Position profile: Provincial eHealth Policy Advisor

Learn more about the position in the job posting.

  • Job Title: Provincial eHealth Policy Advisor
  • Work Unit: HIS/IM/HIA Policy, Privacy & Security
  • Ministry: Alberta Health
  • Competition Number: 1052576

Purpose

Reporting to the HIA Policy Senior Manager, HIA Policy, Privacy and Security Unit (HIAPPSU), the incumbent is responsible for providing support to the department, the provincial health sector and the health information policy and data stewardship governance structure regarding the development of policies at the provincial level to support electronic health (ehealth) initiatives (including but not limited to shared or common electronic medical records, the provincial clinical information system, patient portals, primary health care etc.) within legislative requirements of the HIA. Working with the HIA Policy Senior Manager and HIAPPSU Director, this position is responsible for providing guidance to and for negotiating acceptance of policy directions with internal and broad external stakeholders on these matters. This position manages the interpretation, ongoing development, operational implications and processes in relation to access, use and disclosure to enable the secure exchange of information within electronic records.

Responsibilities and Activities

Development of policies at the provincial level to support provincial electronic health initiatives (including but not limited to shared or common electronic medical records, the clinical information system, patient portals, primary health care etc.) within legislative requirements including:

  • Facilitating communication with custodians, health service providers, health professional groups and health system stakeholders to identify, develop and disseminate health information policies to support electronic health initiatives;
  • Providing policy advice during development and implementation of electronic health initiatives;
  • Preparing policy analysis and recommendations for senior management to take forward regarding electronic health initiative development and implementation;
  • Guiding recommendations for a framework and process for how health information in electronic health records may be leveraged for secondary use (e.g., research and quality improvement);
  • Providing policy analysis to issues such as the stewardship of information as it is received from and sent to custodian electronic health record information systems such as physician EMRs;
  • Participating in electronic health initiatives meetings and working groups; and
  • Participating in development of business processes and related policy development to enable access, use and disclosure of health information from electronic health initiatives within existing legislative requirements.

Manages the interpretation, ongoing development, operational implications and processes, and publication and distribution of the information exchange protocol (IEP) in relation to access, use and disclosure to enable the secure exchange of information within the provincial electronic health record in accordance with the provision of the HIA and its Regulations.

Provides coordination and support functions for the Health Information and Data Governance Committee and other health information policy and data stewardship governance activities and associated working groups including but not limited to:

Developing background documentation for consideration:

  • Actively seeking broad stakeholder input into data stewardship issues including individual meeting with committee members as needed and meeting with related professional groups and regional health authorities and boards;
  • Ensuring issues are directed to appropriate table(s);
  • Collaboration with other related committees as required to obtain input into and advise them on data stewardship activities; and
  • Responsibility for coordinating activities as necessary to support data stewardship activities and associated working groups (i.e. setting meetings, agendas, tracking issues, meeting notes, member payments, etc.).
    • Providing support for projects to expand access to the Alberta EHR to additional regulated health professionals, including supporting the review of regulated health profession Standards of Practice against compliance with the EHR regulation

Link to department and Health Sector Security Working Group to keep them apprised of the data stewardship activities and provincial ehealth initiatives.

Support appropriate legislative and policy changes to HIA and its Regulations related to ehealth initiatives:

  • To work closely with HIA Policy Senior Manager and HIAPPSU Director on data stewardship and provincial ehealth policy issues that arise such as broadening the scope of HIA, HIA issues for review, etc.

Scope

The job requires frequent contact with senior officials from Alberta Health Services, Covenant Health, professional bodies, other organizations, and members of the public. The role provides direct support to data stewardship. It requires independence and minimal direction to carry out responsibilities with a high degree of accuracy and acceptability.

It requires a good understanding of Alberta privacy legislation including the Health Information Act, the Freedom of Information and Protection of Privacy Act (FOIP), the Personal Information Protection Act (PIPA) and Regulations. It also requires a good understanding of the Federal privacy and access legislation including the Personal Information and Protection of Electronic Documents Act (PIPEDA) and the Privacy Act and the Access to Information Act and Regulations. It also requires the ability to develop policy from legislation, and to identify where policy is needed to drive legislative and regulation change.

The individual must work closely with the Alberta Provincial Health System IM/IT Strategy Plan and with the Strategic IMT Services Branch and broadly with the health system stakeholders, including a linkage with other provincial health system governance committees to keep abreast of ongoing developments in the electronic health area.

The incumbent will also be required to have ongoing consultation with the legal and legislative areas of Alberta Health and the Office of the Information and Privacy Commissioner.

The individual must be able to take legislative concepts such as the IMA and transform them into working documents that reflect the current state of the art within the evolving electronic health environment, achieving stakeholder buy in and consensus.

Requires the ability to prioritize work to meet changing priorities and the ability to facilitate, collaborate, and mediate among various committees, working groups and organizations to achieve consensus and agreement on the approach to be taken.

Knowledge, Skills and Abilities

Knowledge:

  • Extensive knowledge of the HIA, FOIP, PIPA and PIEDA acts and Regulations.
  • Good knowledge of general and health-specific access and privacy legislation and principles and applicable policy in Alberta.
  • Awareness of new and emerging health information technologies and their implications on access and privacy matters.
  • Knowledgeable about the process of developing policy from legislation and the development of legislation from policy.

Skills:

  • Self-directed with the ability to work independently and collaboratively with others to achieve timely consensus and quality outputs.
  • Ability to work strategically and simultaneously manage a wide variety of issues, to mobilize resources and find innovative solutions to complex issues and problems.
  • Ability to foster trusting and dependable working relationship with broad stakeholder groups, to lead without being overpowering.
  • Strategic, analytical and conceptual thinker with exceptional writing ability.
  • Excellent communication skills, good public speaker, well developed listening and comprehension skills.

Work Experience:

  • Related experience (2-3 years) in information management, health issues, policy development and or legislative issues. Policy analysis and project development experience required. Proven ability to establish positive working relationships with a broad variety of clients and demonstrated success in managing complex issues within short timelines.

Education:

  • A university degree in a health, policy or related discipline. Or:

A university degree in the area of law, health sciences, health administration, or related discipline is required. Educational requirements would provide the necessary exposure to required legal concepts and the necessary skills to plan, research, analyze, develop and communicate complex policy issues and resolutions.

Contacts

Internal

  • Cross divisional directors and program managers to identify issues and options and obtain support for direction to be taken; HIAPPSU managers and team members to ensure coordination of issues and efforts; Executive Director of Information Management to seek direction and provide input and advice; and Legal and Legislative Services to obtain legal advice and direction on provincial ehealth initiatives.

External

  • Data stewardship and associated working groups and representatives from professional health organizations including the AMA, CPSA, RxA, ACP, CARNA, etc. to seek broad stakeholder input, to develop consensus approaches and to advise of decisions made and output documentation; Office of the Information and Privacy Commissioner to identify issues and options, to obtain support for direction taken and to seek advice and direction as needed; and Health System Security Working Group to seek input, communicate activities and obtain support for decisions taken.

Supervision Exercised

No positions are directly supervised.

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit the Diversity and Inclusion Policy.