Information Management Branch

Leads the information management program for the Government of Alberta by providing advice, direction and services.

Features

Vision

The Government of Alberta is a trusted steward of information held on behalf of Albertans. Information is to be:

  • collected once
  • managed digitally in an open and secure environment
  • accessible
  • used to its fullest potential

Roles and responsibilities

Information management is the way in which an organization plans, captures, manages, preserves and disposes of its information across all formats, and includes the management of all functions associated with information, such as security, metadata management and quality management.

As part of Service Alberta, the Information Management Branch is responsible for:

  • providing leadership and enterprise strategic direction for the management of information in the Government of Alberta
  • providing information and records ministry support services to ministries, agencies, boards and commissions

Information management services provided by the branch include:

  • governance and planning
  • ministry support services
  • business solutions

Legislation

The following acts and regulations relate to the management of information. The ministry responsible for each piece of legislation is shown in parentheses.

Electronic Transactions Act (Service Alberta)

  • provides legal recognition of information and records in electronic form
  • allows for the provincial government and the private sector to conduct business electronically based on consent of the parties
  • sets out conditions related to electronic signatures
  • permits electronic activities related to contracts

Freedom of Information and Protection of Privacy Act (FOIP) (Service Alberta)

  • provides a framework for public access to records, and for the protection of privacy

Records Management Regulation (Service Alberta)

  • defines terms and outlines the membership and roles of the Alberta Records Management Committee (ARMC)

Alberta Evidence Act (Justice and Solicitor General)

  • provides rules on the admissibility of records in court proceedings

Government Emergency Management Regulation (Municipal Affairs)

  • defines the responsibilities of departments in emergency situations

  • requires the protection of all assets and records maintained by respective ministries

Government Organization Act (Executive Council)

  • Schedule 11, Section 14 of this Act identifies the government organizations that must comply with the records management program

  • provides for the enactment of regulations related to the program

Health Information Act (Health)

  • governs the collection, use and disclosure of health information; how health information must be handled and protected; and the right of the public to access health records in the custody or under control of health care providers

Historical Resources Act (Culture and Tourism)

  • Section 9H of this Act identifies the responsibilities of the Provincial Archives of Alberta (PAA) for acquiring and preserving government records

  • identifies the PAA as the official repository for government records of enduring value

Office of Statistics and Information Act (Treasury Board and Finance)

  • governs the collection, compilation, analysis and publishing of statistics or other information relating to the commercial, industrial, financial, social, economic or other activities or conditions of Alberta

Alberta Records Management Committee

The Alberta Records Management Committee (ARMC) is a decision-making committee that provides enterprise oversight and direction for the Minister of Service Alberta. You can read the ARMC circulars under the Managing government information page. For more information on the ARMC, please refer to the Terms of Reference (0.2 MB).

Policies and strategies

The following policies and strategies support the Government of Alberta’s approach to information management.

Data and Information Management Framework (1.4 MB)

  • describes a disciplined, consistent approach to managing information assets and creating information management policy instruments

Information Management Strategy (1.2 MB)

  • articulates a clear vision for information management, including key business drivers, specific goals, strategies and projects

Information Management Tactical Plan (0.1 MB)

  • outlines the high-level actions required to meet the primary goals of the Information Management Strategy

Policy Instruments for the Management of Information (1.4 MB)

  • defines and describes the different types of policy instruments developed by the Information Management Branch for the Government of Alberta

Standards

These standards apply to all information in the Government of Alberta and complement the government’s information management vision.

For information on the step-by-step development and review process of information management standards, consult the Enterprise Information Management Standard Development and Review Process (0.2 MB).

Content Management Interoperability Services

  • specifies an interface for applications to access information repositories by identifying a core data model
  • defines a set of basic services that an application can use to access and manipulate information in these repositories

Digital Records Conversion/Migration

  • outlines the recordkeeping requirements that must be met when converting digital records from one format to another and/or when migrating digital records from one hardware or software configuration to another

Digitization Process and Digitization Technical Requirements

  • describes the processes and requirements that ministries should implement for all digitization projects and must implement when the goal of the digitization project is to create digital business records

Electronic Signature Metadata

  • describes the electronic signature process requirements, the specifications and the metadata requirements that ministries must implement to support the creation of authentic, reliable and trustworthy electronic records that have an electronic signature attachment or association

Information Security Classification

  • prescribes 4 levels of security classifications that ministries must utilize to establish effective information security classification practices

Metadata - Core Content

  • describes the foundational set of metadata elements to be applied to all electronic information resources within the Government of Alberta

Records Management Program

  • ensures that appropriate attention and protection is given to all records, and that evidence and information contained within those records can be retrieved efficiently and effectively

Compliance

Guides how the Government of Alberta and its employees conduct information management activities and operations in accordance with legal and regulatory requirements.

Accountability for Information Management: A Model (0.4 MB)

  • offers guidance for developing and implementing formal roles and responsibilities related to information management

Benchmarking Information Management Practices: An Assessment Tool (0.6 MB)

  • guides ministries to self-assess their information management work as related to each of the directives within the Information Management Framework

Contact Information Management Branch

For further details or inquiries about the Government of Alberta’s information management program and services, please contact sa.informationmanagement@gov.ab.ca.