Book a meeting space

Overview

Not-for-profit organizations can book meeting rooms and reception areas at Government House:

• spaces will be booked on a first-come, first-served basis
• all Government of Alberta business will take priority
• the rental of an individual space doesn’t allow for exclusive use of Government House; other events may occur at the same time

Eligibility

• meeting spaces can only be used by not-for-profit organizations
• not-for-profit organizations (excluding private or commercial ventures) must be registered under the Societies Act within the Province of Alberta

Types of functions

• Government House spaces can be booked for business meetings, or events such as receptions or fundraisers
• these spaces aren’t available for private functions such as weddings, wedding receptions or birthday and retirement celebrations

Hours

• spaces can be booked for Monday to Friday evenings (immediately following Alberta government hours of business)

Booking policies

1     Application

• applicants requesting facility use must send in a fully completed Facility Use Application form (0.1 MB)

2     Use of space

• use of the space by the Alberta government takes priority and could result in an applicant’s approved event being rescheduled. Every effort will be made to accommodate an alternate date
• the space being requested can only be used for the purpose identified by the user on the Facility Use Application form
• change of purpose after application approval must be submitted in writing to: Director, Meeting and Conference Facilities for consideration

3     Cost

• a rental rate will be assessed to the applicant as outlined on the Facility Use Application form. A $100 deposit is due upon signing of the memorandum of agreement. The total amount is due 10 business days prior to the event

4     Food and beverages

• the user must use the on-site caterer, no exceptions
• catering arrangements will be made directly with the Meeting and Conference Facilities staff

5     Cancellation

• cancellations prior to 10 business days of the scheduled event will result in a full refund
• cancellations within 10 business days of the scheduled event will result in a refund of the amount paid minus the deposit
• should the event require rescheduling due to Government of Alberta priority and an alternate date can’t be agree upon, a full refund will be returned to the applicant

Facility details and fees

General

• rental rates include the use of the space booked
• the rental of a space doesn’t allow for exclusive use of Government House; other events may occur at the same time
• all spaces include access to wireless internet and the use of a laptop
• catering is not included in the rates
• GST will be applied to all costs

Rental fees

Facility	Capacity	Seating	Rental Rate
Main Floor/Dining Area	100	Movable	$400
Egbert	14	Fixed	$200
Bulyea	12	Fixed	$200
Bowen	20	Fixed	$200
Brett	12	Fixed	$200
Hosting/Reception Area	75	Movable	$400
Alberta	79	Fixed	$400

How to request a meeting space

STEP 1. Read booking policies

View policies

STEP 2. Review facility details and fees

View facility details.

STEP 3. Complete the application form

Download and print the Facility Use Application form (0.1 MB). Fill out and sign the form.

STEP 4. Collect supporting documents

As part of the application you must include:

• proof of registration under the Societies Act within the Province of Alberta
• proof of liability insurance in the amount of $2,000,000
   

 

STEP 5. Submit your application

Scan the completed form and supporting documents. Email your application files to:

Facility & Client Support, Executive Council

Only email applications are accepted.
 

STEP 6. After you apply

Upon approval of your application we’ll send you a Memorandum of Agreement for signature and execution:

• please return the signed agreement with a $100 deposit
• only cheques are accepted, payable to ‘Government of Alberta’
• the total rental amount is due 10 business days prior to the event