- Job Title: Executive Advisor
- Work Unit: Consultation, Lands and Policy Division
- Ministry: Alberta Indigenous Relations
- Competition Number: 1056054
Working independently while reporting to the Assistant Deputy Minister (ADM), this position provides advices, assistance and support to the ADM in the ongoing strategic and operational management of the division. Working closely with the ADM and senior divisional staff, this position ensures the flow of information between the ADM's office, the division, the Department, Indigenous communities, governments, Industry and other external stakeholders. The Executive Advisor (EA) is also expected to build and maintain relationships throughout government to maintain and improve knowledge networks for the ADM.
Responsibilities include coordinating major initiatives and projects, delegating responsibilities and project components to senior Divisional staff and contributing to policy development, formulation and review. This position also provides research, analysis, policy development and planning support allowing decision makers to make informed and knowledgeable decisions.
The Executive Advisor provides leadership and coordination for the day-to-day operation of the ADM's office. The EA ensures the timely delivery of advice on current and emerging issues to the ADM. Excellent communication, coordination and interpersonal skills are required to support the office of the ADM, and coordinate the corporate policy deliverables of the Division. The ability to collaborate with stakeholders, assess and prioritize issues, research and coordinate supporting information and facility appropriate action will contribute to the success of the Ministry. In addition, the EA will work collaboratively with partner Ministries in achieving our shared goals.
Strategic Oversight; Issues and Relationship Management
- Provides professional support and assistance to the ADM to ensure the ADM is briefed on strategic policy issues both current and emerging.
- Assesses, prioritizes and researches issues and inquiries with Divisional implications. Determines matters requiring ADM's attention.
- Keeps abreast of political and economic changes that may impact the Division or Department and prepares the ADM accordingly.
- Ensures appropriate integration and coordination of Consultation, Lands and Policy activities with other department services and other government agencies (federal, provincial and territorial).
- Accountable for issue management, moving issues forward on behalf of the Ministry.
- Provides guidance to the ADM and other senior leaders as required to determine appropriate response to address an issue or inquiry. Provide assistance to the Branches in resolving issues, as requested or required.
- Acts as the primary contact for the Deputy Minister's office to coordinate or prepare responses.
- Acts as a direct contact for Division specific issues for the Minister's Office staff as required.
- Coordinates the preparation of division contributions for all corporate planning initiatives as a member of the Ministry Business Planning Team.
- Ensures divisional contributions are completed on time and accurately for all corporate planning initiatives including: annual report, business plan, client survey, enterprise risk management, the Government of Alberta E-Scan, Measuring Up, Minister's calendars, Ministry priorities tracking, operational plan, Deputy Minister's and Assistance Deputy Minister's performance plans, sessions briefings and transition briefings.
- Participates in all Ministry Business Planning Team functions.
- Works to build and maintain relationships with professional contacts within government to improve knowledge networks for the ADM and ministry.
- Works closely with cross-divisional EAs to maintain operational and strategic awareness.
- Works collaboratively with ADM EAs cross-government with close linkages to the Natural Resource and Environment ministries.
Administration and Communication Management
- Works collaboratively with the Executive Advisor team.
- Oversees information/communication systems and processes to manage information flow and ensures all inquiries received in the ADM's office are routed appropriately, responses prepared, and issues addressed.
- Ensure Branch Heads are kept informed on issues affecting their respective areas and works directly with them to develop options/alternatives for ADM consideration.
- Attends meetings with or for ADM taking notes or minutes as required. The EA is expected to support the ADM in these situations by maintaining a record of events and debriefing the ADM after to confirm feedback, group reaction, and/or action or follow up items required.
- Works with the Executive Support to ensure meeting agendas and all communication is completed in a timely and professional manner.
Knowledge / Experience
- Related degree and experience working in executive offices and/or management positions; Indigenous relations experience would be valuable.
- Understand of department, inter-relationships within the department and government, and available resources would be an asset.
- Excellent communication, organizational and prioritization skills.
- Problem resolution and issues management skills.
- Strong leadership and team building skills.
Leadership and Business Know-How
The EA is expected to provide information, advice and support to the department by leading teams on projects and garnering information from a wide range of sources on short notice and within tight timeframes. The incumbent will have limited authority, and must influence stakeholders in order to provide the required level of support to the ADM. To do this successfully, the EA must build relationships within the Ministry and government. It is essential that the incumbent work collaboratively, communication extensively and demonstrate knowledgeable leadership in order to build the trust and sense of shared responsibility required for success in this role.
Analytical and evaluative skills are required to assess issues and inquiries in order to determine their urgency, impact and to connect to the appropriate staff to ensure a coordinated and timely response. The EA must be able to access appropriate resources quickly and develop approaches that ensure timely and accurate responses.
The incumbent is often required to assume projects without reference to similar past initiatives, requiring the incumbent to think strategically and "outside the box". Projects are assigned on an ad-hoc basis and are often within the ADM's office whether due to the level of difficulty or political sensitivities; much information is highly confidential and must be treated as such. This requires balancing multiple objectives and input from various sources, often within a short time frame.
Relationships / Contacts
|Clients||Frequency||Nature and Purpose of Contact|
|ADM, Consultation, Land and Policy||Daily||Keep advised / take direction|
|Executive Director, Aboriginal Consultation Office||Daily||Keep advised / information exchange|
|Executive Director, Strategic Engagement and Policy Innovation||Daily||Keep advised / information exchange|
|Director, Land Claims||Daily||Keep advised / information exchange|
|Deputy Minister’s Office||Daily||Keep advised / take direction|
|Minister’s Office||Daily||Keep advised / take direction|
|Communications||Daily||Keep advised / information exchange|
|Other Department Services||Daily||Keep advised / information exchange|
|Indigenous communities||As requested - daily requests are likely||Keep advised / information exchange|
|Resource development industries and associations in Alberta||As requested - daily requests are likely||Keep advised / information exchange|
Impact and Magnitude of Job (Scope)
This is a key advisory role within the department. The contributions of this role have impact within the division and the department, and may have impact on the government's approach to relations with Indigenous communities, Industry and other external stakeholders. The role support decision making made at the ADM level which is often the basis for Deputy Minister and Ministerial policy divisions. For example, this role will coordinate the response to questions from both the Minister and Deputy Minister offices. Those questions may be from constituents, stakeholders, or other government departments. The role is also a key contributor to internal communication processes within the division, which impact senior leaders directly. The Executive Advisor is expected to act independently, but does get support from the ADM and the Chief of Staff to the Deputy Minister, and must work collaboratively with the ADM Executive Advisor Team.
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit the Diversity and Inclusion Policy.