Position profile: Wage Payroll/Payroll Trainee

Learn more about the position in the job posting.

  • Job Title: Wage Payroll/Payroll Trainee
  • Work Unit: Pay and Benefits
  • Ministry: Service Alberta
  • Competition Number: 1052587


Reporting to the Team Lead, the incumbent will update data in the IMAGIS system as assigned administers pay services to an assigned portfolio of wage employees or administers pay and benefits services to an assigned portfolio of salary employees within management, the bargaining unit and out-of-scope (opted out and excluded) classifications as a payroll trainee. Will assist other payroll staff by entering and verifying payroll transactions during staff shortages or heavy workload periods.

Responsibilities and Activities

Responsible for ensuring accurate processing of all data updates to the IMAGIS system.

Process payroll documents in the HRMS IMAGIS system for wage employees to meet existing payroll confirmation dates for wage employees; participate in Payroll Trainee training program for salaried payroll.

Administer and interpret diverse and complex payroll and benefit regulations, and collective agreements. Replies verbally or by written correspondence to all related inquiries.

Perform post-audits on transactions, ensuring that payments are accurate and meet regulatory, legislative and Ministry policies and procedures.

Commence and orient newly hired Ministry employees on the government payroll system.

Remain current on all ongoing changes to payroll and benefits administration and processing by reviewing updates to related manuals, production notices, etc.

As part of the payroll team, attends meetings with co-workers and Team Lead.

Raise trouble tickets relating to system and processing problems.


Position performs payroll processing for an assigned portfolio of wage employees or salaried employee that are governed by different collective agreements and/or regulations. This position functions with independence in reviewing and processing payroll documentation.

Position performs payroll processing on as directed to ensure data integrity is maintained.

Problems or decisions or precedent setting nature and sensitive or contentious issues are referred to the Pay and Benefits Specialists or Team Lead.

Knowledge, Skills and Abilities

Position requires working knowledge of the HRMS IMAGIS Payroll System. Knowledge of payroll and benefits regulations, legislation and collective agreements.

Requires excellent oral and written communication skills to effectively deal with all clients and internal/external agencies in the resolution of problems. Requires excellent analytical skills.

Typically requires a Grade XII diploma, payroll and benefits.


Position has contact with employees, supervisors and managers to explain pay regulations, applicable terms of the Collective Agreements and benefit coverage. The Administrator must liaise with clients. HRC's, benefit carriers, CCRA, APA and IBM.

Supervision Exercised


The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit the Diversity and Inclusion Policy.