Position profile: Policy Analyst

Learn more about the position in the job posting.

  • Job Title: Policy Analyst
  • Work Unit: Policy Coordination and Evaluation Unit
  • Ministry: Culture, Multiculturalism and Status of Women
  • Competition Number: 1056161

Purpose

This position provides research, analytical, and policy support for the Policy Coordination and Evaluation (PCE) Unit. The incumbent liaises and builds strong relationships with departmental and external contacts in researching, gathering information, and drafting and preparing materials in support of policy development for Culture, Multiculturalism and Status of Women. The individual identifies issues, analyzes relevant information, initiates and coordinates responses, and provides value-added information in a timely manner.

The position provides policy development support and strategic advice to divisions across the Ministry. The position supports the development of, develops and reviews critical decision making documents such as Cabinet Reports; briefing materials for the Minister and Premier; and engagement plans and supporting documents. The Policy Analyst works closely with divisions to ensure that policy issues and initiatives are framed in alignment with broader GOA strategic direction and Executive Council requirements.

Developing and maintaining collaborative working relationships is critical to the role. The Policy Analyst provides comprehensive services, including research, analysis, consultation, writing and project management to support priorities and ensure that key initiatives are advanced. This includes the development and review of project timelines, project plans, terms of reference, as well as participating on and leading project working groups. The position is also responsible for meeting Executive Council's requirements for regular tracking and reporting on priority initiatives through their Initiative Tracking System. The position supports the administration and maintenance of the Secure Document System (SDS) by providing technical support to divisions in setting up document sets, moving documents sets through the approvals process and ensuring quality control within the system.

The position requires a highly self-motivated individual with sound judgement, interpretation and communication skills. The work will be performed with relative independence with clearly defined objectives.

Responsibilities and Activities

Policy coordination and capacity within Culture, Multiculturalism and Status of Women is developed and strengthened. This includes:

  • Providing policy development support and strategic advice to divisions across the Ministry;
  • Working closely with divisions to ensure that policy issues and initiatives are framed in alignment with broader GOA strategic direction and Executive Council requirements;
  • Supporting the development of, developing and reviewing critical decision making documents such as Cabinet Reports; briefing materials for the Minister and Premier; and engagement plans and supporting documents;
  • Providing research, writing and project management support to divisions, which includes the development and review of project timelines, project plans, terms of reference, as well as participating on and leading project working groups;
  • Researching and analyzing the impact of strategic policy initiatives, options, and recommendations, and other initiatives as they arise;
  • Supporting the development and review of ministry legislation and regulations;
  • Supporting divisions in the use of the Secure Document System (SDS); and
  • Collecting, compiling, reviewing and analyzing relevant literature and data.

Culture, Multiculturalism and Status of Women’s leadership team is informed and well supported. This includes:

  • Meeting Executive Council's requirements for regular tracking and reporting on priority initiatives through their Initiative Tracking System;
  • Researching and preparing briefing notes, speaking notes, and correspondence in response to ADM/DM and Ministerial requests;
  • Coordinating and responding to requests for information from other divisions, ministries, jurisdictions, stakeholders, and the public;
  • Ensuring senior and executive management are informed of emerging trends and issues that may have an impact on the ministry; and
  • Monitoring current issues, proactively researching and preparing appropriate departmental responses.

The unit is able to meet the needs of its clients, support decision making, and other ministry initiatives. This is achieved by:

  • Supporting implementation of various strategic policy initiatives;
  • Preparing briefings and gathering evidence on best practices;
  • Preparing communications materials and presentations on priority initiatives;
  • Participating on working groups and project teams, including corporate groups;
  • Providing additional services as required such as support to the province’s role on the Federal, Provincial and Territorial Table on Culture and Heritage; supporting other Units within the Branch or the Assistant Deputy Minister’s Office; and coordinating or leading special projects.

Scope

The position is part of a team that works closely with other branches and divisions within the Ministry of Culture, Multiculturalism and Status of Women. The information and advice provided by the incumbent will influence the direction, design, and implementation of the department’s policies, which can directly affect stakeholders and the public. The position requires a high degree of flexibility in working with various groups and players, primarily internal, to ensure that collaborative processes are carried out and that timelines and goals are met.

The impact of recommendations and decisions made by the Policy Analyst can be significant, influencing the direction, design and implementation of ministry plans, policies and programs that directly affect stakeholders.  Culture, Multiculturalism and Status of Women policy issues are diverse, complex and often politically sensitive, with this position expected to maintain a broad view of the ministry and its strategic priorities when providing information, analysis and planning advice to ministry managers at all levels.

Knowledge, Skills and Abilities

Knowledge:

  • Undergraduate degree with experience in public policy analysis;
  • Working knowledge of government policy development processes and procedures and relevant Culture, Multiculturalism and Status of Women legislation and regulations.
  • Knowledge of ARTS Ministerial correspondence system to process action requests, the Initiative Tracking System and the Secure Document System (SDS);
  • Formats and templates used by Minister's and Deputy Minister's Office to process correspondence; and
  • Office software: Microsoft Word, PowerPoint, Excel, Outlook and SharePoint.

Skills:

  • Strong analytical, conceptual, and problem solving skills;
  • Strong written and oral communication skills, along with the ability to work with a broad range stakeholders;
  • Strong organizational skills with the ability to prioritize; and
  • Excellent time management skills.

Abilities:

  • Ability to adjust to a constantly changing environment;
  • Ability to understand and articulate issues with broad social and political implications;
  • Ability to analyze information and make recommendations based on findings;
  • Excellent interpersonal skills to deal professionally with departmental staff and external stakeholders;
  • Ability to handle tight deadlines;
  • Displays initiative and independence; has the ability to work in a complex, multi-disciplinary environment; and
  • Innovative and self-motivated, and capable of handling a wide range of project responsibilities.

Contacts

This position is directly supervised by the Manager of Policy Coordination. Additional contacts include:

  • Staff from Policy, Planning and Legislative Services Branch; managers at all levels within Culture, Multiculturalism and Status of Women and other ministries, program contacts and ARTS coordinators from across Culture, Multiculturalism and Status of Women; staff from other ministries and the GOA policy community; external stakeholders and Executive Council.

Supervision Exercised

  • None.

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit the Diversity and Inclusion Policy.