project

To be eligible for this grant, your recreation and/or physical activity-related programming should:

  • improved access and reduced barriers to recreation and physical activity opportunities
  • use innovative and collaborative approaches
  • physical literacy
  • provide research, evaluation and knowledge translation
  • promote active transportation
  • promote active play
  • promote physical activity in the workplace
  • include First Nations, Metis and Inuit communities

The updated Recreation and Physical Activity Micro Project Grant Guidelines will be coming soon.

Disclaimer: All decisions are final. The evaluation results from individual applications are confidential and will not be shared.

Funding

Eligible Projects Allotted Funding (per project) Final Report Due
Project Micro $10,000 30 days before the project completion date

Eligibility

Eligible organizations

  • a non-profit organization registered under one of the Societies Act or Agricultural Societies Act, having been in operation in Alberta for at least one year
  • extra-provincial organizations providing programming or services through an Alberta office
  • organizations affiliated with post-secondary institutions recognized by Alberta Advanced Education and Technology

Partnership projects may take place between recreation/physical activity and non- recreation/physical activity organizations, providing the partnering organizations satisfy the eligibility criteria for organizations.

Ineligible organizations

  • organizations with an outstanding Recreation and Physical Activity (RPA) project grants from a previous application cycle that has not been closed (final report received and accepted by Alberta Culture, Multiculturalism and Status of Women staff)
  • municipalities
  • for-profit (commercial) enterprises

An organization that applies for a Project Macro Grant can apply for the Project Micro Grant in the same year.

Eligible projects

Eligible projects are required to focus on supporting activities that either deliver or contribute to access to programming that gets Albertans moving by introducing Albertans to new active recreation and/or physical activity opportunities.

This may include the following:

  • publicly accessible recreation and physical activity programming
  • research, evaluation and knowledge translation
  • sector development and sharing of best practices
  • workplace physical activity program development

Ineligible projects

The following areas will not be considered for projects:

  • ongoing programming that is a feature of regular business with no conclusion date (pilot projects will be considered only during trial phase)
  • projects that have already commenced
  • those whose project budget includes over 20% of dollars going to purchase equipment
  • competition-based programming

Ineligible expenses

  • activities eligible for Alberta Culture, Multiculturalism and Status of Women operational funding
  • purchases such as buildings, property or capital development, such as construction or renovations

To determine whether an estimated expenditure is eligible, please contact rpad@gov.ab.ca before submitting your application.

How to apply

Step 1. Read the guidelines

  • Updated Micro grant guidelines will be coming soon

Step 2. Complete Application package

All applications must include a completed current year Application Form, which includes the Application Checklist and signed Declaration Form (scanned or electronic signature acceptable).
The organization must designate one member who is the primary contact for all requirements of the grant.

Application form:

The application deadline  – to be determined.

A complete application package must also include a recent annual financial statement:

  • balance sheet
  • statement of revenues and expenditures
  • statement of cash flows as part of their complete application package.

Step 3. Gather your applicant information

All applications must include the following information:

  • a Charitable Registration Number for registered Canada Revenue Agency charities
    or a business number for registered non-profit organizations
  • the most recent and prior year audited or board-approved financial statements
  • a list of current board of directors for the organization and their length of tenure

The organization’s executive director and the board treasurer (or designated other board member) must sign the application form. E-signatures are acceptable.

The applicant represents that the person(s) signing the application are authorized to bind the applicant to the agreement.

Step 4. Grant agreement

Successful grant applicant will receive a grant agreement for signature prior to the release of the approved grant dollars.

Step 5. Submit your application and project information

It is strongly encouraged that applicants read program guidelines prior completing the application.

Send your completed application electronically to rpad@gov.ab.ca. It must be received on or before the deadline. Subject line must read, “Project Micro Grant Program.”

Alberta Culture, Multiculturalism and Status of Women does not accept faxed, late, mailed or incomplete applications.  Applicants may submit only one application per deadline.

After you apply

Alberta Culture, Multiculturalism and Status of Women will confirm we received your application within 48 hours.

Alberta Culture, Multiculturalism and Status of Women will notify you in writing with the result of your application within 60 days of the deadline.

Grant assessment

Project assessment follows these general criteria:

  • organizational capacity: ability of the applicant to carry out the proposed project, performance and achievements of the applicant to date
  • project description: describe the need for and impact of the project
  • work plan: demonstrate an organized, systematic and realistic approach to project delivery
  • the long term impact (legacy) of the project once the project has been finished; an explanation and outline of the benefits resulting from funding are strongly encouraged
  • a detailed project budget, including evidence of in-kind and/or financial contributions from the applicant (strongly encouraged)
  • the alignment with relevant provincial and national policies

All decisions are final. The evaluation results from individual applications are confidential and will not be shared.

Reporting/Conditions

Grant recipients must sign the Grant Agreement before funds will be released.

Use of funds

Grants must be used as described in the application approved by Alberta Culture, Multiculturalism and Status of Women.

If a grant is used for any other purpose, including changes in the outcome or in the location of the original program or project, Alberta Culture, Multiculturalism and Status of Women will require the recipient to return all grant funds unless the change request is submitted in writing and approved by Alberta Culture, Multiculturalism and Status of Women before the change is initiated.

If you do not receive the full grant amount requested, you are still required to complete the project as proposed.

Financial records

Alberta Culture, Multiculturalism and Status of Women, or an authorized ministry representative, may examine a grant recipient's financial and other records to ensure the grant is being or was used for its intended purpose.

If applicants do not receive the full grant amount requested, Alberta Culture, Multiculturalism and Status of Women may require that a revised budget and proposal be submitted to ensure that the full project is still viable. The grant award will be considered conditional until this additional information is received.

Changes and extensions

If a grant is to be used for any other purpose, including changes in the outcomes or location, Alberta Culture, Multiculturalism and Status of Women may require you to return all grant funds unless the change is:

  • submitted in writing
  • approved by Recreation and Physical Activity Branch before the change is made

If you need an extension, for any reason, you must submit a written response before the end of the project period. We may consider one extension per grant.

Recognition standards

Credit to the Government of Alberta for financial support will be acknowledged in any publicity prepared in relation to the project, including electronic, print or visual material.

Failure to satisfy the recognition requirement will result:

  • cancellation of the grant
  • to return all of the funding
  • inability for future grant streams for five years

It is your responsibility to provide evidence of compliance with the recognition requirements.

Alberta Culture, Multiculturalism and Status of Women provides electronic versions of the Government of Alberta’s logo for use in meeting recognition requirements. Please contact rpad@gov.ab.ca to receive the appropriate logo.

Reporting requirements

You must submit a report upon completion of the project that demonstrates grant funds were spent on the activities described in the application.

This report is due 30 days before the completion date (as stated in the grant agreement) of the final project and must include all of the following:

  • a completed Recreation and Physical Activity Project Report Form
  • a Recreation and Physical Activity Financial Report Form certified by:
    • non-profit applicants, the organization’s financial/signing authority and one other board member than the treasurer
    • extra-provincial organizations providing programming or services through an Alberta office, the organization’s financial/signing authority and one other board member than the treasurer
    • organizations affiliated with post-secondary institutions recognized by Alberta Advanced Education and Technology the organization’s financial/signing authority
  • copies of any products associated with the project; examples include research reports, activity programs, surveys or multimedia products
  • where applicable, a copy of all promotional materials produced in conjunction with the projects/programs supported by Alberta Culture, Multiculturalism and Status of Women funding; these materials must include acknowledged Government of Alberta support
  • where applicable, media articles in which a scheduled Alberta Culture, Multiculturalism and Status of Women-funded project is mentioned

If you or your organization does not meet these reporting requirements, you will be ineligible for further funding from Alberta Culture, Multiculturalism and Status of Women for a period of three years from the time the delinquency is resolved.

Alberta Culture, Multiculturalism and Status of Women will provide a formal Final Report Package template to successful applicants.

Contact

To connect with the Recreation and Physical Activity Branch:

Hours: 8:15 am to 4:30 pm (open Monday to Friday, closed statutory holidays)
Phone: 780-427-6549
Toll free: 310-0000 before the phone number (in Alberta)
Fax: 780-427-5140
Email: rpad@gov.ab.ca

Address:
6th Floor, Commerce Place
10155 102 Street
Edmonton, Alberta  T5J 4G8