Community Facility Enhancement Program

Notices

Community Facility Enhancement Program (CFEP) Large Stream deadline

The CFEP Large Funding Stream is administered on a yearly basis, and it will now have an annual intake of June 15.

Applicants must submit their applications on or before June 15 to be considered for the CFEP Large Funding Stream.

Processing time

Note: processing time is taking longer than anticipated. Thank you for your patience.

Previous grant recipients

You can find previous grant recipients in the Previous Grant Recipients Database.

Electronic funds transfer (EFT) process

EFT is the standard process the Government of Alberta uses to provide funds in a secure and timely manner. The Community Facility Enhancement Program has moved to an EFT process.

Applicants are required to submit the completed Application for Direct Deposit (PDF, 1.1 MB) and a preprinted personalized VOID cheque with their grant application.

Important dates

For more information, see the Grant information session section.

CFEP Small Funding Stream

CFEP Large Funding Stream

Overview

CFEP funding provides financial assistance to acquire, build, purchase, repair, renovate, upgrade or expand sports, recreational, cultural or other related public-use community facilities.

CFEP outcomes are to:

• enhance the lifespan and support the creation of public-use community facilities
• stimulate economic activity across the province

CFEP has 2 funding streams:

• Small Funding Stream
• Large Funding Stream

Additional details can be found in the CFEP Guidelines.

Grant information sessions

Online Community Facility Enhancement Program grant information sessions that cover program criteria, notification timelines, answers to frequently asked questions and tips on submitting your application will be taking place on the dates below.

Please register for an online information sessions on Eventbrite.

The information sessions have limited availability; however, a recording of the presentation will be posted on this page for those who are unable to participate.

For any questions on the Community Facility Enhancement Program, contact Community Grants.

General Program Information

This session will cover the basics of the CFEP program, including program outcomes and criteria used to determine organization and project eligibility.

Application Session

This session will feature an in-depth conversation and walk-through of the CFEP application form.

Budget Session

This session will feature an in-depth conversation and walk-through of the CFEP budget template.

Funding

CFEP funding is approved on a matching basis. The applicant must contribute an amount equal to or exceeding the CFEP grant request towards the expenses of the project. The matching funding may be cash, donated labour, equipment or materials, all of which must be specifically related to the project.

CFEP Small Funding Stream

CFEP Small Funding stream maximum funding request is $125,000. Organizations may be considered for up to $10,000 non-matching funding. See section 5.6 of the CFEP Guidelines

CFEP Large Funding Stream

The CFEP Large Funding stream is for projects requesting over $125,001 and up to $1 million.

Multiple applications

Organizations can apply for one capital and one non-capital grant per government fiscal year (April 1 to March 31).

• non-capital grant requests can be accessed through any one of the Community Initiatives Program (CIP) grant streams (Project-Based, Operating, International Development or Major Cultural and Sport Events)
• capital grant requests can be accessed under CFEP and capital equipment grant requests can be accessed through CIP Project-Based

Multi-year funding

Multi-year funding is not being considered as applicants have the opportunity to request larger grant amounts.

Switching streams

Organizations who wish to switch CFEP funding streams will need to contact program staff and may be required to withdraw their current CFEP application and reapply on the next deadline date with a new application.

Eligibility

Eligible organizations

The following organizations and community non-profit organizations can apply for this program:

• organizations registered (and in good standing) under one of these Acts:
  • Provincial Legislation
    • Agriculture Societies Act
    • Part 21 of the Business Corporations Act - Extra-Provincial Corporations
    • Cemeteries Act or Cemetery Companies Act
    • Companies Act, Part 9 (Nonprofit Companies)
    • Libraries Act
    • Societies Act of Alberta
    • Special Act of the Alberta Legislature
  • Federal Legislation
    • Special Act of the Parliament of Canada
    • Canada Not-for-profit Corporations Act, and must be registered in Alberta under the Business Corporations Act
    • Income Tax Act (of Canada and operating in the Province of Alberta (Charities))
• First Nations and Metis Settlements
• foundations established and regulated under the province’s Regional Health Authorities Act
• universities, colleges and institutes as defined under Alberta’s Post-secondary Learning Act

Organizations must have an Alberta based address which must be regularly monitored by an active member of the organization.

Ineligible organizations

The following organizations are not eligible to apply for funding under CFEP:

• municipalities
• for-profit organizations
• any other organizations not registered under one of the above mentioned Acts
• organizations that have overdue or incomplete accounting or reporting relating to any grant previously awarded by our program
• individuals

Eligible projects

An organization can only submit one application for a capital project per year through either CFEP or for a capital equipment project CIP Project-Based.

A facility can receive funding for one capital project per fiscal year (for example, roof replacement).

However, if an organization shares a facility with other organizations, each organization can submit a grant request for a project that relates to their own leased space.

Projects can include:

• building a new facility
• acquiring or purchasing a facility
• repairs, renovations, updates and expansion

Community facilities include sports, recreational, cultural or other public-use facilities.

Phased projects

Depending on the size and scope of a construction project, organizations may submit applications for stand-alone aspects for the same facility. For example, this could include phases such as a feasibility study, design and blueprint stage, initial construction to lock up stage and completion phase.

How to apply

Step 1. Read the grant guidelines

CFEP Guidelines

Step 2. Fill out an application package

Small Funding Stream package

• CFEP Guidelines
• CFEP Small Application Form (DOCX, 145 KB)
• Project Budget Template (XLSX, 19 KB)
• Application for Direct Deposit (PDF, 1.1 MB)

Large Funding Stream package

• CFEP Guidelines
• CFEP Large Application Form (DOCX, 116 KB)
• Project Budget Template (XLSX, 18 KB)
• Business Case Requirements (DOCX, 26 KB)
• Five Year Operating Budget (XLSX, 15 KB)
• Application for Direct Deposit (PDF, 1.1 MB)

Step 3. Submit the application package

Application packages can be emailed (preferred) or mailed to the Community Facility Enhancement Program:

Email: [email protected]

Address:
Community Facility Enhancement Program
Suite 212, 17205 106A Avenue
Edmonton, Alberta  T5S 1M7

After you apply

CFEP Small Funding Stream

Applicants will be notified about the results during the following times:

• July (for January 15 deadline)
• November (for May 15 deadline)
• March (for September 15 deadline)

CFEP Large Funding Stream

Applicants will be notified about the results in December.

All decisions are final and no appeals will be considered.

If your application was declined, you can submit a new application for the same project as long as the expenses are not considered retroactive as of the submission date of the new application.

Reporting requirements

CFEP Small Funding Stream

For the CFEP Small funding stream reporting, your final accounting and back up documentation needs to be submitted 18 months from date of cheque using the Final CFEP Accountability Report (FCAR) (DOCX, 118 KB).

An accountant is not required to prepare the FCAR.

CFEP Large Funding Stream

For the CFEP Large funding stream reporting, you will need to submit reporting based on the signed formal grant agreement requirements.

See the Reporting requirements guide (DOC, 67 KB) for more information and examples.

Contact Community Grants staff about reporting requirements or project completion issues.

Contact

Connect with the Community Grants office:

Phone: 780-422-9598
Toll-free: 1-800-642-3855
Email: [email protected]

Address:
Community Facility Enhancement Program
212, 17205 106A Avenue
Edmonton, Alberta  T5S 1M7