Board plan of services

Overview

The Libraries Regulation requires boards to have a current plan of service, including a mission statement, goals and objectives, based on a community needs assessment.

A plan of service is more than a legal requirement, it:

is a great tool for managing a library
helps a board to govern at a strategic level
aligns the library with the community and helps increase use
builds community support and helps fundraising and advocacy
helps a library measure its success and identify improvements

Creating a plan of service

Library boards are responsible for planning and they can choose the approach that works best for their situations.

We highly recommend a process called Strategic Planning for Results, defined in the book by Sandra Nelson, published in 2008 by the American Library Association. This approach is:

designed specifically for public libraries, by leading library professionals
focused on the community and community needs
straightforward and easy to follow, with detailed instructions

It includes a simple and easy community needs assessment that meets legal requirements, and it defines library service responses that fill community needs.

Planning tools

Library professionals throughout Alberta have been trained in Strategic Planning for Results and they can help your library develop a plan.

Staff from the Public Library Services Branch and the library systems can deliver training and get you started. Facilitators are available for public needs assessment meetings.

Planning for results

Service Planning for Alberta Libraries: A Guide and Workbook – This workbook summarizes the book Strategic Planning for Results and includes document templates and forms.
Strategic Planning for Results: A One Page Description
Tasks and steps in the Planning for Results process

Worksheets and templates

Responding to the Community: A sample library board meeting agenda for after the first (or only) community meeting. It helps a library board respond to the community group's recommendations.
Goal writing templates: This Goals template from Lac La Biche and this Goal Worksheet from Strategic Planning for Results will help you write goals based on your selected service responses.
Objective writing templates: This Objectives template from Lac La Biche and this Objective Worksheet from Strategic Planning for Results will help you write objectives that put your goals into action.
Picking Library Services that Respond to Community Needs – Worksheet: Use this form in your public meetings to have participants pick service responses that respond to community needs.
Communication Plan: This worksheet will help you write a communication plan at the beginning of the process.
Community Vision: Use this worksheet in your public meetings to help the group formulate a vision for the ideal future community.
Select Planning Committee Members: This worksheet will help your board choose the people it wants to invite to determine community needs and library service responses.
Library SWOT Analysis: This worksheet will help community planning committee members to identify the community's strengths, weaknesses, opportunities and threats.