Important dates

October 7, 2021 – 4:30 pm: completed Eligibility Applications (registration) must be emailed or delivered to any ministry office on or before this date

October 20, 2021 – 4:30 pm: sealed tender packages must be mailed or couriered with enough time for it to be received or delivered on or before this date to J.G. O’Donoghue Building

October 21, 2021:

  • 8:30 to 9:30 am: sealed tender packages may be submitted or delivered to the reception table at the front door of the J.G. O’Donoghue Building (Neil Crawford Centre), 7000 113 Street, Edmonton, Alberta. Attention: Seena Handel, CTP Provincial Sale
  • 10:30 am: public opening of sealed tenders for 10 coniferous commercial timber permits

October 28, 2021 – 4:30 pm: incidental and planning charges must be paid

November 22, 2021 – 4:30 pm: security deposit must be paid and all requirements must be met

Overview

Public opening of sealed tenders for 10 coniferous commercial timber permits to be held on October 21, 2021, at 10:30 am, MDT.

Bidders can attend this year’s public opening:

  • in person at the J.G. O’Donoghue Building (Neil Crawford Centre)
  • online using Microsoft Teams Meeting
  • by conference call for clients who would like to participate by phone

For the list of permits for sale and the terms and conditions of the sale, see 2021 Public Notice – Commercial Timber Permits for Sale by Sealed Tender. (PDF, 613 KB)

Eligibility

Bidders may be either individual persons or corporate bodies.

A bidder who is an individual must:

  • be at least 18 years of age
  • have resided in Alberta for at least 6 months preceding the tender
  • not be in default under the Forests Act (hereinafter the 'act') or any regulations under the act; this includes being current on any debt or liability to the Crown in right of Alberta and to the Forest Resource Improvement Association of Alberta

A bidder that is a corporate body must:

  • be in good standing with Alberta Corporate Registry
  • not be in default of the act or any regulations under the act; this includes being current on any debt or liability to the Crown in right of Alberta and to the Forest Resource Improvement Association of Alberta

How to get a permit

  • Submitting tenders

    Step 1: Consult the legislation

    Before submitting a tender, bidders should read the Forests Act and Timber Management Regulation to ensure they understand their obligations and rights.

    Step 2: Pre-register

    All bidders wishing to participate in this sale must complete an Eligibility Application form (PDF, 344 KB) to indicate they meet the eligibility requirements. The form is also available at any Forest Area Office.

    Submit completed Eligibility Application form on or before 4:30 pm MDT on October 7, 2021, to:

    Registered bidders will be added to the bidders list for this sale.

    Only registered bidders will be allowed to submit tenders on this sale. Ineligible applicants will be notified of their status prior to the sale.

    Step 3: Submit a tender

    Preparing a tender

    Completed tenders are to be submitted in separate sealed envelopes clearly marked with the disposition number on the front (CTPS220002).

    The sealed tender must include all of the following:

    • a bid deposit in the amount of $2,000
    • the properly completed Sealed Tender Bid form (PDF, 444 KB) – only one form per envelope
    • the duly signed Certificate of Independent Bid Determination form (PDF, 326 KB).
      • this form is also available at local Forest Area Office
      • If you are bidding on more than one permit, only one Certificate of Independent Bid Determination form is required.
    • the sealed tender shall be completed in total showing an initial and a secondary bid
      • The ‘secondary’ bid will apply only in the event of a tie between 2 or more highest ‘initial’ bids for a specific permit. If a tie results on the ‘secondary’ bid, the minister will make the final decision as to the awarding of the permit. The successful bidder will be selected from the tied bidders by drawing a name.

    Qualifying submissions before the day of sale

    1. Mail or courier delivery

    Sealed tender packages must be received by 4:30 pm MDT, October 20, 2021. Allow sufficient time for mailing; late tender packages will not be considered for any reason.

    Mail or courier to:
    Forest Stewardship and Trade Branch
    Suite 303, 7000 113 Street
    Edmonton, Alberta, T6H 5T6 
    Attention: Provincial Timber Permit Sale

    Closing date: October 20, 2021

    2. Hand delivery

    On the day of the sale October 21, 2021, sealed tender packages must be submitted or delivered between 8:30 and 9:30 am to:

    Seena Handel, CTP Provincial Sale
    (Reception table at front door of)
    J.G. O'Donoghue Building
    7000 113 Street NW,
    Edmonton, Alberta

  • Sale by sealed tender

    Attend in person or online (optional)

    If you are interested in attending the bid opening in person, email [email protected] by October 18, 2021, to be added to the attendee list. A limit of 11 people will be allowed into the boardroom. A confirmation email will be sent to the first 11 people to request a spot. It will include building entry details and COVID instructions for attending the bid opening.

    If you are interested in viewing the bid opening via Microsoft Teams or conference call, send an email to [email protected] by October 19, 2021, to be added to the attendee list. A meeting request email will be sent out that will include details and instructions for viewing the bid opening. Attendee must have Chrome or Fire Fox as your Internet browser. A test run for clients wishing to ensure Microsoft Teams software functionality will be held on October 19, 2021.

    At the sale

    • Qualified sealed tenders will be opened and the permit(s) awarded starting at: 10:30 am on October 21, 2021. Any interested parties may attend the bid opening in person or by Microsoft Teams meeting. Only one bid will be accepted per eligible bidder per permit available.
    • The officer in charge of the sale has the right to stop the sale at any time if, in their opinion, the proceedings are contrary to good order. Once the public opening has been stopped, the officer in charge may recommence, discontinue or reschedule the public opening.
    • The bid amount will be the sole determinant of the timber dues to be paid and will be fixed for the term of the permit. The bid does not include the applicable reforestation levies, incidental charges or GST, which must be paid by the successful bidder. Timber dues for the deciduous species harvested from these permits will be assessed at the base rate, as defined in the Timber Management Regulation.
    • The successful bidder may be required to maintain and submit information on the costs of logging and hauling, including costs of preparing operating plans, preparing road access and scaling costs.

    After the sale

    • The bid deposit of the successful bidder will be held until the security deposit is in place. All security requirements must be met by 4:30 pm on November 22, 2021, or the successful bidder will forfeit the bid deposit, incidental charges and all rights to the permit.
    • If a successful bidder subsequently defaults on the purchase of a permit, the minister may sell the permit to the next highest eligible bidder for that permit at the next highest bid rate, resell the permit, or cancel the sale on this permit.
    • The minister may, in his discretion, and as sole judge for the purpose make a final decision in respect to any conflict or dispute arising out of any sale.
    • The minister will accept the highest eligible bid.

    Sales conditions – General

    • All successful bidders, where required, must pay the incidental and planning charges (see below for more information) by 4:30 pm on October 28, 2021. The incidental and planning charges must be paid separately from the security deposit and will not be refunded under any circumstances.
    • A bid less than the minimum bid indicated in the table above will not be eligible and will be rejected.
    • The ministry may, at its discretion and as sole judge for the purpose, at any time, without obligation to any bidders or other person, waive any irregularity or non-compliance with the public notice as in the opinion of the ministry, provided however, that the ministry shall have no obligation to any bidder or other person to waive any irregularity or non-compliance with the public notice at any time. Under no circumstances will the ministry accept an eligibility application, sealed tender or security deposit submitted outside the deadlines described in this notice.
    • Requests for harvesting extensions will only be considered under extenuating circumstances.

Forms of deposit

Bid deposits must be:

  • cash
  • cheque payable to the Government of Alberta

Security deposits must be:

  • cash
  • cheque payable to the Government of Alberta
  • irrevocable letter of credit submitted in accordance with all of the requirements of the Government of Alberta, or term savings certificates issued by a financial institution acceptable to the Government of Alberta

More information

For details about Crown charges, deposits, data submission and permit operating conditions, see: 2021 Public Notice – Commercial Timber Permits for Sale by Sealed Tender. (PDF, 613 KB)

Commercial timber permits sale 2021

Maps and conditions

Contact

Connect with a timber permit coordinator in your area:

Provincial Co-coordinator: Seena Handel
Email: [email protected]
Phone: 780-778-7267

Calgary: Rupert Hewison
Phone: 403-562-3138

Edson: Colton Briggs
Phone: 780-723-8370

Grande Prairie: Geoff Atkinson
Phone: 780-538-5419

Rocky Mountain House: Becky Heemeryck
Phone: 403-845-8237

Slave Lake: Tanis Blocka
Phone: 780-805-3629

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